Chicago Police DepartmentSpecial Order S02-04-01
Police Observation Device (POD) Program
Issue Date:23 February 2012Effective Date:23 February 2012
Rescinds:Version dated 14 April 2011; S11-05
Index Category:Human Rights and Community Partnerships
I.Purpose
This directive:
  • A.continues the procedures and responsibilities for:
    • 1.the Police Observation Device (POD) Program.
    • 2.the placement and movement of POD cameras.
    • 3.documenting and evaluating the effectiveness of POD camera placement on various time frames.
    • 4.documenting exit strategy plans upon the expiration of POD camera placements.
    • 5.the POD Program Committee.
    • 6.the PODS Operations Center .
  • B.continues the use of the following forms:
    • 1.POD Placement Request form (CPD-21.965).
    • 2.POD Camera Information form (CPD-21.966).
    • 3.Fixed Remote Surveillance POD Video Repair/Retrieval Request form (CPD-21.957).
  • C.defines certain terms relative to this directive.
II.Duties and Responsibilities
  • A.By agreement, the Office of Emergency Management and Communications (OEMC) Public Safety Information Technology (PSIT) will ensure that:
    • 1.a historical log is completed for each POD camera documenting dates, locations, placements, and removals.
    • 2.placement of POD cameras are continuously monitored to maximize utilization of the system.
    • 3.a POD Program liaison is appointed to coordinate activities between district commanders, the Public Safety Information Technology (PSIT), the Deployment Operations Section, and the Office of Emergency Management and Communications (OEMC).
    • 4.periodic reviews are conducted to evaluate the effectiveness of POD camera placement.
    • 5.strategic plans and exit strategies for POD camera placement and removal are reviewed.
    • 6.requests or inquiries made by outside agencies involving POD cameras are reviewed.
  • B.By agreement, the Managing Deputy Director, OEMC PSIT, will:
    • 1.direct technical support activities for the fixed remote-surveillance PODS , including installation, removal, and maintenance.
    • 2.serve as the technical liaison with all Department units and outside agencies.
    • 3.monitor the inventory and storage of equipment.
    • 4.manage the budgetary improvements and repairs of the surveillance PODS.
    • 5.assign a supervisor to monitor all technical functions related to the operation of the fixed remote-surveillance PODS.
    • 6.maintain a website of all POD locations.
    • 7.report to the Chief, Bureau of Patrol, and the Chief, Bureau of Administration, prior to any removal of a POD Camera due to maintenance, repair, or relocation.
  • C.District commanders will:
    • 1.in consultation with the appropriate area deputy chief, identify and recommend geographically specific public places within their districts for POD placement using the following criteria:
      • a.A high level of:
        • (1)narcotics-related calls for service,
        • (2)public-violence incidents,
        • (3)shots-fired incidents;
      • b.Community input received from sources such as beat meetings;
      • c.Narcotics and gang investigation missions;
      • d.Department analysis and intelligence;
      • e.Information obtained from Department automated data sources.
    • 2.conduct an analysis of POD camera placement by reviewing:
      • a.the number of calls for service;
      • b.the number of incidents; and
      • c.the number of arrests for the area of the POD on a 30, 60, and, 90-day basis.
    • 3.initiate a request by using the CLEAR application and attach supporting documentation, such as calls for service, number of incidents, and number of arrests in the CLEAR application.
  • D.Bureau of Patrol area deputy chiefs will:
    • 1.consult with their district commanders concerning requests for POD cameras to be placed in priority locations.
    • 2.review all requests for the placement of fixed remote-surveillance PODS within their area and forward all approved requests to the Chief, Bureau of Patrol.
    • 3.send requests that are not approved back to the appropriate district commander. A report of the basis for disapproval will be attached to the returned request.
  • E.Chief, Bureau of Patrol, will:
    • 1.review all requests for the placement of fixed remote-surveillance PODS received from the Bureau of Patrol area deputy chiefs and forward all approved requests to the Managing Deputy Director, PSIT.
    • 2.send requests that are not approved back to the appropriate area deputy chief. A report of the basis for disapproval will be attached to the returned request.
  • F.Designated field supervisors will:
    • 1.ensure that only Department members and community volunteers who are trained and authorized operate the PODS.
    • 2.coordinate and supervise the Department members assigned to monitor a POD.
    • 3.report any equipment problems or failures to the Help Desk.
  • G.Designated Department members will:
    • 1.monitor and use PODS and provide notifications related to observations consistent with their training and the video surveillance technology guidelines.
    • 2.indicate on reports generated from an event if an activity was observed on a POD or if the event was otherwise POD related.
