Chicago Police DepartmentGeneral Order G01-06
Commission on Accreditation for Law Enforcement Agencies (CALEA)
Issue Date:11 December 2018Effective Date:11 December 2018
Rescinds:31 Mar 2015 version
Index Category:Department Organization
I.Purpose
This directive:
  • A.informs members that:
    • 1.the Department successfully achieved the award for initial accreditation by the Commission on Accreditation for Law Enforcement Agencies (CALEA), a non-governmental credentialing authority.
    • 2.the Department is pursuing continued reaccreditation through CALEA.
    • 3.CALEA reaccreditation is an ongoing four-year process with all units having reporting responsibilities.
  • B.continues to provide general information on the CALEA organization and its mission.
  • C.outlines member duties and responsibilities in the CALEA reaccreditation process.
  • D.delineates responsibilities with the Accreditation Section, a component of the Research and Development Division.
  • E.introduces the newly created CALEA Accreditation Compliance Review Board.
  • F.informs members that the Department is pursuing Public Safety Training Academy accreditation.
  • G.satisfies the Advanced Law Enforcement and Public Safety Training Academy CALEA standards.
II.General Information
Created in 1979 as a non-governmental accrediting authority, the primary purpose of CALEA is to improve law enforcement services by creating a national body of standards developed by law enforcement professionals and accrediting those agencies that voluntarily demonstrate their commitment to excellence in law enforcement by meeting those standards. CALEA derives its general authority from the following four major law enforcement membership associations whose members represent approximately eighty percent of law enforcement professionals in the United States:
  • A.International Association of Chiefs of Police (IACP);
  • B.National Organization of Black Law Enforcement Executives (NOBLE);
  • C.National Sheriff's Association (NSA); and
  • D.Police Executive Research Forum (PERF).
III.CALEA Accreditation Programs
  • A.CALEA offers four accreditation programs in which accreditation can be obtained. They are: Law Enforcement; Public Safety Communications; Public Safety Training Academy; and Campus Security.
  • B.The Department is currently enrolled in both, the Law Enforcement and Public Safety Training Academy Accreditation Program.
  • C.The standards upon which the Law Enforcement Accreditation Program is based reflects the current thinking and experience of law enforcement practitioners and researchers. Major law enforcement associations, leading educational and training institutions, governmental agencies, as well as law enforcement executives internationally, acknowledge CALEA's Standards for Law Enforcement Agencies© and its Accreditation Programs as a benchmark for professional law enforcement agencies.
  • D.The standards upon which the Public Safety Training Academy Accreditation Program is based reflects the current thinking and experience of training academy practitioners and accreditation experts. CALEA's Standards for Public Safety Training Academies© and its Accreditation Program are seen as benchmarks for today's public safety training programs.
IV.CALEA Accreditation Standards
  • A.CALEA standards address six major law enforcement areas:
    • 1.role, responsibilities, and relationships with other agencies;
    • 2.organization, management, and administration;
    • 3.personnel administration;
    • 4.law enforcement operation, operational support, and traffic law enforcement;
    • 5.detainee and court-related services;
    • 6.auxiliary and technical services;
    • 7.credentialing; and
    • 8.instructional systems, and training administration.
  • B.CALEA standards help law enforcement agencies:
    • 1.strengthen crime prevention and control capabilities;
    • 2.formalize essential management procedures;
    • 3.establish fair and nondiscriminatory personnel practices;
    • 4.improve service delivery;
    • 5.solidify interagency cooperation and coordination;
    • 6.boost citizen and staff confidence in the agency; and
    • 7.strengthen accountability, performance and responsibility.
V.Accreditation Process
  • A.Enrollment: The CALEA Process and Programs Guide presents the CALEA accreditation standards requirements. The standards are available through the Research and Development Division webpage, and are to be accessed only for internal Department use.
  • B.Self-assessment: CPD will perform a self-assessment of Departmental organization and practices by complying with applicable standards, developing proofs of compliance, and preparing for an on-site assessment by CALEA staff.
  • C.On-site Assessment: Once the Department's self-assessment is completed, it will schedule an initial on-site assessment by CALEA staff members. A team of CALEA-trained assessors will visit the Department to determine compliance with standards, view Department operations, conduct a public information session, and report its findings to the CALEA Commission for final determination of accreditation status.
  • D.Commission Review and Decision: The CALEA Review Committee conducts hearings, which are open to public attendance, regarding the individual law enforcement agency's compliance to applicable standards. If satisfied that the Department has met all compliance requirements, the Commission awards accreditation.
  • E.Maintaining Compliance and Reaccreditation: A continued four-year reaccreditation award cycle, the Department must maintain compliance with applicable standards, document its records of compliance, and adhere to the letter and spirit of those standards.
VI.Reaccreditation Process
  • A.A successful reaccreditation is contingent upon the Department's ability to demonstrate continued compliance with applicable standards during the period being reviewed.
  • B.This is accomplished by providing consistent reaccreditation maintenance, tracking Department performance, and identifying changes to Department policy and procedures over the review period. It is important for the Department to keep abreast of the accreditation process during this period.
