Chicago Police DepartmentSpecial Order S09-10
Deployment Tracking System (DTS)
Issue Date:08 January 2016Effective Date:08 January 2016
Rescinds:
Index Category:Information Management
I.PURPOSE
This directive introduces the Deployment Tracking System (DTS), which:
  • A.Creates and tracks unit/watch mission deployments.
  • B.Tracks citywide incidents that address emerging or ongoing crimes, community disorder concerns, or service matters.
  • C.Identifies Department resources which will be used within the defined geographical deployment areas.
  • D.Integrates Department Systems such as Automated Arrest, AIRA, ACC, and PCAD. GPS history through the CABOODLE application is also available to authorized users.
  • E.Tracks self-reported activity generated as a result of the missions.
II.POLICY
  • A.Deployment missions are geographically defined and may use the boundaries of single or multiple districts, sectors, beats, violence impact zones, and gang conflict areas.
  • B.The Deployment Tracking System (DTS) is a management tool used by the Department to identify and subsequently track resources which have been assigned to address ongoing crimes, quality of life issues, or public concerns.
III.GENERAL INFORMATION
  • A.The Department maintains a CLEAR Activity Reporting Application System, which requires supervisors to:
    • 1.create and enter a deployment mission as indicated by the Bureau of Patrol, Crime Prevention and Information Center (CPIC), and/or an exempt command staff.
    • 2.upon completion of the mission, record the activity of each assigned beat, or upon conclusion of each tour of duty, this activity is identified as self reported activity.
      NOTE:
      District/unit sergeants can create district deployment missions for beat cars, rapid response cars, or specialized units such as tactical teams, designated mission cars, foot patrol units, and bicycle units, etc.
  • B.Multiple units will be using the DTS to document the assignment of resources to a specific geographical area. Deployment missions on any given date and time, therefore, can be expected to overlap.
  • C.When there is an address or specific area of concern, supervisors and exempt command staff may generate DTS mission reports – either before or after a specific date or tour of duty. These reports will identify which units and resources are expected to be deployed to the area of concern or, which units and resources were assigned to the subject area.
  • D.Using these reports, the system can analyze the PCAD dispatched events for the teams assigned to the deployed area for the date and time span in question, the activity of each team for that tour, and the GPS history of the teams assigned to the deployment mission.
  • E.Unit supervisors and specialized unit supervisors should strive to enter the anticipated Deployment Mission in advance (preferably at least 24 hours) before assigning personnel.
  • F.In the event that a specialized unit creates a deployment mission less than 24 hours in advance, the supervisor creating the new deployment mission will e-mail the on-duty station supervisor of the affected district(s), notifying him/her of the mission parameters.
  • G.Deployment missions created in the Mission Activity System by supervisors will be retained as archived data within the system.
IV.PROCEDURES
  • A.Exempt command staff, executive officers, and commanding officers will consult with their chain of command to identify long term deployment areas to address emerging and unresolved crime, community disorder, and service matters.
  • B.On each watch, specialized unit sergeants and district supervisory personnel assigned within deployment areas will:
    • 1.enter the beat number of personnel assigned to the specific deployment areas,
    • 2.record their activity for each tour of duty,
    • 3.edit mission details and activity as appropriate.
  • C.Access to the DTS is granted to supervisors at the rank of Sergeant or above. Additional individuals identified by exempt command staff, executive officers, and/or commanding officers must complete a Bureau of Support Service Request Form (CPD-60.107).
    NOTE:
    Deployment Tracking System (DTS) Quick Reference Guide, is located on the Chicago Police Department Intranet CLEAR homepage, under the "What's New" column and in Help Documentation under the "Department Information" column.
Authenticated by: KC
John J. Escalante
Interim Superintendent of Police
14-084 TSS