Chicago Police DepartmentSpecial Order S06-01-02
Detention Facilities General Procedures and Responsibilities
Issue Date:24 September 2018Effective Date:24 September 2018
Rescinds:30 November 2017 Version
Index Category:Processing Persons
I.Purpose
This directive:
  • A.continues procedures regarding the state of dress of persons being detained or sent to court.
  • B.outlines general responsibilities for supervisors and lockup personnel to ensure arrestees are properly processed, booked, and safeguarded. In addition, provisions are delineated for when maintenance or engineering staff need access to the detention facility.
  • C.outlines general procedures and responsibilities of supervisors and lockup personnel to ensure arrestees' medications, dosages, and hospital transports are administered and documented in the Arrestee Prescribed Medication Information section of the arrest report.
  • D.continues procedures used when an arrestee escapes or attempts to escape from a Chicago Police Department detention facility.
  • E.satisfies CALEA standards in Chapters 4, 70, 71 and 72.
II.Interim Clothing for Persons in Custody
  • A.No person in the custody of the Department will be detained in any lockup facility or transported by Department personnel to any court while in any state of nudity.
  • B.Clothing having evidentiary value or deemed to be potentially hazardous to a person's well being will be removed from any detainee.
  • C.Every Department location with a lockup facility will maintain a sufficient supply of interim clothing items for issue in emergency situations.
  • D.There are two types of interim clothing items available:
    • 1.a blue "paper gown" will be provided for a prisoner being detained in a lockup facility.
    • 2.a white "paper coverall" will be provided for a prisoner being transported to a court appearance.
  • E.At no time will any prisoner be provided with a white "paper coverall" while he/she is being detained in a lockup facility if it poses a hazard to the detainee.
  • F.Whenever a person in custody is delivered to a lockup facility in a state of nudity, lockup personnel will immediately inform the district station supervisor of the need for interim clothing, which will be provided as needed.
III.Responsibilities
  • A.All sworn Department personnel will:
    • 1.secure their firearms in a gun locker before entering a processing area if the processing area and detention facility are adjoining.
    • 2.if the processing room is not adjoining the detention facility, maintain the security of their firearm by keeping it in the holster while processing an arrestee and then secure their firearm before entering the detention facility.
    • 3.only be granted access to the detention facility for the purpose of conducting official Department business or conducting maintenance.
    • 4.when permissible, temporarily restrain detainees by securing them to designated immovable fixed objects, i.e., handcuff bar or ring intended for such use.
  • B.Lockup personnel will:
    • 1.take a physical count of all arrestees in custody in the presence of the lockup personnel being relieved.
    • 2.only in a secured area of the facility remove the restraints from the arrestee when deemed safe.
    • 3.account for all inventoried prisoner personal property.
    • 4.maintain a current and accurate record of all arrestees in the lockup.
      NOTE:
      The use of audio and/or video devices, if any, to monitor detainees between the face-to-face visual observations is permissible.
    • 5.inspect the lock-up including any unoccupied cells and common areas at the beginning and the end of their tours to ensure there is no unauthorized items. Document any unusual findings in the Prisoner Log record (CPD-21.975) and take any appropriate administrative action.
    • 6.when feasible, inspect each cell prior to placing a prisoner in the cell or directly after removing a prisoner from a cell.
    • 7.ensure the lockup facility is maintained in a condition consistent with the Illinois Administrative Code, Title 20, Part 720 "Municipal Jail and Lockup Standards."
    • 8.perform a daily visual inspection of all fire prevention equipment documenting any deficiencies on a Bureau of Technical Services Action Request form (CPD-60.107).
    • 9.neither carry or keep any weapons within the lockup.
    • 10.will not permit a Department member to enter a lockup facility with their duty weapon.
      NOTE:
      This does not prohibit Department members from responding to an emergency in the lockup with weapons.
    • 11.ensure that lockup keys are secured at the lockup processing desk, with a backup stored in the Watch Operations Lieutenant's office.
    • 12.prior to accepting any arrestee, conduct an initial inspection of the subject following the Guidelines for Arrestee Screening and Monitoring chart (CPD-11.523).
    • 13.if screening process indicates that the arrestee is perceived to be mentally/chemically impaired or suicidal, immediately notify the district station supervisor.
    • 14.not accept any arrestee into the lockup who has injuries or illnesses that may require hospitalization or the immediate attention of a healthcare professional.
    • 15.accept the arrestee into lockup.
      NOTE:
      If needed, provide the arrestee with a paper garment consistent with Item II of this directive.
    • 16.immediately search the arrestee. Searches will be conducted by Department members of the same sex as the arrestee.
