Chicago Police DepartmentGeneral Order G01-02-06
Organization and Functions of the Bureau of Organizational Development
Issue Date:31 August 2018Effective Date:31 August 2018
Rescinds:7 May 2018 Version
Index Category:Preliminary Investigations
I.Purpose
This directive:
  • A.establishes the organization and functions of the Bureau of Organizational Development.
  • B.satisfies CALEA Law Enforcement Standards Chapter 11.
II.Organizational and Functional Responsibilities
The Bureau of Organizational Development is commanded by a chief who reports directly to the First Deputy Superintendent. The Bureau is responsible for implementing recommendations from the Mayor’s Police Accountability Task Force and the Department of Justice pattern or practice investigation of the Chicago Police Department. The bureau coordinates and directs activities which specifically relate to data collection; criminal justice research and analysis and reporting; evaluates compliance with federal, state, and local laws in Department directives; researches, prepares, updates, and issues Department directives; identifies and provides for the training needs of the Department; provides field operations with support that is consistent with beat, district, and strategic operational planning activities. Additionally, the bureau is responsible for coordinating and directing Department activities which specifically relate to budget and fiscal control and personnel administration. The bureau consists of the following groups, sections and divisions:
  • A.The Administrative and Logistic Support Group is commanded by a deputy chief who reports directly to the Chief, Bureau of Organizational Development. The group consists of the following:
    • 1.Finance Division
      The Finance Division is commanded by a director who reports directly to the Deputy Chief, Administrative and Logistic Support Group. The division consists of the following sections:
      • a.Accounting and Budgeting Section
        The primary function of the Accounting and Budgeting Section is the preparation and monitoring of the Department’s annual budget. The section is also responsible for the accounting, reporting, and monitoring of all spending, as well as record keeping for certain revenue collection. Further responsibilities include managing all travel requests and arrangements, accounting and fiscal reporting for all grants, and special accounting functions for several internal checking accounts. The section performs cost-benefit analyses and acts as the Department’s primary liaison with the Office of Budget and Management and the Office of the Comptroller.
      • b.Payroll Section
        The Payroll Section is responsible for building, transmitting, and distributing the Department’s various payrolls, including the twice-monthly payrolls and supplemental contractual payrolls. Additionally, the section processes injured-on-duty letters, W-2 statements, subpoenas, child support, lost time, employment, suspensions, rate increases, new hires, promotions, transfers, salary verifications, and public aid forms. The section is responsible for testifying in court proceedings regarding payroll and timekeeping practices, as well as providing historical payroll information. The section also interprets and facilitates updates to the Department’s timekeeping directives.
      • c.Purchasing and Accounts Payable Section
        The Purchasing and Accounts Payable Section is responsible for assisting and guiding the Department in the acquisition of all products and services to be in compliance with all state- and city-purchasing policies. The section develops specifications that will become contract or term purchasing agreements, reviews them for accuracy, and pays all invoices. The section also assures compliance with all city minority business enterprise and women’s business enterprise guidelines, as well as target-market programs as required by ordinance and program goals. This section acts as a liaison with the Department of Procurement Services.
    • 2.Chaplains Section
      The Chaplains Section provides chaplaincy services consistent with the Department directives titled "Police Department Chaplains Unit" and "Uniform for Police Department Chaplains Unit."
    • 3.Professional Counseling Division
      The Professional Counseling Division is commanded by a director who reports directly to Deputy Chief, Administrative and Logistic Support Group. The division responds to calls for assistance twenty-four hours a day, seven days a week. Services are available to all Department members and their families, including retired and disabled officers. Services include, but are not limited to, individual, marital, couples, families, alcohol and substance abuse, gambling, and peer support. The service provides solutions and resources for problem areas that may affect employee job performance and personal lives. Training includes stress management, suicide prevention education, alcohol and substance abuse, anger management, gambling, and the effects of cynicism on law enforcement personnel. The division consists of the following sections:
      • a.Alcohol and Substance Abuse Section
        The Alcohol and Substance Abuse section consists of sworn police officers who provide Department members and their families with assessment, support, and referral sources for treatment programs and/or meetings. The drug and alcohol counselors work with individuals through every aspect of recovery and offer regularly scheduled meetings specifically tailored to meet the needs of police personnel and their family members. These officers are state-certified addictions counselors.
