Chicago Police DepartmentDepartment Notice D15-06
Domestic Violence Assessment Pilot Program - Phase IV
Issue Date:17 March 2016Effective Date:20 March 2016
Rescinds:12 July 2015 Version
Index Category:Department Notice
I.Purpose
This directive:
  • A.informs Department members of the implementation of the Domestic Violence Assessment Pilot Program.
  • B.introduces the revised Domestic Violence Assessment [CPD-11.812 (Rev. 1/16)] in English, Spanish and Polish.
  • C.discontinues the Domestic Violence Assessment [(CPD-11.812 (Rev. 5/15)] in English, Spanish and Polish.
  • D.continues the:
    • 1. Domestic Incident Notice (DIN) (CPD-11.443) in English, Spanish and Polish.
    • 2.Chicago Police Officer's Guide to Domestic Violence Incidents (Palm Card) (CPD-11.811)
    • 3.Domestic Violence Assessment smart phone application designed to operate on a Department-issued Mobile Device.
II.Scope
The program will continue in the 003rd and 014th Districts as previously established. This program will expand to the 004th District on 20 March 2016.
NOTE:
003rd, 004th and 014th District officers will complete a Domestic Violence Assessment for domestic violence incidents that occur in either district regardless of their district of assignment, e.g. a victim comes to the 003th District desk to make report for a domestic violence incident that occurred in the 004th District or a 014th District beat car responds to a domestic violence incident that upon further investigation occurred in the 003rd District.
III.General Information
  • A.The goals of the pilot program are to:
    • 1.break the cycle of domestic violence through a coordinated response involving law enforcement, prosecutors, and domestic violence service providers.
    • 2.have an assessment report for every bonafide domestic violence incident documented on a case report.
    • 3.ensure completed case reports contain complete incident information to assist in evidence-based prosecutions of domestic violence offenders.
    • 4.develop a proactive response to domestic violence incidents where there may be an elevated risk for harm.
  • B.The Domestic Violence Assessment form (CPD-11.812) has been adapted to assess whether a domestic violence victim may be at an elevated risk for harm.
  • C.The Domestic Violence Assessment application operating on a Department-issued Mobile Device has been created to streamline Department procedures which will expedite a coordinated response to incidents where a domestic violence victim may be at an elevated risk for harm.
IV.Procedures
  • A.Preliminary investigating officers will respond to, investigate, and report all domestic incidents in accordance with Department directives entitled "Domestics Incidents" and "Preliminary Investigations."
    • 1.Department members will issue a Domestic Incident Notice (DIN) (CPD-11.443) to the complainant/victim as outlined in Department directive entitled "Domestic Incident Notice," explaining the contents of the DIN and sources of assistance which are available, including the City of Chicago's toll-free confidential 24-hour Domestic Violence Hot Line (877-863-6338; TTY: 877-863-6339).
    • 2.In addition to the Records Division (RD) number and the reporting officer's information, Department members will record the beat of occurrence for the reported domestic incident on the Domestic Information Notice (DIN)(CPD-11.443)
  • B.If a domestic incident occurred and the offender is not on-scene:
    • 1.the preliminary investigating officer will immediately send a flash message of the offender's description and offense.
    • 2.a field supervisor in the district of occurrence will ensure special attention is given to the household and that the information is disseminated to continue the special attention into the following watch.
  • C.If during the investigation it is determined that a case report will be generated, the preliminary investigating officer will:
    • 1.complete the appropriate case report, using the Chicago Police Officer's Guide to Domestic Violence Incidents (CPD-11.811) (Palm Card) as a guide.
      • a.The case report will include complete incident information to assist in evidence-based prosecution, including the documentation of any visible injuries, out-cry witnesses, statements made by the victim and/or alleged offender, and other pertinent information as outlined in the Department directive entitled "Domestic Incidents."
      • b.Members utilizing the Domestic Violence Assessment form or Mobile Device will begin the narrative of the case report with whether or not the victim:
        • (1)completed the "Assessment" responses, and
        • (2)signed the waiver or refused to initial their refusal in the "Waiver" section.