    • 17.scan all arrestees with a metal detecting device to ensure against concealment of weapons not discovered in the initial search.
    • 18.complete the intake screening questions process following the Guidelines for Arrestee Screening and Monitoring chart.
    • 19.in those instances when an arrestee states the need for medication, whether the arrestee has the medication or not, refer the matter to the district station supervisor and list the medical information on the arrest report in accordance with item IV of this directive.
    • 20.in those instances in which an arrestee responds "yes" to the arrestee questions of "attempted suicide/serious harm," check the corresponding box in the Additional Lockup Demographics/Cautionary Descriptors field.
    • 21.in those instances during the visual check of the arrestee if it is determined that the arrestee appears to be despondent, check the corresponding box in the Additional Lockup Demographic/Cautionary Descriptors field.
    • 22.enter additional information in the Lockup Keeper Processing section of the Automated Arrest Application for all subjects who are identified by the Guidelines for Arrestee Screening and Monitoring chart as high risk.
    • 23.account and inventory all prisoner personal property in accordance with Department directive entitled “Inventorying Arrestee’s Personal Property.”
      NOTE:
      Arrestees will NOT be allowed to keep drugs or medication with them while in custody.
    • 24.complete appropriate portions of the Arrest Report including the Lockup Keeper Processing section as necessary paying particular attention to: Visual Check of Arrestee, Arrestee Questionnaire, Lockup Keeper Comments, and Emergency Contact.
      NOTE:
      The designated holding facility of TIGN arrestees will be Central Detention. Upon completion of the preliminary investigation, TIGN arrestees will be fingerprinted and photographed in the district of arrest's designated holding facility before being transported to Central Detention consistent with the procedures outlined in Department directives "Field Arrest Procedures," and "Interactions with Transgender, Intersex, and Gender Nonconforming (TIGN) Individuals."
    • 25.complete the booking process by fingerprinting and photographing the arrestee in compliance with Department directives.
    • 26.place the arrestee in a single cell unless circumstances preclude it.
    • 27.in those instances in which the subject arrestee has been identified as a present or prior danger to themselves (i.e. attempt suicide, caused harm to self, despondent), place the subject in a cell closest to lockup personnel, place another arrestee in the cell with the subject arrestee, and notify the district station supervisor.
    • 28.allow the arrestee to make a reasonable number of telephone calls to an attorney, family member, or friend.
      NOTE:
      Normally, the arrestee will be allowed to make the calls within the first hour of entering the lockup. Lockup keepers will record the numbers called by the arrestee in the “Booking Information” portion of the Automated Arrest Application.
    • 29.ensure that all entry and exit doors are kept secured at all times and that all occupied cell doors remain locked while arrestees are being detained.
    • 30.follow procedures regarding communications and/or documentation received by arrestees from attorneys or visitors as delineated in Department directive entitled "Arrestee and In-Custody Communications."
      :
      The receipt of mail, packages, or any other written communication is prohibited while the arrestee is in the custody of the Department.
    • 31.document any medical information received regarding the arrestee from their attorney, family, or friends, whether it be in-person or by phone call, in the Lockup Keeper comments section of the Arrest Report as delineated in Department directive entitled “Arrestee and In-Custody Communications.”
      NOTE:
      If medical information received regarding a person in custody includes taking prescription medication, refer to Item IV of this directive.
    • 32.complete a visual check of each arrestee every 15 minutes following the Guidelines for Arrestee Screening and Monitoring chart and record the time of each inspection, a concise statement of conditions found, notable occurrences, actions taken, if any, and the initials and employee identification number on the Daily Prisoner Log record (CPD-21.975). The Daily Prisoner Log record (CPD-21.975) will be retained within the unit files in accordance with existing records-retention requirements.
    • 33.feed arrestees in custody three times a day at the approximate times for breakfast, lunch, and dinner and provide access to water, restrooms and other needs. Arrestees will not be provided eating utensils. Lockup personnel will maintain an accurate record of arrestees fed on the Lockup Keepers Monthly Food Record (CPD-34.613).
      NOTE:
      At each meal period, lockup personnel in area centers will contact the Bureau of Detectives area to determine the number meals required for the feeding of witnesses and/or arrestees not being held in the district lockup. Lockup personnel will deliver the meals to the witnesses and/or arrestees in the area centers. If an investigative need precludes feeding at that time (e.g., line-up in progress), Bureau of Detectives personnel will provide the meals to the individuals once the investigative need is completed. Lockup personnel will document the number of meals delivered to the Bureau of Detectives in the lockup Inspection Log book and on the Lockup Keepers Monthly Food Record (CPD-34.613). Negative requests for meals will also be documented.
