Chicago Police DepartmentSpecial Order S06-04-08
Processing School Absentees
Issue Date:07 June 2017Effective Date:07 June 2017
Rescinds:10 September 2013 Version
Index Category:Processing Persons
I.Purpose
This directive:
  • A.outlines procedures for handling school absentees not involved in criminal or quasi-criminal offenses;
  • B.outlines procedures for handling school absentees involved in criminal or quasi-criminal offenses;
  • C.introduces the revised School Absentee Report [CPD-24.116 (REV. 3/17)] and discontinues the School Absentee Report [CPD-24.116 (Rev. 3/16)].
II.Policy
  • A.Department members may stop individuals who appear to be between the ages of 6 and 17 years of age during periods of time when school is in session and the individual is away from school property in order to question the individual to determine the reason for the school absence.
    NOTE:
    During school hours, students observed on the school property of the school they attend but outside of class will be referred to the appropriate school staff, consistent with school procedures, and will not be processed as school absentees.
  • B.An Investigatory Stop Report (ISR) (CPD-11.910) is required when a Department member initiates an investigatory stop with the purpose of determining if the subject is a school absentee.
  • C. A School Absentee Report (CPD-24.116) will be completed for each school absentee transported to the school of attendance, home when a responsible adult is present, or the district station.
III.General Information
  • A.105 ILCS 5/26-1 Compulsory School Age Exemptions (not verbatim),
    "Whoever has custody or control of any child between the ages of 6 (on or before September 1) and 17 years (unless the child has already graduated from high school) beginning with the 2014-2015 school year shall cause such child to attend some public school in the district wherein the child resides, the entire time it is in session during the regular school term, or during a required summer school program."
  • B.The following children will not be required to attend public school:
    • 1.has graduated from high school,
    • 2.attends private or parochial school,
      NOTE:
      Home-schooling is considered private schooling and parents/legal guardians who permit a child to attend a home school are free to decide the manner, time and materials which best suit the learning needs of their child.
    • 3.physically or mentally unable to attend school.
  • C.According to Chicago Public Schools Policy Manual, a student's absence may be deemed excused for the following valid causes:
    • 1.student's illness,
    • 2.observance of a religious holiday,
    • 3.death in the immediate family,
      NOTE:
      Chicago Public Schools Police Manual defines "immediate family" as: parents, legal guardians, spouses, brothers, sisters, children, grandparents, parents-in-laws, brothers-in-laws,sisters-in-laws, aunts and uncles.
    • 4.family emergency,
    • 5.circumstances which cause reasonable concern to the parent/guardian for the child's safety or health, and
    • 6.other situations beyond the control of the student as determined by the board of education in each district.
  • D.Students who are stopped for school absentee investigations, who are accompanied by adults other than their parents/legal guardians, will be investigated according to the provisions of this directive,
  • E.Chicago Public School students are not sent home or refused admission to school due to tardiness.
IV.School Absentees Not Involved in Criminal or Quasi Criminal Offenses
  • A.If there is no valid reason for the absence and no crime has been committed, the member will take the school absentee into custody and:
    • 1.advise the dispatcher of the location and nature of the stop.
    • 2.run a computer name check through the CLEAR system via the PDT, if so equipped, or through OEMC to determine if the school absentee is missing, wanted, or a runaway.
    • 3.complete an Investigatory Stop Report (ISR), including the narrative section:
      • a.detailing the reasonable articulable suspicion of why the subject was stopped for a school absentee investigation,
      • b.listing the reason given by the subject as to why he or she is not in school.
      • c.recording the name check results.
      • d.detailing the disposition of the investigation (i.e., transported to school, etc.).
    • 4.complete a School Absentee Report (CPD-24.116).
  • B.When the school absentee is not involved in a criminal or quasi-criminal offense, the member will, based on their investigation, determine if the school absentee should be taken to school or home. Members will transport the school absentee to:
    • 1.the school of attendance when the school is located in:
      • a.the district of occurrence, or
      • b.an adjacent district and a supervisor authorizes the transport.
    • 2.home when a responsible adult is present in the home and the home is located in:
      • a.the district of occurrence, or
      • b.an adjacent district and a supervisor authorizes the transport.
    • 3.the district station when:
      • a.the school or home is not located within the district of occurrence or an adjacent district, or
      • b.the home address or school cannot be determined.
  • C.If the school absentee is transported to school or home, the member will:
    • 1.record the name and address of school official accepting responsibility for the school absentee as required by the School Absentee Report. A copy of the report will not be left at the school, or
    • 2.record the name and address of the parent/legal guardian or responsible adult accepting responsibility for the school absentee in the appropriate box on the School Absentee Report. A copy of the report will not be left at the residence.
    NOTE:
    If the person accepting responsibility for the school absentee refuses to give a name, the member will attempt to establish the relationship of the person to the absentee and write the relationship of the person and the word "refused" (e.g., "Uncle Refused") in the section entitled "If Released, Give Name and Address Of Person Released To."
  • D.If the school absentee is transported to the district station, the member will:
    • 1.complete the Daily Log of Juveniles Taken Into Custody (CPD-24.518).
    • 2.make every effort to contact the parent or legal guardian of the absentee, recording the efforts (e.g., called Wanda Smith, Grandmother's home, 123-4567 at 1300 hours, no answer) in the narrative section of the Investigatory Stop Report (ISR).
    • 3.allow sufficient time for the parent or legal guardian to respond to the district.
    • 4.record the name and address of the parent/guardian or responsible adult accepting the responsibility for the school absentee in the appropriate box on the School Absentee Report.
