Chicago Police DepartmentDepartment Notice D14-10
Bureau of Patrol 10.5 Hour Squad Schedule - Pilot Program
Issue Date:19 December 2014Effective Date:19 December 2014
Rescinds:
Index Category:Department Notice
I.Purpose
This directive introduces the Bureau of Patrol 10.5 hour Squad Schedule Pilot Program.
II.Scope
The Bureau of Patrol 10.5 Hour Squad Schedule Pilot Program will be effective:
  • A.beginning the 1st police period of 2015 (4 January 2015) in the 005th District and will continue until further notice.
  • B.for select watch and tactical personnel assigned or detailed to the 005th District.
    NOTE:
    Watch personnel assigned to fixed day-off groups 8 through 14 (e.g., school officers and supervisors, CAPS, Foot Patrol, crossing guard supervisor), lock-up personnel, or district personnel assigned to District Administration (e.g., executive officers, review officers, tactical team secretary, timekeepers, district information officer) will not participate in this pilot program.
  • C.Members assigned to the first watch under the current 4-2, nine hour schedule will work their regularly scheduled tour of duty starting on the evening of 03 January 2015 for 04 January 2015. The 10.5 Hour Squad Schedule - Pilot Program will begin with the day watch on 04 January 2015. Sworn members who work the first watch and either the Day watch or Night watch on 04 January 2015 will be compensated in accordance with the overtime provisions of the sworn member's respective collective bargaining agreement.
III.Implementation Schedule
The implementation schedule for the Bureau of Patrol 10.5 Hour Squad Schedule Pilot Program will be as follows:
  • A.Watch Selections
    • 1.Watch Selection Request (CPD-11.629) forms will be submitted by affected members until 1600 hours on 19 December 2014.
      NOTE:
      Affected members will select from either the day (2nd) watch or night (3rd) watch.
    • 2.Watch selections will be conducted on 19 December 2014 by the district commander; on 22 December 2014, the district commander will post the watch selection results for 2015.
  • B.Day Off Group Selections
    • 1.On 19 December 2014, all affected watch lieutenants and sergeants will be assigned to a 70-series day-off group at the discretion of the district commander, consistent with the pilot program and the operational needs of the district. On 20 December 2014 at 1200 hours, the district commander will post the sergeants' day off group assignments for 2015 .
    • 2.Bureau of Patrol Day Off Group Selection Request (CPD-11.677) forms will be submitted by affected members from 20 December 2014 through 23 December 2014 at 0900 hours.
      NOTE:
      Affected police officers will select from the 70-series (71 - 77) day-off groups.
    • 3.Day off group selections will be conducted on 23 December 2014 at 1200 hours by the district commander; on 24 December 2014 the district commander will post the day off group selection results.
      NOTE:
      The newly assigned day off groups will be in effect as of the 1st police period of 2015 (4 January 2015).
  • C.Furlough Selections
    • 1.Furlough Selection/Absence Summary (CPD-11.609) forms will be submitted by affected members from 24 December 2014 through 29 December 2014 at 1200 hours.
      • a.Affected members will submit their 2015 furlough selection requests utilizing the newly assigned 2015 day-off groups.
      • b.Members will not be permitted to revert to their 2014 day-off groups when taking their 2015 furlough.
    • 2.Furlough selections will be conducted on 29 December 2014 by the district commander; on 02 January 2015, the district commander will post the furlough selection results for 2015.
IV.Program Concepts
  • A.The Bureau of Patrol 10.5 Squad Schedule Pilot Program is based on:
    • 1.the team concept. Select watch sergeants and police officers will be assigned to a squad which will be managed by a sergeant. Each squad will:
      • a.consist of a sergeant and number of police officers assigned to the same day-off group.
      • b.be assigned to either a particular sector or as sector relief. When on-duty, the squad will be assigned to work the same sector. However, individual beat assignments will be made by the appropriate district station supervisor consistent with the approved period work sheets.
      • c.as a team, work together under the direction of the squad sergeant to address crime and disorder conditions within their respective assignments.
    • 2.a two (2) watch system. The schedule includes a day (2nd) watch (0700 watch starting time) and a night (3rd) watch (1800 watch starting time). There will be, at minimum, three (3) start times per watch for field units.
      NOTE:
      Department members are reminded that the respective collective bargaining agreements, under the "Change of Schedule" section, allow the Department the right to adjust the starting time plus or minus two hours from the designated starting times.
    • 3.the 10.5 hour work schedule and the 70-series rotating day off groups.
      • a.Every 49 days (seven calendar weeks) the work cycle repeats itself:
        - three (3) work weeks of working five (5) consecutive days with three (3) consecutive days off, followed by
        - one (1) work week of working five (5) consecutive days with four (4) consecutive days off (weekends), followed by
        - two (2) work weeks of working four (4) consecutive days with four (4) consecutive days off (weekends).
      • b.Hours in excess of the scheduled 10.5 hour workday will be compensated at the overtime rate as outlined in the collective bargaining agreements with the Department.
      • c.Personal days will be worth a 10.5 hour tour of duty.
      • d.Baby furlough days for FOP members are worth 8 hours. Officers electing to use a baby furlough day will be required to supplement the baby furlough day with an additional two (2) hours of compensatory time to account for a tour of duty.
        :
        Baby furlough days for sergeants, lieutenants, and captains will be considered a tour of duty.
      • e.Members will receive 10 hours of holiday compensation for a holiday occurring on their day off. Personnel working on a designated holiday will receive 10 hours of compensation and 5 hours of holiday compensation with the option of pay or compensatory time.