    • 34.not allow the arrestees any food which is not supplied by the Department lockup personnel.
    • 35.ensure that all equipment, including culinary equipment, is used safely, sanitized properly, and stored securely when not in use.
    • 36.if repairs are to be made to the lockup facility, ensure arrestees are placed in a section of the lockup facility not affected by the work. After the completion of any work requiring the use of tools, the lockup personnel will search the area to ensure all of the tools are accounted for.
    • 37.will distribute mattress pads to the cells in time for arrestee use between the hours of 2200 and 0600.
    • 38.notify their district station supervisor of any unusual occurrences in the lockup including but not limited to situations in which the arrestee may be exhibiting signs of medical distress.
    • 39.maintain security and provide for the well-being of all arrestees while in the detention facility.
    • 40.note whenever an arrestee is moved out of the lockup on the Arrest Report.
    • 41.be issued a radio for each watch, in accordance with Department directive entitled "Radio Communications."
    • 42.in the event of an emergency or the necessity for lockup personnel to make entry into a cell, activate the panic button on their portable panic alarm which will alert at the district desk. Lockup personnel will wear panic alarms at all times when they are in detention facilities.
      NOTE:
      In instances where the lockup facility does not have a panic alarm, the alert system will be used.
    • 43.ensure that first aid kits are maintained and stocked at the detention facility's processing desk.
    • 44.ensure that only authorized personnel enter occupied cells for the purpose of conducting official Department business.
    • 45.receive initial training and refresher training once every four years, in the operation of Detention Facilities, including fire suppression and equipment. Members will remain current with updated laws and Department policies.
  • C.District Station Supervisors will:
    • 1.conduct weekly inspections of the entire detention facility on Sunday mornings, as outlined in the lockup facility weekly inspection report instructions, including all fire and sanitation equipment. This inspection will also include a search for weapons and contraband. The District Station Supervisor will document the inspections on the Lockup Facility Weekly Inspection Report (CPD-21.974).
      • a.District Station Supervisors will ensure that the lockup is maintained in a sanitary fashion.
      • b.If pests are discovered during the weekly inspection, the DSS will ensure procedures outlined in U03-08 titled, " Pest Control Procedures" are followed and appropriately documented on the Pest Sighting Control Sheet.
    • 2.at a minimum, independently conduct thorough inspections of the lockups and the arrestees at least four (4) times per tour and document them in the Daily Prisoner Log record (CPD-21.975). The Daily Prisoner Log record (CPD-21.975) will be retained within the unit files in accordance with existing records-retention requirements for administrative review.
    • 3.during lockup inspections, locate any arrestee that has been identified as a present or prior high risk subject for the purpose of assessing and evaluating their well being.
    • 4.ensure that any medical information received regarding a person in Department custody from their attorney, family, or friends, whether it be in-person or by phone call, is appropriately acted upon, communicated to lockup personnel, and documented in the Automated Arrest Report as delineated in Department directive entitled “Arrestee and In-Custody Communications.”
      NOTE:
      If medical information received regarding a person in custody includes taking prescription medication, refer to Item IV of this directive.
    • 5.in the event of any noticeable changes in the conditions of the arrestee, record their observations in the “Watch Commanders Comments” section of the Automated Arrest Application.
    • 6.review the medical clearance report and visually observe each arrestee in the lockup who has been returned to the lockup from an approved medical facility.
    • 7.ensure any arrestee who has been transported to an approved medical facility has the appropriate medical clearance documented prior to re-entry to the lockup.
    • 8.ensure lockup personnel effectively monitor and fulfill their responsibilities.
    • 9.immediately evaluate and take appropriate action in accordance with existing Department Directives if informed of an arrestee exhibiting the conditions delineated in Item III-B-13.
    • 10.ensure any arrestee who requires medication is transported to the nearest approved medical facility in a timely manner consistent with Item IV of this directive. During a removal of an arrestee, the responsible member may exercise discretion in applying the leg irons to the arrestee consistent with Department directive "Restraining Arrestees".
    • 11.ensure that the Chicago Fire Department paramedics are called should an arrestee be exhibiting signs of medical distress.
    • 12.record all arrestee movement (i.e., hospitalization, lineups, detective interviews) in the Automated Arrest Application.
    • 13.ensure that affirmative responses to the high risk lockup screening questions are entered into the Additional Lockup Demographics/Cautionary Descriptors field.
    • 14.ensure Department members secure duty weapons in weapon lockers before entering the lockup facility.
    • 15.ensure that the contracted vendor conducts a documented semiannual testing of fire suppression equipment.