      • b.Mental Health Section
        The Mental Health Section is staffed by licensed clinical therapists who provide counseling, assessment, and referral services to Department members and their families. This consists of individual, marital, couples, and family sessions. These services are free of charge. The section also includes the Traumatic Incident Stress Management Program, which provides crisis and stress management during times of professional and personal tragedies and losses. All services are confidential and no records of such services are maintained. Additional information on these confidential services is provided in Department directive titled "Professional Counseling Service/Employee Assistance Program."
      • c.Peer Support Section
        The Peer Support Section consists of a Peer Support Program Manager and over 300 active sworn, retired sworn and disabled members of all ranks. The Program Manager reports directly to the Director, Professional Counseling Division, and oversees the hierarchical structure of trained volunteer peer support members and the implementation of the day-to-day operations of the program. The primary objective of the Peer Support Section is to give immediate assistance to Department members and their families by providing interventions, support, and referrals during and after times of crises or trauma. The Peer Support Section is available to personnel and their families after the death of a family member, friend, or peer, and for marital, child, or job-related difficulties. Section members receive on-going training and utilize mental health professionals and other resources in providing assistance.
    • 4.Grants Section
      The Grants Section prepares, reviews, and edits grant proposals and budgets on behalf of the Department; provides administrative oversight for all the Department’s grant-funded programs, including researching funding opportunities; coordinates and expedites the grant application and award processes with city, state, and federal agencies; facilitates and coordinates grant program implementation and monitoring by other Departmental units; collects, analyzes, and maintains data pertaining to grant programs; reviews requests for letters of support from outside agencies submitting grant applications; and drafts and routs letters of support (for those applications consistent with Department objectives) for approval by the Deputy Chief, Administrative and Logistic Support Group, or the Superintendent of Police, as appropriate.
    • 5.Human Resources Division
      The Human Resources Division is commanded by a director who reports directly to the Chief, Bureau of Organizational Development. The division consists of the following:
      • a.Investigations Section
        The Investigations Section ensures that all aspects related to the pre-employment-hiring process for sworn members are completed, including the written examination and POWER, drug, medical, and psychological testing. The section also performs comprehensive background investigations, ensures that applicants meet all hiring standards, and opens and maintains preemployment personnel files.
      • b.Medical Section
        The Medical Section maintains medical records on all sworn employees, monitors progress of sworn members who utilize the medical roll, and processes medical reports submitted by a physician for applicants to the position of police officer.
      • c.Random Drug testing Section
        This section performs its duties consistent with Department directive titled "Random Drug and Alcohol Testing Program."
      • d.Ambassadors Section
        The Ambassadors Section manages the Department’s recruiting efforts in cooperation with the City of Chicago, Department of Human Resources. To maintain a diverse pool of qualified applicants for upcoming police officer exams, section personnel recruit applicants at various venues, including job fairs conducted at colleges, universities, and military bases; posts recruiting information on appropriate web sites; and supervises officers assigned to the Law and Public Safety Academy, where officers incorporate a team-teaching approach by including law-enforcement-related training into high school curriculums.
      • e.Career Development Section
        The Career Development Section manages the Tuition Reimbursement Program, pre-retirement planning seminars, job description records, performance evaluations, Employee Indebtedness Program, Position Classification Program, and other projects related to career development. In addition, the section manages the Department’s response to requests for reasonable accommodations under the Americans with Disabilities Act, develops sworn selection processes, manages the educational verification process for new hires and promotions, and coordinates the administrative employment aspects for members called to active military duty.