  • E.If a parent or guardian cannot be located or has not responded within a reasonable amount of time:
    • 1.notify the appropriate Area Special Victims Investigations personnel and:
    • 2.inform the detective that a school absentee is being processed in the district station, and efforts to contact a parent or legal guardian have failed and sufficient time for a response has passed.
    • 3.turn the absentee over to the detective for a disposition.
    • 4.submit the completed School Absentee Report to the station supervisor/designated unit supervisor for approval.
  • F.The Juvenile Intervention and Support Center (JISC) does not accept school absentees if ONLY unable to locate the parent/guardian. Those individuals will be transported to the district station and if still unsuccessful, the appropriate area Special Victims Investigations will be notified.
V.School Absentees Involved in Criminal or Quasi-Criminal Offenses.
  • A.When the school absentee has been apprehended for a criminal or quasi-criminal offense, members will:
    • 1.transport the school absentee into the district station and be responsible for the completion of the appropriate reports including the School Absentee Report, Arrest Report, and Investigatory Stop Report (ISR).
      • a.An Arrest Report will be completed when the school absentee is taken into custody for any criminal offense consistent with the Department directive entitled "Processing Juveniles and Minors Under Department Control."
      • b.An Investigatory Stop Report (ISR) will be completed detailing the reasonable articulable suspicion of why the subject was stopped for a school absentee investigation consistent with the Department directive entitled "Investigatory Stop System."
        NOTE:
        When an arrestee is placed into custody for circumstances not otherwise requiring the completion of an ISR and the individual is subsequently discovered to be a school absentee, an ISR will not be required. In such cases, the circumstances of the school absence will be noted in the Arrest Report.
      • c.When the school absentee has been arrested in the JISC service area for a criminal offense other than a traffic violation or an offense not listed as an exception in the Department directive entitled "Juvenile Intervention and Support Center," the school absentee will be transported to the JISC.
    • 2.complete the Daily Log of Juveniles Taken Into Custody (CPD-24.518).
    • 3.make every effort to contact the parent or legal guardian of the absentee, recording the efforts (e.g., called Wanda Smith, Grandmother's home, 123-4567 at 1300 hours, no answer) in the narrative section of the Investigatory Stop Report (ISR) or Arrest Report.
    • 4.allow sufficient time for the parent or legal guardian to respond to the district.
    • 5.notify the area Special Victims Investigation, or the JISC if the arrest occurred within the JISC service area, to process the criminal or quasi-criminal offense for the involved juvenile.
      NOTE:
      The appropriate area Bureau of Detectives responsible for the follow-up investigation will be notified when the school absentee is taken into custody for a felony offense as outlined in the Department directive entitled "Processing of Juveniles and Minors Under Department Control" and if appropriate, "Processing Juvenile Arrestees Charged as Adults."
    • 6.check "YES" in the "Other Offense" box and record the charge(s) placed on the school absentee on the School Absentee Report (CPD-24.116).
    • 7.submit the completed School Absentee Report and related documents to the station supervisor/designated unit supervisor for approval.
VI.Supervisory Responsibilities
When a school absentee is transported to the district station, the District Station Supervisor/designated unit supervisor will :
  • A.ensure the appropriate Area Special Victims Investigations is notified when:
    • 1.the school absentee was taken into custody for a criminal offense.
    • 2.the home address or school cannot be determined.
    • 3.the school or home is not located within the district of occurrence or an adjacent district.
    • 4.no responsible adult is available to accept custody of the school absentee.
  • B.ensure all reasonable efforts to contact a parent or legal guardian are completed and the parent or legal guardian is given a sufficient amount of time to respond to the district station
  • C.if applicable, ensure transportation is provided for the juvenile to the parent/guardian or alternate placement after the detectives completed their investigation.
  • D.ensure a School Absentee Report is completed for each school absentee brought into the district station.
  • E.indicate approval of the completed School Absence Report by affixing his or her signature on the "Supervisor's Approval" box on all School Absence Reports received at the district desk, and
  • F.ensure an Investigatory Stop Report (ISR) is completed detailing the reasonable articulable suspicion of why the subject was stopped for a school absentee investigation.
    NOTE:
    When an arrestee is placed into custody for circumstances not otherwise requiring the completion of an ISR and the individual is subsequently discovered to be a school absentee, an ISR will not be required. In such cases, the circumstances of the school absence will be noted in the Arrest Report.
  • G.process the Investigatory Stop Report (ISR) if completed, according to procedures outlined in the Department directive entitled "Investigatory Stop System."
  • H.review and approve all reports pertinent to the school absentee(s) custody.
  • I.forward all approved School Absentee Reports to the district citation clerk.
VII.Other Responsibilities
  • A.The district citation clerk will:
    • 1.review all School Absentee Reports for accuracy and completeness.
    • 2.prepare a Transmittal/Curfew Violation/School Absentee (CPD-24.112) form in duplicate with the approved School Absentee Reports, and forward to the Youth Investigations Division, Unit 184.
    • 3.retain the duplicate copy of the Transmittal/Curfew Violation/School Absentee form in the district in accordance with existing records retention requirements.
  • B.The Youth Investigations Division will:
    • 1.establish procedures to inform the Board of Education of all documented school absentees.
    • 2.process the reports and transmittals in accordance with current Youth Investigations Division procedures.
    • 3.retain copies of the School Absentee Reports in accordance with existing records retention requirements.
Items indicated by italic/double underline were added or revised.
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
16-039 SDR