  • D.Watch Operations Lieutenant will:
    • 1.ensure lockup personnel have received training in the operation of Detention Facilities once every four years to ensure that the lockup personnel remain current with updated laws and Department policies.
    • 2.notify the appropriate receiving detention facility, agency, or court when the Department is transporting a prisoner that is considered to be a potential medical or security risk.
  • E.Inspections Division will:
    • 1.Conduct inspections of all Department detention facilities annually.
    • 2.Complete an administrative review of the detention facility inspections, that will recommend whether policy, training, equipment, and/or disciplinary issues should be addressed.
    • 3.Submit final report for completed reviews to the inspected facility's Bureau Chief summarizing the results of the inspection and administrative review performed.
  • F.Maintenance and Engineering staff will:
    • 1.only be granted access to the detention facility for the purpose of conducting maintenance or maintenance-related work.
    • 2.conduct maintenance-related repairs, only after the detainees are moved to a section of the lockup facility unaffected by any maintenance being conducted. The area affected by maintenance will be searched thoroughly before prisoners are returned to that section of the detention facility.
IV.Procedures and Responsibilities for Arrestees In Need Of Medication
  • A.District Station Supervisors will ensure:
    • 1.lockup personnel complete the Arrestee Prescription Medication Information section of the arrest report during initial intake,
    • 2.the "Medication Due" indicator on the District Station Supervisor Work Queue is monitored to anticipate the medication needs of arrestees,
    • 3.arrestees are transported to an approved medical facility in a timely manner in anticipation of the next dosage of prescription medication, and
    • 4.lockup personnel update Arrestee Prescription Medication Information section of the arrestee report with the appropriate medication information after the arrestee returns from the medical facility.
  • B.Lockup Personnel will:
    • 1.complete the Arrestee Prescription Medication Information section of the arrest report during initial intake if the person in custody is presently taking prescription medication.
    • 2.if the person in custody is transported to a medical facility for a dosage of medication, upon return from the medical facility:
      • a.accept the arrestee into the lockup following procedures outlined in Item III-B of this directive,
      • b.update the Arrestee Prescription Medication Information section of the arrest report, and
      • c.indicate the new "Medication Due" time to reset the countdown clock.
V.Arrestee Escapes
In the event of an arrestee escape or attempted escape from a detention facility,
  • A.arresting officer's or lockup personnel will:
    • 1.immediately notify the station supervisor and request additional resources as necessary.
    • 2.notify the Zone of Operation and City-wide 3 for a formal flash message.
  • B.the Station Supervisor will:
    • 1.confirm that the escape occurred.
      NOTE:
      An "Escape" includes any situation when a Chicago Police Department arrestee can no longer be accounted for or an unauthorized departure from any Chicago Police Department facility has occurred.
    • 2.ensure that the interior of the detention facility (district/area) and the entire Department facility is searched.
    • 3.ensure that the Department member has notified the Zone of Operation and City-wide 3 for a formal flash message.
    • 4.initiate an immediate plan and request additional resources for the systematic apprehension of the escapee.
    • 5.coordinate a systematic search:
      • a.designating a particular search area for each unit;
      • b.requesting additional personnel and other Department resources (e.g., canine unit) as needed;
      • c.ensuring that the premises where the subject was last seen has been thoroughly searched;
      • d.if applicable, ensure that a unit is sent to the subject's home address to assist in verifying the subject's whereabouts.
      • e.maintaining a chronological log of all investigative strategies including all units assigned.
    • 6.ensure immediate notification to CPIC, COPA and the appropriate Area Property Crimes Section consistent with the Department directive entitled "Required Lockup Standards and Reporting."
    • 7.post an administrative message to the CPD Intranet Homepage and unit in-box.
    • 8.ensure the appropriate disciplinary action is initiated consistent with the directive entitled "Complaint and Disciplinary Procedures."
    • 9.ensure that all appropriate reports are completed.
      NOTE:
      The Illinois Department of Correction Report of Extraordinary or Unusual Occurrences [Doc 0135 02/16] will be completed in the event of an escape or attempted escape.
    • 10.ensure that information relating to a prisoner's escape, suicide potential, or other personal traits of a security nature are included and documented in the "Special Court Considerations" section of the Prisoner Transportation Transmittal, which accompanies the prisoner during transport.
  • C.and the escapee is not apprehended:
    • 1.the assigned supervisor will document and coordinate with the appropriate Area Property Crimes Section, Bureau of Detectives, to release information to the news media.
    • 2.the appropriate Area Property Crimes Section, Bureau of Detectives personnel will coordinate with the Office of Communications to disseminate information to aid in the escapee's apprehension.
(Items indicated by italic/double underline were added or revised)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
18-069 RWN/AMR