      • f.Awards Section
        The Awards Section assists the Department in recognizing and honoring sworn members killed in the line of duty; sworn members for outstanding acts of bravery and heroism, outstanding accomplishments, and exceptional performance above and beyond that required by the members’ assignment; citizens, security officers, and criminal justice agencies in recognition of cooperating with the Department in identifying and resolving problems within the community; sworn and civilian members who serve or have served honorably in the United States Armed Services; and sworn and civilian members who have retired. Additionally, the section manages the Monthly Department Commendation Ceremony, Honored Star Case Ceremony, and the Annual Recognition Ceremony.
      • g.Employee Services and Assignment Section
        The Employee Services and Assignment Section maintains personnel and insurance records for all employees; monitors and updates all changes of employment, insurance, and personal information; provides employment information to outside sources upon request; and processes reemployed personnel.
  • B.Education and Training Division
    The Education and Training Division is commanded by a deputy chief who reports directly to the Chief, Bureau of Organizational Development. The deputy chief is assisted by an executive officer the rank of commander. The deputy chief directs the resources of the division; identifies the training needs of the Department; and ensures that the education and training of recruit and incumbent personnel adhere to Department policy, the guidelines established by the Illinois Law Enforcement Training and Standards Board, and all directives from the Chief, Bureau of Organizational Development. The division consists of the following sections:
    • 1.Field Training and Continuing Education Section
      The Field Training and Continuing Education Section which functions consistent with the Department directive titled "Field Training and Evaluation Program."
    • 2.In-Service and Continuing Education Section
      The In-Service and Continuing Education Section develops and presents continuing education training programs for incumbent Department members. Training includes specialized seminars for both sworn and civilian members using internal and external instructors; ongoing officer safety and firearms training and qualification programs; preservice promotional training; computer-related training; the production of training videos; roll-call lesson plan development; interactive computer-based training; video-based forensic analysis; and the development and delivery of community education programs for members of the public.
    • 3.Instructional Design and Quality Control Section
      The Instructional Design and Quality Control Section consists of the following units: Instructional Design, Quality Control, and Publications/Exams and Reproductions. The section identifies training and performance needs, develops and modifies the recruit curriculum, and prepares other training programs as established by the division. The Quality Control Unit monitors, evaluates, and recommends updates to the curriculum and lesson plans and evaluates instructors on their performance. The Publications/Exams and Reproductions Unit develops and publishes training bulletins and other periodicals, maintains and administers examinations to validate pre-service and in-service training programs, and reproduces instructional material.
    • 4.Recruit Training Section
      The Recruit Training Section consists of the following units: Recruit Operations, Law, Physical Skills, Firearm Training, and Driving Skills. The section manages and conducts the basic recruit training for the Department’s probationary police officers and for other metropolitan jurisdictions. The Law Unit provides training related to legal issues; the Physical Skills Unit conducts all control-tactics training, administers the annual physical fitness exam, manages the Officer Wellness Program, and coordinates the Department’s athletic leagues; the Firearms Training Unit conducts all Departmental marksmanship and tactical shooting training and evaluation; and the Driving Skills Unit conducts all Departmental emergency driving and special vehicle training.
  • C.Force Review Unit
    The Force Review Unit is commanded by a commanding officer who reports directly to the Chief, Bureau of Organizational Development, and performs functions consistent with the Department directive titled "Force Review Unit."
  • D.Inspections Division
    The Inspections Division is commanded by a commander who reports directly to the Chief, Bureau of Organizational Development. This division, staffed primarily with supervisory sworn members designated as “inspectors,” conducts requested and unannounced surveys, audits, and inspections, to determine conformance with Department policy, methods, and procedures and the efficient use of monetary assets, property, and resources. This division also provides data as a source of management information for exempt personnel. The Inspections Division oversees the Integrity Section and the Court Section.
