Chicago Police DepartmentSpecial Order S04-21-01
Preliminary Investigations: Required Immediate Notifications
Issue Date:26 March 2018Effective Date:26 March 2018
Rescinds:30 November 2017 Version
Index Category:Preliminary Investigations
I.Purpose
This directive provides preliminary investigators with:
  • A.guidelines and procedures for immediate notifications to be made during preliminary investigations.
  • B.the required immediate notifications to specific units depending on the type of investigation being conducted.
  • C.satisfies the CALEA Law Enforcement standard in Chapter 41.
II.Notification Responsibilities and Procedures
  • A.Based on the seriousness of the incident and the need for immediate follow-up investigation from appropriate units, the preliminary investigator and/or the on-scene supervisor will make all proper notifications as outlined in this directive and/or enumerated in related directives.
  • B.In addition to making required notifications, members conducting preliminary investigations will notify the appropriate investigative unit if, in their opinion, the incident requires immediate follow-up investigation.
  • C.Notifications will normally be made by telephone. If conditions preclude a telephonic notification, the request will be made via the Office of Emergency Management Communications (OEMC), which will relay the notification requested by the preliminary investigator to the appropriate unit.
  • D.Documenting notifications on a case report
    • 1.When the notification is made directly to the appropriate unit, the preliminary investigator will record the name and star number of the member notified and the date and time of notification in the case report.
    • 2.If the notification is made via OEMC, the preliminary investigator will indicate in the case report that the notification was made via OEMC.
    • 3.Notifications made to the Major Accident Investigation Unit through OEMC will be documented within the Automated Traffic Crash Report or on the reverse side of the Illinois Traffic Crash Report in the narrative portion by writing "OEMC-MAIU" and the time of the request immediately to its right.
III.Table of Required Immediate Notifications
Department members conducting preliminary investigations will refer to the below table to make required immediate notifications.
NOTE:
VC refers to the appropriate area Violent Crimes Oversight Office;
PC refers to the appropriate area Property Crimes Oversight Office;
CPIC refers to the Crime Prevention and Information Center.
 INCIDENT TYPEREQUIRED NOTIFICATIONS

A. BATTERIES: non-domestic related likely to result in hospitalization or death.VC;

CPIC.
B. BOMB AND ARSON RELATED OFFENSES as specified in the Department directives entitled "Bomb Incidents" and "Fire And Arson Incidents". Arson Section;

CPIC.
C. BURGLARIES (or attempts) involving: PC.
loss valued at $20,000 or more;
efforts to defeat an alarm system;
defeat of a safe or attempts to defeat a safe.
D. CHILD ABDUCTIONVC;

CPIC.
E. CHILD ABUSEVC.
F. CLANDESTINE LAB DISCOVERY (actual or suspected)CPIC;

Narcotics Division 24-hour desk.
G. DEATH: VC;

CPIC;

Arson Unit, if fire related.
Fire-related
Homicide
Other Medical Examiners cases
Public Administrators cases
Suicide
H. DOMESTIC VIOLENCEVC.
I. ELDER ABUSEVC.
J. FELONY ARRESTThe appropriate investigative unit consistent with the cases identified in this section.
K. ESCAPE FROM CUSTODYPC;

CPIC.
L. HATE CRIME or other criminal / quasi-criminal incident motivated by hate as described in the Department directive entitled "Hate Crime and Related Incidents Motivated by Hate."Immediate supervisor;

Station supervisor of the district of occurrence;

CPIC;

The appropriate investigative unit consistent with the cases identified in this section;

Civil Rights Unit - preferably by phone at the scene.

NOTE: Notifications to the Civil Rights Unit will be made on the 2nd Watch, 0800 to 1700 hours, Monday through Friday.
M. HOME INVASIONPC;

CPIC.
N.HUMAN TRAFFICKINGCPIC;

Human Trafficking Team (HTT) 24-hour hotline.