    • 3.immediately report any visible damage or equipment malfunction to their supervisor and contact the Help Desk.
    • 4.provide assistance to members assigned to retrieve video images from fixed remote-surveillance PODS.
    • 5.use the CLEAR system to submit video retrieval requests for images related to criminal investigations.
  • H.By agreement, assigned supervisors from PSIT will:
    • 1.supervise the installation and removal of the fixed remote-surveillance PODS from approved locations.
    • 2.coordinate integration of new equipment and testing.
    • 3.conduct site surveys.
    • 4.retrieve video images from fixed remote-surveillance PODS located in the field when requested by the Crime Prevention Information Center (CPIC).
    • 5.provide technical assistance when required.
III.Fixed Remote-Surveillance POD Video Retrieval Request Process
  • A.The procedures for requesting copies of POD video images will be completed using the CLEAR POD Video Request application.
  • B.All images captured by the fixed remote-surveillance PODS will be recorded over after a 72-hour period for non-wireless and after 15 days for wireless cameras. Requests for POD video-image retrievals must be made within the following time frames immediately following the incident’s recording:
    • 1.72 hours for non-wireless, and
    • 2.15 days for wireless.
  • C.In situations in which the immediate retrieval of video images is necessary (homicide, criminal sexual assault, etc.), the station supervisor responsible for the district of occurrence or a member of the Bureau of Detective responsible for the investigation, will notify the CPIC, who will notify the appropriate PSIT personnel.
    NOTE:
    The Managing Deputy Director, PSIT, will provide CPIC with the names of PSIT members who are trained to retrieve video images and are available for call back.
  • D.By agreement, designated PSIT personnel will:
    • 1.review the Video Retrieval Request in-box on a daily basis;
    • 2.process all video requests in the format established by the Managing Deputy Director, PSIT;
    • 3.produce two copies of the requested video and forward both copies via police mail to the appropriate investigative unit.
      NOTE:
      Any request to process a video recording over four hours long will require the requesting member's exempt member approval.
  • E.Investigating members will:
    • 1.inventory one copy of the requested POD video image into the eTrack system upon receipt, ensuring to select the appropriate inventory type for the POD video image.
    • 2.retain one copy for investigative purposes.
    • 3.destroy the investigation copy of the POD video image upon completion of investigation.
IV.POD Video Surveillance Committee
  • A.The POD Video Surveillance Committee is comprised of the following personnel:
    • 1.Chief, Bureau of Patrol, will be the committee chairman;
    • 2.Chief, Bureau of Administration, will be the committee co-vice chairman;
    • 3.Managing Deputy Director, Public Safety Information Technology, will be the committee co-vice chairman;
    • 4.Chief, Bureau of Organized Crime;
    • 5.Commander, Deployment Operations Section;
    • 6.Director, Research and Development Division.
  • B.The POD Video Surveillance Committee will:
    • 1.oversee the deployment of POD cameras;
    • 2.analyze the effectiveness of camera placement;
    • 3.provide impact analysis and intelligence with respect to gang displacement and any ongoing investigations that camera placement may impede;
    • 4.forward a list of approved POD locations to OEMC.
V.Exit Strategy
At the direction of the POD Video Surveillance Committee, district commanders will develop an Exit Strategy Plan by:
  • A.providing a detailed report indicating what the POD camera placement has accomplished.
  • B.indicating what police actions will be taken to eliminate the future need of the POD camera at that location.
  • C.developing a Displacement Analysis by completing the POD Camera Information form and forwarding the analysis to the POD Video Surveillance Committee.
VI.Records-Retention Requirements
By agreement, the Managing Deputy Director, PSIT, will ensure that:
  • A.a record is kept of any revisions made to the CLEAR Application System relative to POD image-retrieval requests; and
  • B.all POD image-retrieval requests completed using the CLEAR Application System are retained consistent with established records-retention requirements.
(Items indicated by italics/double underline were revised or added.)
Authenticated by: RMJ
Garry F. McCarthy
Superintendent of Police
10-175 / 12-003 mwk/SB
GLOSSARY TERMS:
1. -
A district-level strategy outlining the steps that will be taken to prevent chronic crime from returning to the area of deployment after a POD removal.
2. -
A 24-hour information management center located at the Office of Emergency Management and Communications.
3. -
A video surveillance camera that:
  • A.is capable of sending real-time images and can record from a distance criminal activity committed on the public way;
  • B.is remotely controlled and has pan/tilt/zoom and night-vision capabilities; and
  • C.are affixed to a street pole or other fixed object in designated areas consistent with this directive.
4. -
A district-level analysis indicating the effects of the crime displaced by the PODS.