      • f.Furlough time will be calculated as follows. Personnel with:
        • (1)twenty or twenty-four straight day furloughs will be given the same number of straight furlough days.
        • (2)twenty-two or twenty-five working day furloughs will have those days converted to hours.
          • (a)Twenty-two working days will receive 176 hours of furlough (members must supplement the last day with the appropriate amount of compensatory hours).
          • (b)Twenty-five working days will receive 200 hours of furlough (members must supplement the last day with the appropriate amount of compensatory hours).
  • B.Affected watch sergeants and police officers will be assigned to a squad which will be associated with a day-off-group and a specific assignment (sector or relief) according to the below matrix:
    SquadDOGPRIMARY ASSIGNMENT
    A7110 Sector Squad - Squadrol - Rapids
    B7320 Sector Squad - Rapids
    C7530 Sector Squad - Rapids
    D7740 - Rapid Response Squad
    E74Relief Squad - For Squads A and D
    F76Relief Squad - For Squads B and D
    G72Relief Squad - For Squads C and D
V.Assignment Procedures
  • A.The district commander will:
    • 1.designate the squad assignments (sector or sector relief) associated with the pilot program for the affected watch sergeants and police officers consistent with the operational needs of the district and the members' 2015 assigned day-off groups.
    • 2.post the 2015 squad assignments for each watch prior to the implementation date of the pilot program.
      NOTE:
      The period work sheets will reflect the watch personnel squad assignments.
    • 3.periodically evaluate the watch squad assignments and make any required changes consistent with the pilot program and respective collective bargaining agreement.
      NOTE:
      Department members newly assigned to a district participating in the pilot program will be designated a day-off group and squad assignment at the discretion of the district commander.
    • 4.ensure tactical team personnel, bid district desk officers, and bid district watch relief officers are assigned to the appropriate day off groups and assignments consistent with the pilot program and the respective collective bargaining agreement.
  • B.The district station supervisors will prepare and post the daily schedule assignment line-ups consistent with the designated period work sheets and squad assignments.
  • C.Matrix of Field Assignments
     Dates that indicate day-off groups
    71-72-7372-73-7473-74-7574-75-7675-76-7776-77-7177-71-72
    10 SectorEAAAAEE
    20 SectorFFFBBBB
    30 SectorCCGGGCC
    40 RapidDDDDEGF
    RDOABBCCAA
    RDOBECEDDD
    RDOGGEFFFG
  • D.District commanders will ensure three (3) unit duty bid officers, when available, and a district station supervisor are assigned to the district desk per watch.
VI.Tour of Duty Procedures
  • A.The affected members' tour of duty will be the 10.5 hour work day duty schedule: 10 hours plus a 30 minute uncompensated lunch period. Each tour of duty will consist of:
    • 1.roll call which will include:
      • a.attendance, inspection, notifications, and announcements.
      • b.squad-sergeant-led training activities as designated by the district commander.
    • 2.directed patrol under the direction of the squad sergeant (including the 30 minute uncompensated lunch period).
    • 3.check-off roll call which includes face-to-face relief with the on-coming watch personnel, equipment exchange, vehicle inspection, and daily debriefing with the squad sergeant.
      NOTE:
      Each beat will be assigned a primary vehicle which will be exchanged between watches during the face-to-face relief.
  • B.The district station supervisor and personnel assigned to the district desk will follow the same tour of duty schedule outlined in Item VI-A which includes roll call, training, directed duties, and check-off roll call with face-to-face relief.
  • C.The tour of duty procedures of Department members assigned to the piloted districts and who are not affected by the pilot program will remain as outlined in existing directives.
  • D.Day (2nd) Watch
     Roll CallCheck-Off
    10 Sector - Squadrol - Rapids0530 hours1600 hours
    20 Sector - Rapids0700 hours1730 hours
    30 Sector - Rapids0900 hours1930 hours
    40 Rapid Response0900 hours1930 hours
    District Desk Early Assignment0500 hours1530 hours
    District Desk Late Assignment0800 hours1830 hours
    District Station Supervisor0500 hours1530 hours
    NOTE:
    The district commander will ensure a field supervisor with an 0900 hour start time is designated as the district station supervisor between the hours of 1500 and 1930 hours.
  • E.Night (3rd) Watch
     Roll CallCheck-Off
    10 Sector - Squadrol - Rapids1630 hours0300 hours
    20 Sector - Rapids1830 hours0500 hours
    30 Sector - Rapids2000 hours0630 hours
    40 Rapid Response1830 hours0500 hours
    District Desk Early Assignment1600 hours0230 hours
    District Desk Late Assignment2000 hours0630 hours
    District Station Supervisor1900 hours0530 hours
VII.Pilot Program Evaluation
A pilot program evaluation committee will be established by the Department relative to this program. The committee will meet as needed and make recommendations to continue, expand, modify, or terminate this pilot program under the direction of the Chief, Bureau of Patrol. The committee will review the effectiveness of the pilot program and evaluate personnel and operational matters, including:
  • A.personnel assignments, overtime earned, and medical roll use.
  • B.supervisory oversight and accountability.
  • C.changes to reported crime conditions, dispatched calls for service, and radio assignments pending (RAPs) situations.
VIII.Conflict Resolution
If this directive conflicts with any other Department directive, this directive will take precedence.
Garry F. McCarthy
Superintendent of Police
14-176 RWN