Chicago Police DepartmentSpecial Order S02-04-01
Police Observation Device (POD) Program
Issue Date:23 February 2012Effective Date:23 February 2012
Rescinds:Version dated 14 April 2011; S11-05
Index Category:Human Rights and Community Partnerships
This directive:
  • A.continues the procedures and responsibilities for:
    • 1.the Police Observation Device (POD) Program.
    • 2.the placement and movement of POD cameras.
    • 3.documenting and evaluating the effectiveness of POD camera placement on various time frames.
    • 4.documenting exit strategy plans upon the expiration of POD camera placements.
    • 5.the POD Program Committee.
    • 6.the PODS Operations Center .
  • B.continues the use of the following forms:
    • 1.POD Placement Request form (CPD-21.965).
    • 2.POD Camera Information form (CPD-21.966).
    • 3.Fixed Remote Surveillance POD Video Repair/Retrieval Request form (CPD-21.957).
  • C.defines certain terms relative to this directive.
II.Duties and Responsibilities
  • A.By agreement, the Office of Emergency Management and Communications (OEMC) Public Safety Information Technology (PSIT) will ensure that:
    • 1.a historical log is completed for each POD camera documenting dates, locations, placements, and removals.
    • 2.placement of POD cameras are continuously monitored to maximize utilization of the system.
    • 3.a POD Program liaison is appointed to coordinate activities between district commanders, the Public Safety Information Technology (PSIT), the Deployment Operations Section, and the Office of Emergency Management and Communications (OEMC).
    • 4.periodic reviews are conducted to evaluate the effectiveness of POD camera placement.
    • 5.strategic plans and exit strategies for POD camera placement and removal are reviewed.
    • 6.requests or inquiries made by outside agencies involving POD cameras are reviewed.
  • B.By agreement, the Managing Deputy Director, OEMC PSIT, will:
    • technical support activities for the fixed remote-surveillance PODS , including installation, removal, and maintenance.
    • 2.serve as the technical liaison with all Department units and outside agencies.
    • 3.monitor the inventory and storage of equipment.
    • 4.manage the budgetary improvements and repairs of the surveillance PODS.
    • 5.assign a supervisor to monitor all technical functions related to the operation of the fixed remote-surveillance PODS.
    • 6.maintain a website of all POD locations.
    • to the Chief, Bureau of Patrol, and the Chief, Bureau of Administration, prior to any removal of a POD Camera due to maintenance, repair, or relocation.
  • C.District commanders will:
    • consultation with the appropriate area deputy chief, identify and recommend geographically specific public places within their districts for POD placement using the following criteria:
      • a.A high level of:
        • (1)narcotics-related calls for service,
        • (2)public-violence incidents,
        • (3)shots-fired incidents;
      • b.Community input received from sources such as beat meetings;
      • c.Narcotics and gang investigation missions;
      • d.Department analysis and intelligence;
      • e.Information obtained from Department automated data sources.
    • 2.conduct an analysis of POD camera placement by reviewing:
      • a.the number of calls for service;
      • b.the number of incidents; and
      • c.the number of arrests for the area of the POD on a 30, 60, and, 90-day basis.
    • 3.initiate a request by using the CLEAR application and attach supporting documentation, such as calls for service, number of incidents, and number of arrests in the CLEAR application.
  • D.Bureau of Patrol area deputy chiefs will:
    • 1.consult with their district commanders concerning requests for POD cameras to be placed in priority locations.
    • all requests for the placement of fixed remote-surveillance PODS within their area and forward all approved requests to the Chief, Bureau of Patrol.
    • 3.send requests that are not approved back to the appropriate district commander. A report of the basis for disapproval will be attached to the returned request.
  • E.Chief, Bureau of Patrol, will:
    • all requests for the placement of fixed remote-surveillance PODS received from the Bureau of Patrol area deputy chiefs and forward all approved requests to the Managing Deputy Director, PSIT.
    • 2.send requests that are not approved back to the appropriate area deputy chief. A report of the basis for disapproval will be attached to the returned request.
  • F.Designated field supervisors will:
    • 1.ensure that only Department members and community volunteers who are trained and authorized operate the PODS.
    • 2.coordinate and supervise the Department members assigned to monitor a POD.
    • any equipment problems or failures to the Help Desk.
  • G.Designated Department members will:
    • 1.monitor and use PODS and provide notifications related to observations consistent with their training and the video surveillance technology guidelines.
    • 2.indicate on reports generated from an event if an activity was observed on a POD or if the event was otherwise POD related.