NOTE: Members will also follow the procedures outlined the Department directive entitled "Human Trafficking."
O. JUVENILE ARREST PROCESSINGVC.
P.KIDNAPPINGVC;

CPIC.
Q.MISSING / FOUND PERSONMissing Persons Desk;

VC, Area of occurrence;

CPIC, when unusual circumstances exist.
R. MOTOR VEHICLE AND RELATED THEFTS when: PC.

NOTE: Members are reminded that a notification to PC is also required for ANY Vehicular Hijacking (see Item III, V. of this directive).
an arrest is made;
a late-model stripped vehicle is recovered;
circumstances of an arrest indicate organized criminal activity;
a vehicle is stolen that contains hazardous materials;
an arrestee is a known professional criminal or has an extensive history of involvement in motor vehicle theft;
a Department or other City-owned vehicle is stolen;
a supervisor determines that the circumstances of a motor vehicle theft incident warrants further investigations.
S.NARCOTICS INCIDENTS involving: Narcotics Division 24-hour desk.
a large seizure of a controlled substance;
NOTE: See also Item II-AA of this directive
major narcotics-related arrest;
arrest of a high-ranking street gang member;
a large seizure of firearms.
T.NEWSWORTHY OCCURANCES requiring immediate attention.The appropriate investigative unit consistent with the cases identified in this section;

The station supervisor of the district of occurrence;

CPIC;

Office of Communications.
U. POLICE-RELATED INCIDENTS involving: The station supervisor of the district of occurrence;

VC;

CPIC.
Weapons discharge (on or off duty);
Suicide (and attempts) while in police custody;
Allegation that an offender is a police officer or impersonating a police officer.Immediate supervisor;

NOTE
: The supervisor will follow the procedures outlined in the Department directive entitled "Complaint and Disciplinary Procedures."

PC;

Bureau of Internal Affairs (BIA).

NOTE: If unable to contact BIA during nonbusiness hours, notify CPIC.

 
V.ROBBERIES (or attempts) in which:PC;

CPIC, if newsworthy.
ANY vehicle is hijacked, regardless of the value of the vehicle;
there is a loss of $5,000 or more;
the victim is seriously injured;
the victim is a retail or wholesale establishment, business owner, commercial enterprise;
the victim is a visitor to the City of Chicago;
the victims involves a bank, savings and loan, credit union, automated teller machine or armored car.
W.SEX OFFENSESVC.
X. SEXUAL ABUSE / ASSAULT CASES OF CHILDREN: VC;

Chicago Children's Advocacy Center.

NOTE: These notifications will be made from the scene, if practicable. Members will also followed the procedures outlined in the Department directive entitled "Chicago Children's Advocacy Center."
0 through 12 years of age;
0 through 17 years of age when family-related
0 through 17 years of age when occurring in an institutional setting and the alleged offender is a person in a position of trust or authority.
Y. STALKING, AGGRAVATEDVC.
Z.THEFTS: PC;

CPIC, if theft is over $10,000;

Financial Crimes, if identity theft.
of $10,000 of more;
Cartage thefts (trucks or trailers);
Confidence games;
Recovery of altered, lost of stolen credit / debit cards if an offender is in custody;
Identity theft.
AA. TRAFFIC CRASHES involving: Immediate supervisor;

Major Accident Investigation Unit (MAIU);

CPIC.

NOTE: Notifications should be made immediately on-scene through OEMC.
a fatality or serious personal injury;
multiple injuries;
injuries to persons on public or private conveyances (e.g., buses, school buses, railroad crossings);
vehicles owned by the City of Chicago.
BB.VICE CASE REPORTS involving: Asset Forfeiture Investigation Section.

NOTE: Notifications will be made Monday through Friday, 0700 to 1700 hours. At all other times: Narcotics Division 24-hour desk.
a large seizure of a controlled substance (NOTE: see also Item III-R of this directive);
recovery of United States currency in excess of $10,000;
evidence of bank records;
keys to a safety deposit box.
CC. WORTHLESS DOCUMENTSFinancial Crimes Unit.
(Items indicated by italics/double underline were revised or added.)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
18-017 KT