    • 2.identify the crime scene and determine whether there is any evidence present. If there is visible injury to the victim or physical evidence of the crime which requires processing, Department members will notify their supervisor and request an evidence technician, following the procedures outlined in the Department directive entitled "Crime Scene Protection and Processing."
  • D.If during the investigation it is determined that a case report will not be generated, preliminary investigating officer will use the appropriate incident and police action code as outlined in the Department directive entitled "Miscellaneous Incident Reporting Procedures."
  • E.Members using the Domestic Violence Assessment application on a Department-issued Mobile Device will:
    • 1.complete the "Incident Information" section of the Domestic Violence Assessment to document the pertinent details of the incident.
      NOTE:
      If a member is unable to access this application on the Mobile Device, the member will utilize the Domestic Violence Assessment form (CPD-11.812) to complete the assessment.
    • 2.ask the victim to complete the responses in the "Assessment" section of the Domestic Violence Assessment application on the Mobile Device. Should the victim refuse to complete the responses, the investigating member will write "Victim Refused to Complete Assessment" on the first line of the narrative of the case report.
    • 3.advise the victim of the assessment, the possible risk of harm and the sources of assistance that are available.
    • 4.advise the victim of domestic violence to call the City of Chicago's toll-free confidential 24-hour Domestic Violence Hot Line (877-863-6338; TTY:887-863-6339)
      NOTE:
      The City of Chicago's toll-free confidential   24-hour Domestic Violence Hot Line is available for assisting victims of domestic violence. Trained operators will facilitate connecting victims with available domestic violence service providers.
    • 5.ask the victim to read and electronically sign the "Waiver" section of the Domestic Violence Assessment application on the Mobile Device.
      • a.Should the victim refuse to electronically sign the "Waiver" section on the Mobile Device, the investigating member will instruct the victim to click the "Refused" box and place his or her initials beside the "Refused" box , confirming his or her refusal to share information with the Domestic Violence Advocates.
      • b.Should the victim refuse to place his or her initials beside the "Refused" box, the investigating member will write "Victim Refused to Initial Refusal" on the first line of the narrative of the case report.
    • 6.submit the Domestic Violence Assessment on the Mobile Device immediately to a District Supervisor for approval.
  • F.Members using the Domestic Violence Assessment form will:
    • 1.complete the "Incident Information" section of the Domestic Violence Assessment to document the pertinent details of the incident.
    • 2.ask the victim to complete the responses in the "Assessment" section of the Domestic Violence Assessment form. Should the victim refuse to complete the responses, the investigating member will write "Victim Refused to Complete Assessment" on the first line of the narrative of the case report.
    • 3.advise the victim of the assessment, the possible risk of harm and the sources of assistance that are available.
    • 4.advise the victim of domestic violence to call the City of Chicago's toll-free confidential 24-hour Domestic Violence Hot Line (877-863-6338; TTY:887-863-6339)
      NOTE:
      The City of Chicago's toll-free confidential 24-hour  Domestic Violence Hot Line is available for assisting victims of domestic violence. Trained operators will facilitate connecting victims with available domestic violence service providers.
    • 5.ask the victim to read and sign the "Waiver" section of the Domestic Violence Assessment form.
      • a.Should the victim refuse to sign the "Waiver" section, the investigating member will ask the victim to place his or her initials next to the "Refused" box, confirming his or hers refusal to share information with the Domestic Violence Advocates.
      • b.If the victim refuses to place his or her initials on the form, the investigating member will write "Victim Refused to Initial Refusal" on the first line of the narrative of the case report.
    • 6.submit the Domestic Violence Assessment form as soon as practical to a District Supervisor for approval.
  • G.District supervisors will:
    • 1.review submitted case reports for completeness and thoroughness to assist in evidence-based prosecutions of domestic violence offenders.
    • 2.approve the Domestic Violence Assessment that the preliminary investigating officer submitted via Assessment form or Mobile Device application as soon as practical in order to ensure the dissemination of information for the follow-up investigation.
      • a.Once the Domestic Violence Assessment form (CPD-11-812) has been approved by the District Supervisor, the preliminary investigating officer will email the form to:
        • (1)630DVForms@chicagopolice.org for Area North; or
        • (2)610DVForms@chicagopolice.org for Area Central; or
        • (3)620DVForms@chicagopolice.org for Area South; and
        • (4)Research and Development Division, RDAnalysis@chicagopolice.org,
        • (5)Office of Cook County State's Attorney, DV.info@cookcountyil.gov
        • (6)appropriate social service, ONLY if the victim signed the Domestic Violence Assessment Waiver agreeing to share information with a provider.
