Chicago Police DepartmentEmployee Resource E06-04
Notification of Death or Hospitalization – Member/Families
Issue Date:25 September 2015Effective Date:25 September 2015
Rescinds:04 August 2004 version
Index Category:Personnel Support
I.Purpose
This directive:
  • A.establishes Department policy relating to making notifications of the death or serious injury of a member in both:
    • 1.duty-related activity.
    • 2.non-duty-related activity.
  • B.delineates responsibilities of members receiving notifications of death or hospitalization of retired members or their immediate family members.
  • C.informs Department members of the option to include the number of their household family members with their emergency contact information to be used in the event of the distribution of pharmaceuticals following a bio-terrorism event.
  • D.designates responsibilities and procedures for completing and updating emergency notification information.
  • E.Satisfies CALEA Law Enforcement Standard Chapter 22.
II.Policy
  • A.In the event of a serious injury or death of an on-duty member, the Department has an obligation to make correct notifications as swiftly as possible. No Department member will make a notification to the family of a deceased or seriously injured member unless specifically instructed to do so by the Superintendent or this directive.
  • B.Members will take care to ensure that the notification of death or hospitalization of active members, retired members, and the immediate family members of active and retired members is made without unnecessary delay. To this end, it is imperative that the Department maintains and Department members continuously update the Emergency Notification Information Database.
  • C.When a Department member is killed, seriously injured, dies, or is hospitalized or a member of their immediate family dies, their names will not be mentioned over the police radio under any circumstances. Furthermore, Department members will not disseminate any information concerning a deceased or seriously injured member unless specifically instructed to do so by the Superintendent or this directive. Strict observance of this procedure is mandatory to ensure that the member’s family (or other designated person) is personally notified before the information is disseminated among other Department members, the news media, social media outlets, or the general public.
(Items indicated by italics/double underline were added or revised.)
Garry F. McCarthy
Superintendent of Police
14-095 PMD
PHONE BOOK:
1.
Crime Prevention Information Center (CPIC)
5-6300/pax 6191
24 Hours
2.
Crime Prevention Information Center (CPIC)
5-6300/pax 6191
24 Hours
ADDENDA:
1.E06-04-01 - Emergency Notification Information Database
2.E06-04-02 - Notification of Death or Serious Injury to a Member: Duty-Related
3.E06-04-03 - Notification of Death or Hospitalization of Members: Non-Duty-Related, Retired Members, and Family Members