  • C.The Department must also have a reliable system for ensuring that periodic reports, analyses, reviews, and other activities mandated by applicable accreditation standards are accomplished during the reaccreditation period. These activities are the focal point of the reaccreditation assessment.
  • D.Department planning is an important strategy for maintaining compliance. It is recommended that a maintenance plan be established in writing, early in each assessment cycle. The plan should include:
    • 1.a review of all standards;
    • 2.submission of CALEA Agency Status Reports and other reporting requirements;
    • 3.annual input or maintenance of Department information in the CALEA Information and Management Reporting System (CIMRS);
    • 4.community description;
    • 5.department description;
    • 6.Superintendent biography;
    • 7.future issues;
    • 8.statistical tables;
    • 9.annual remote web-based assessments;
    • 10.pre-assessment reviews;
    • 11.site-based assessment;
    • 12.attendance at CALEA Conference for training and networking; and
    • 13.anticipated date (month and year) for the next CALEA site-based assessment and preparation of the necessary budget request.
VII.Reaccreditation Reporting Requirements
The accreditation manager should regularly access CIMRS to submit or update Department specific information. This information is used to provide the Commission an accurate overview of the Department and its service community to better understand the unique nature of the Department. The following sections must be completed:
  • A.Agency Profile: Department name, address, phone number, fax number and website address.
  • B.CEO Profile: Superintendent name, title, and brief biography. As soon as possible after a change in the Department's Superintendent, this section must be updated and the accreditation manager must notify the regional program manager.
  • C.Community Profile: a one paragraph description of the Department's service community and its system of government. This information can be gleaned from several sources, including the Department's annual reports, or other publications.
  • D.Agency Structure: a brief description of the Department's organizational structure.
  • E.Successes: a description of any programs, events or initiatives and how they are related to CALEA standards.
  • F.Critical Issues: a description of any future issues facing the Department, including its impact and relationship to CALEA standards.
VIII.Departmental Organizational Plan and Member Accountability in pursuing CALEA Reaccreditation
  • A.The Superintendent will designate a supervisor to perform the functions of the accreditation manager, who will ensure compliance with standards.
  • B.The Accreditation Section, Research and Development Division will compile the necessary reaccreditation documentation. It will be led by the accreditation manager who received accreditation management training within one year of being appointed.
    NOTE:
    The ultimate responsibility for facilitating and coordinating the Department's compliance with CALEA standards lies with the Superintendent. In addition, it is the responsibility of the Chief, Bureau of Organizational Development, the Director, Research and Development Division, and all Department members to assist the Accreditation Section in this process.
  • C.The Accreditation Manager, Accreditation Section, will:
    • 1.ensure the Department's compliance with CALEA standards.
    • 2.ensure that time-sensitive reports, administrative reviews, and analyses mandated by the standards are accomplished by the appropriate designated Department members in accordance with the prescribed standard.
    • 3.at the beginning of each calendar year, distribute a list of time-sensitive mandatory reports to designated members (i.e., liaisons) to include the purpose, frequency and distribution routing for each report.
    • 4.ensure that Department members review policies applicable to their specific assignment on an annual basis.
  • D.Unit Commanding Officers will:
    • 1.ensure the overall management, monitoring, and reporting supports the reaccreditation process by submitting the mandatory reports.
    • 2.designate a primary and an alternate unit liaison (rank of sergeant or above) to act as unit liaison with the Accreditation Section.
    • 3.sign off on evaluations, administrative reviews, and analyses providing information requested by the Accreditation Section.
    • 4.positively engage in the accreditation philosophy.
  • E.Each designated unit liaison will:
    • 1.provide the Accreditation Section with any requested documents or other pertinent material from the liaison's unit. All documents submitted as proofs of compliance (i.e., reports, administrative reviews, analyses) are forwarded to the Research and Development Division, Accreditation Team. The Accreditation Section will maintain and serve as the central repository of all CALEA-related documents.
    • 2.provide the unit commanding officer with a copy of any documents given to the Accreditation Section.
    • 3.attend CALEA meetings when deemed necessary.
IX.CALEA ACCREDIATION COMPLIANCE REVIEW BOARD
  • A.An Accreditation Compliance Review Board will be established and comprised of the following personnel:
    • 1.Chief, Bureau of Patrol, or designee;
    • 2.Chief, Bureau of Detectives, or designee;
    • 3.Chief, Bureau of Organized Crime, or designee;
    • 4.Chief, Bureau of Organizational Development, or designee;
    • 5.Chief, Bureau of Technical Services, or designee;
    • 6.Chief, Bureau of Internal Affairs, or designee;
    • 7.Chief of Staff to the Superintendent of Police, or designee; and
    • 8.Director, Research and Development Division, or designee.
  • B.Compliance Review Board personnel will meet when deemed necessary to address accreditation issues or changes in the process.
  • C.The accreditation manager will act as the facilitator for the Compliance Review Board.
(Items indicated by italic/double underline were added or revised)
Eddie T. Johnson
Superintendent of Police
18-068 AMR/VM