          • (a)For the 003rd and 004th District: Family Rescue (dvru92@chicagopolice.org).
          • (b)For the 014th District: Domestic Violence Hot Line (pop@batteredwomensnetwork.org).
          NOTE:
          The preliminary investigating officers or District Supervisors may use a network connected multi-purpose copier (e.g., Xerox Workcenter) to scan and email the Domestic Violence Assessment forms, as a group, to the recipients listed in Item G-2.
      • b.Once the Mobile Device Domestic Violence Assessment has been approved by the District Supervisor, the assessment will be automatically forwarded to:
        • (1)Appropriate Area Bureau of Detective Division.
        • (2)Research and Development Division, RDAnalysis@chicagopolice.org
        • (3)Office of Cook County State's Attorney, DV.info@cookcountyil.gov
        • (4)appropriate social service, ONLY if the victim signed the Domestic Violence Assessment Waiver agreeing to share information with a provider.
          • (a)For the 003rd and 004th District: Family Rescue (dvru92@chicagopolice.org).
          • (b)For the 014th District: Domestic Violence Hot Line (pop@batteredwomensnetwork.org).
      • c.ensure approved Domestic Violence Assessment forms are forwarded to the District Review Office daily.
        NOTE:
        if an arrest is made, an approved copy of the Domestic Violence Assessment will be included in the Arrest package regardless if obtained via Assessment form or Mobile Device.
  • H.District review officers will:
    • 1.Scan the Domestic Violence Assessment forms and enter the "Incident" and "Assessment" details via the Domestic Violence Assessment application daily, prior to 0900 hours.
    • 2.determine whether the Victim signed or refused to sign the Domestic Violence Assessment form.
      NOTE:
      Without the victims signature, the Department CANNOT share the Victim's information with the Domestic Violence Advocates.
      • a.For Signed Domestic Violence Assessment forms, District review officers will:
        • (1)Select "Upload Original,"
        • (2)This information will be forwarded to the Domestic Violence Advocates automatically.
      • b.For Unsigned Domestic Violence Assessment forms, District review officers will:
        • (1)Select "Upload Original," and
        • (2)Select "Refused."
          NOTE:
          "REFUSED" must be selected if the form is not signed. The Department cannot share victim information with outside agencies without a victim's signature. By selecting "REFUSED" the information will not be forwarded to the Domestic Violence Agencies.
    • 3. save and submit all forms to a District Supervisor for approval.
    • 4.District review officers may use a network connected multi-purpose copier (e.g., Xerox Workcenter) to scan and email the Assessment forms, as a group, to the above recipients.
    • 5.retain the Domestic Violence Assessment forms (CPD-11.812) in chronological order until the final evaluation of the pilot program is complete.
V.Follow-up Investigative Responsibility
The Bureau of Detectives is responsible for conducting the follow-up investigations on criminal domestic violence incidents based on the responses indicated on the Domestic Violence Assessment forms and the Bureau of Detectives Special Order entitled "Domestic Violence Investigative Guidelines."
VI.Program Evaluation
  • A.A pilot program evaluation committee will be established by the Department relative to this program. The committee will meet as needed and make recommendations to continue, expand, modif or terminate this pilot program under the direction of the Chief, Bureau of Patrol.
  • B.The Research and Development Division will compile a report to determine the effectiveness of the pilot program and provide the report results to the evaluation committee. This report will evaluate domestic incident response and operational matters, including, but not limited to the number of domestic incidents responses, assessments completed, and case reports generated.
  • C.The Chief, Bureau of Patrol will review the evaluation committee report and make a determination to continue, expand, modify, or terminate this pilot program.
John J Escalante
Interim Superintendent of Police
16-001 SDR
PHONE BOOK:
1.
Domestic Violence Hot Line
877-863-6338
TTY: 877-863-6339
24-hour
2.
Domestic Violence Hot Line
877-863-6338
TTY: 877-863-6339
24-hour