Chicago Police DepartmentSpecial Order S04-13-12
Bicycle Registration and Reporting Procedures
Issue Date:24 March 2015Effective Date:24 March 2015
Rescinds:30 September 2004 Version
Index Category:Preliminary Investigations
I.Purpose
This directive:
  • A.continues:
    • 1.the bicycle registration program.
    • 2.the use of the Bicycle Registration Card (CPD-31.571).
    • 3.on-line citizen bicycle registration.
  • B.outlines procedures for:
    • 1.the bicycle registration program;
    • 2.reporting the recovery of stolen, lost and found bicycles.
II.Registration of Bicycles
  • A.Bicycle registration cards are available at all district stations for bicycle owners who wish to register their bicycles with the Department. Bicycle registration cards can be mailed to the address printed on the card or hand delivered to any district station.
  • B.Bicycle owners may also register their bicycles on-line by accessing the Department 's Community Webportal.
    • 1.Department members are encouraged to inform the public that bicycles may be registered via the Internet by accessing the Department 's Community Webportal at www.chicagopolice.org and following the instructions provided on the web site.
    • 2.No bicycle owner will be instructed to submit an Internet registration if the owner desires to submit a bicycle registration card at a district facility. Department members will submit a bicycle registration card for the owner in compliance with this directive.
III.Responsibilities
  • A.Recovering Officer (recovered stolen bicycle)
    • 1.When an officer recovers a bicycle, with or without an offender in custody, and an OEMC inquiry reveals that the bicycle has been reported stolen, the officer will:
      • a.transport the bicycle into the district of recovery.
      • b.obtain the RD number of the original case report for which the bicycle was reported stolen and retrieve the bicycle owner contact information.
      • c.attempt to contact the owner to request that the bicycle be claimed at the unit of recovery.
      • d.prepare a Supplementary Report (CPD-11.411-A) to indicate that the bicycle has been recovered and record in the narrative:
        • (1) the owners name, address, and telephone number.
        • (2)the serial number, make, and model of the bicycle.
        • (3)the results of the attempt to notify the owner, indicating the time and date the attempt was made.
        • (4)the disposition of the bicycle, i.e., inventoried or inventoried and returned to the owner.
      • e.send a copy of the appropriate case report to the Records Division, Records Inquiry Section, Attn: Unit 163, Data Entry Unit for it to remove serial number from LEADS/NCIC.
      • f.notify Area Bureau of Detectives for follow-up.
      • g.inventory the bicycle and return to the owner in accordance with the procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 2.When an officer recovers a bicycle, with or without an offender in custody, and an OEMC inquiry reveals that the bicycle has been reported stolen by an outside agency, the officer will:
      • a.transport the bicycle into the district of recovery.
      • b.if related to an incident complete appropriate Department case report including details of the bicycle and ownership in the narrative.
      • c.if not related to an incident and no other circumstances exist, complete a Found Property case report.
      • d.notify reporting agency identified by LEADS of the recovery and to remove serial number from LEADS/NCIC.
      • e.notify Area Bureau of Detectives for follow-up.
      • f.inventory the bicycle and return to the owner in accordance with the procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 3.If unable to contact the registered owner, the recovering officer will:
      • a.inventory the bicycle in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control"; and
      • b.attach a copy of the case report to the inventory copy of the Property Inventory.
        NOTE:
        Members will only use the "Hold for Investigation" field when the bicycle has been used in the commission of a crime.
  • B.Recovering Officer (bicycle not reported stolen)
    • 1.When an officer recovers a bicycle and an OEMC inquiry reveals that the bicycle has not been reported stolen, the officer will perform a bicycle registration search in the CLEAR Data Warehouse Online Reports system to determine whether the bicycle is registered.
    • 2.If the bicycle is registered and has not been reported stolen, the recovering officer will:
      • a.prepare a Lost and Found Property Case Report.
      • b.attempt to contact and inform the owner of the procedures to reclaim the bicycle.
      • c.release the bicycle to the verified owner when the owner is available to reclaim the bicycle.
    • 3.If the recovering officer is unable to contact the owner or the owner is unable to immediately reclaim the bicycle in question, the officer will:
      • a.record in the narrative of the Lost and Found Property Case Report:
        • (1)the owners name, address, and telephone number.
        • (2)the serial number, make, and model of the bicycle.
        • (3)the date and time of the notification or attempt to notify the owner.
        • (4)the condition of the bicycle.
      • b.inventory the bicycle in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control"; and
      • c.attach a copy of the case report to the inventory copy of the Property Inventory.
        NOTE:
        Members will only use the "Hold for Investigation" field when the bicycle has been used in the commission of a crime.
    • 4.If the bicycle is not registered and ownership cannot be determined, the recovering officer will:
      • a.transport the bicycle to the district station.
      • b.prepare a Lost and Found Property Case Report.
      • c.inventory the bicycle in accordance with the procedures outlined in the Department directive entitled "Processing Property Under Department Control."
      • d.attach a copy of the Lost and Found Property Case Report to the inventory copy of the Property Inventory.
        NOTE:
        Each bicycle will be inventoried on a separate Property Inventory.
    • 5.Bicycles that are not reclaimed within ten days at the district station will be sent to the Evidence and Recovered Property Section (ERPS).
      NOTE:
      Members will only use the "Hold for Investigation" field when the bicycle has been used in the commission of a crime.
  • C.District desk personnel will:
    • 1.maintain a supply of Bicycle Registration Cards which will be provided to citizens upon request.
    • 2.accept completed registration cards and forward them to the District Review Office.
  • D.Supervisors reviewing case reports that involve a bicycle will ensure that, if available, the bicycle serial number and other identifying information are entered into the appropriate case report.
  • E.District review officers will:
    • 1.review all bicycle registration cards that have been submitted to the district station for completeness.
    • 2.forward the bicycle registration cards to the Records Division, Records Inquiry Section, Attn: Unit 163, Data Entry Unit.
  • F.The Records Division, Records Inquiry Section, Unit 163, Data Entry Unit, , will be responsible for adding new bicycle registrations as they are received from the districts on the bicycle registration card.
  • G.Information Services Division (ISD) will be responsible for the maintenance and accuracy of the CLEAR Data Warehouse bicycle registration database, including adding new bicycle registrations as they are received from the internet.
  • H.Evidence and Recovered Property Section will:
    • 1.be responsible for the storage of all inventoried bicycles.
    • 2.be responsible for returning an inventoried bicycle located at ERPS to the owner listed on the Owner's Copy of the inventory with proof of identity.
    • 3.be responsible for the disposal of all bicycles that are abandoned, unclaimed, or seized and released by the court.
IV.Release of Inventoried Bicycles
When an owner wishes to claim an inventoried bicycle, the recovering or investigating officer will:
  • A.contact the Evidence and Recovered Property Section to verify that the bicycle is available for release.
  • B.ascertain the hours during which an owner can claim the bicycle at the Evidence and Recovered Property Section and advise the owner of the location at which the bicycle may be claimed.
  • C.provide owner of bicycle with Copy 4 - Citizen Copy of the property inventory and a copy of the "Notice to Property Owner" form, enabling the owner to claim the inventoried bicycle.
    NOTE:
    When bicycles are reclaimed at the district of inventory, district station supervisors will use discretion in releasing bicycles to owners who have not properly registered their bicycles or have no evidence (i.e., receipt, serial number) that the bicycle belongs to them.
(Items indicated by italics/double underline were added or revised)
Authenticated by: KC
Garry F. McCarthy
Superintendent of Police
14-161 RWN