    • 1.Integrity Section
      This section is dedicated to evaluating compliance with the United States Constitution, the State of Illinois Constitution, the law and related Department directives as they pertain to investigatory stops, protective pat-downs, or other searches. The section directly collaborates with other Department units concerning the sampling, monitoring, auditing, and reviewing of completed investigatory stop reports, investigatory stop receipts, and supervisory deficiency reports. This collaboration results in ensuring compliance and proficiency throughout all Department units. In addition, the section recommends remedial actions such as mentoring and re-training, in order to improve performance and compliance with the applicable legal and Departmental requirements.
    • 2.Court Section
      The Court Section provides personnel to staff criminal branch courts in the First Municipal District and the Criminal Court Police Assembly Room; monitors court overtime, attendance, appearance, preparation, and court presentation of Department members appearing in court; maintains liaison with the courts, the Office of the Cook County Sheriff, Office of the Cook County State's Attorney, City Department of Law, and the Clerk of the Circuit Court; and submits a comprehensive period report of section activities. The section also consists of the Traffic Court Unit, which is responsible for providing liaison between the Department, the Clerk of the Traffic Court, and the judiciary assigned to Traffic Court. The unit staffs the Police Assembly Room at Traffic Court, prepares Traffic Court notifications, processes various records, and prepares statistical reports relating to traffic accidents and enforcement activities.
  • E.Research and Development Division
    The Research and Development Division is commanded by a director who reports directly to the Chief, Bureau of Organizational Development. The division consists of the following sections:
    • 1.Policy and Procedures Section
      The Policy and Procedures Section is commanded by a commanding officer and prepares, updates, and issues Department-level directives concerning Department policy and procedures; provides testimony concerning Department policy in court-ordered depositions and trials; researches recommendations regarding Department policy and procedures; maintains and updates the Department Directives System; and maintains and updates official Departmental forms, the Forms Retention Schedule, and the Department Operations Calendar.
    • 2.Accreditation Section
      The Accreditation Section is responsible for the attainment of law enforcement accreditation for the Chicago Police Department, as well as the continued compliance of standards. This section is managed by an Accreditation Manager. The section reviews recognized law enforcement standards, ensures the Department's directives are in compliance with these standards, recommends policy modification to directives when needed, ensures required documentation for accreditation is acquired, and maintains a liaison with all units within the Department, applicable city departments, outside law enforcement agencies, and known accreditation bodies.
    • 3.Research and Analysis Section
      The Research and Analysis Section collects, analyzes, and maintains key statistical data concerning arrests, incidents, batteries, and assaults against Department members as well as other criminal justice issues necessary to meet state and federal reporting requirements and to publish the Department’s annual reports; reviews and responds to statistical informational requests from city, state, and federal agencies, academic researchers, and members of the general public; collects statistical data on racial, religious, nationalistic, and sexual-orientation-related incidents; conducts research and statistical analysis directed at improving Department effectiveness; prepares comprehensive management reports, crime bulletins, tables, crosstabulations, charts, graphs, and other related media that summarize research findings; maintains and updates the Incident Reporting Guide, the Charge Code, the IUCR Code, and other tables within the CHRIS/CLEAR computer systems; and prepares and coordinates Department informational publications for both internal and external audiences (including researching, writing, designing, and editing). Key publications include annual, quarterly, and condensed quarterly reports; the Monthly Officer Battery Summary; and special Departmental reports, brochures, fact sheets, pamphlets, and other materials as necessary.
    • 4.Uniform and Personal Equipment Section
      The Uniform and Personal Equipment Section researches and evaluates new and existing uniform and personal equipment items; organizes the Uniform and Personal Equipment Policy Committee meetings; conducts uniform and equipment evaluations and pilot programs; liaisons with uniform and equipment manufacturers and vendors; maintains and updates approved Manufacturer Recognition Agreements; and maintains and updates the Department Uniform and Equipment Specification Manual.
Eddie T. Johnson
Superintendent of Police
18-018 EW