    • 3.immediately report any visible damage or equipment malfunction to their supervisor and contact the Help Desk.
    • 4.provide assistance to members assigned to retrieve video images from fixed remote-surveillance PODS.
    • 5.use the CLEAR system to submit video retrieval requests for images related to criminal investigations.
  • H.By agreement, assigned supervisors from PSIT will:
    • 1.supervise the installation and removal of the fixed remote-surveillance PODS from approved locations.
    • 2.coordinate integration of new equipment and testing.
    • 3.conduct site surveys.
    • 4.retrieve video images from fixed remote-surveillance PODS located in the field when requested by the Crime Prevention Information Center (CPIC).
    • 5.provide technical assistance when required.
III.Fixed Remote-Surveillance POD Video Retrieval Request Process
  • A.The procedures for requesting copies of POD video images will be completed using the CLEAR POD Video Request application.
  • B.All images captured by the fixed remote-surveillance PODS will be recorded over after a 72-hour period for non-wireless and after 15 days for wireless cameras. Requests for POD video-image retrievals must be made within the following time frames immediately following the incident’s recording:
    • 1.72 hours for non-wireless, and
    • 2.15 days for wireless.
  • C.In situations in which the immediate retrieval of video images is necessary (homicide, criminal sexual assault, etc.), the station supervisor responsible for the district of occurrence or a member of the Bureau of Detective responsible for the investigation, will notify the CPIC, who will notify the appropriate PSIT personnel.
    The Managing Deputy Director, PSIT, will provide CPIC with the names of PSIT members who are trained to retrieve video images and are available for call back.
  • D.By agreement, designated PSIT personnel will:
    • the Video Retrieval Request in-box on a daily basis;
    • 2.process all video requests in the format established by the Managing Deputy Director, PSIT;
    • 3.produce two copies of the requested video and forward both copies via police mail to the appropriate investigative unit.
      Any request to process a video recording over four hours long will require the requesting member's exempt member approval.
  • E.Investigating members will:
    • 1.inventory one copy of the requested POD video image into the eTrack system upon receipt, ensuring to select the appropriate inventory type for the POD video image.
    • 2.retain one copy for investigative purposes.
    • 3.destroy the investigation copy of the POD video image upon completion of investigation.
IV.POD Video Surveillance Committee
  • A.The POD Video Surveillance Committee is comprised of the following personnel:
    • 1.Chief, Bureau of Patrol, will be the committee chairman;
    • 2.Chief, Bureau of Administration, will be the committee co-vice chairman;
    • 3.Managing Deputy Director, Public Safety Information Technology, will be the committee co-vice chairman;
    • 4.Chief, Bureau of Organized Crime;
    • 5.Commander, Deployment Operations Section;
    • 6.Director, Research and Development Division.
  • B.The POD Video Surveillance Committee will:
    • 1.oversee the deployment of POD cameras;
    • 2.analyze the effectiveness of camera placement;
    • 3.provide impact analysis and intelligence with respect to gang displacement and any ongoing investigations that camera placement may impede;
    • 4.forward a list of approved POD locations to OEMC.
V.Exit Strategy
At the direction of the POD Video Surveillance Committee, district commanders will develop an Exit Strategy Plan by:
  • A.providing a detailed report indicating what the POD camera placement has accomplished.
  • B.indicating what police actions will be taken to eliminate the future need of the POD camera at that location.
  • C.developing a Displacement Analysis by completing the POD Camera Information form and forwarding the analysis to the POD Video Surveillance Committee.
VI.Records-Retention Requirements
By agreement, the Managing Deputy Director, PSIT, will ensure that:
  • A.a record is kept of any revisions made to the CLEAR Application System relative to POD image-retrieval requests; and
  • B.all POD image-retrieval requests completed using the CLEAR Application System are retained consistent with established records-retention requirements.
(Items indicated by italics/double underline were revised or added.)
Authenticated by: RMJ
Garry F. McCarthy
Superintendent of Police
10-175 / 12-003 mwk/SB
1. -
A district-level strategy outlining the steps that will be taken to prevent chronic crime from returning to the area of deployment after a POD removal.
2. -
A 24-hour information management center located at the Office of Emergency Management and Communications.
3. -
A video surveillance camera that:
  • capable of sending real-time images and can record from a distance criminal activity committed on the public way;
  • remotely controlled and has pan/tilt/zoom and night-vision capabilities; and
  • C.are affixed to a street pole or other fixed object in designated areas consistent with this directive.
4. -
A district-level analysis indicating the effects of the crime displaced by the PODS.