Chicago Police DepartmentSpecial Order S02-05-01
Gun Offender Registration
Issue Date:25 May 2018Effective Date:25 May 2018
Rescinds:S02-05-09
Index Category:Human Rights and Community Partnerships
I.Purpose
This addendum provides instructions for processing persons taken into custody under the provisions of the Gun Offender Registration Ordinance, Chapter 8-26 of the Municipal Code of Chicago (MCC).
II.LEADS/HOTDESK STATUSES AND MEMBER RESPONSE
Members will follow the below listed procedures when the LEADS/Hot Desk response indicate one of the following statuses:
  • A.Registered
    • 1.A subject is in compliance provided he or she has not changed residence, place of employment or school attended since last registration. Members will verify the subject's address, work, school, and "Last Contact Date." If all the information is consistent with the LEADS/Hot Desk response, Department members will submit an Information Report.
      NOTE:
      Members are required to submit an Information Report whenever they are prompted during a name, vehicle or license check that reveals a "SIR" (Submit Information Report) classification or is under a "Suspect" classification as outlined in the Department directive entitled "Information Report System."
    • 2.If the member's investigation reveals a change in residence, place of employment or school other than the one listed on the LEADS/Hot Desk response, and the subject has resided or temporarily domiciled at the residence for more not reported the change to CRU for more than five (5) days (excluding weekends and major holidays), Department members will:
      • a.verify the Chicago Gun Offender Registration (CPD-23.216) through the Bureau of Detectives Criminal Registration Hard Cards database via the PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating the Duty to Report Change of Information (MCC 8-26-050).
        NOTE:
        If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system as outlined in Item III-A-1 of this directive.
      • b.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: Gun Offender: Duty to Report Change of Information (MCC 8-26-050). The I-UCR code will be 5112.
      • c.inventory all physical evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
      • d.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • B."Last Contact Date" Over One Year
    If the "Last Contact Date" listed on the LEADS/Hot Desk response is over one (1) year, or past a date determined by the City of Chicago (e.g. 7 days, 90 days), and the subject resides in Chicago, the subject is overdue for registration. Department members will:
    • 1.verify the Chicago Gun Offender Registration (CPD-23.216) through the Bureau of Detectives Criminal Registration Hard Cards database via the PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Annual Registration (MCC 8-26-030).
      NOTE:
      If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system as outlined in Item III-A-1 of this directive.
    • 2.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: Gun Offender: Annual Registration (MCC 8-26-030). The I-UCR code will be 5111.
    • 3.inventory all physical evidence (e.g. proof of residence) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 4.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • C.Not Notified/To Be Notified
    If a Department member comes into contact with a subject who was not given formal notification of his or her duty to register, Department members will:
    • 1.detain the subject for a reasonable period of time to serve the notification.
    • 2.orally inform the subject of the duty to register.
    • 3.request the subject to read and sign the formset. If the subject refuses to sign, the member will write "refused" in the gun offender signature box.
    • 4.complete and sign the Gun Offender Registration - CPD Notification (CPD-23.214).
      NOTE:
      The member will inform the subject that the signature on the form only acknowledges his or her duty to register.
    • 5.serve the subject with the yellow copy.
    • 6.document the notification in a case report. The "Primary: classification: Non-criminal; "Secondary" classification: Gun Offender Notification- Contact (MCC 8-26-055). The I-UCR code will be 5115.
    • 7.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
    • 8.fax a copy of all reports to CRU at 312-745-6829.
    • 9.forward a copy of all reports to CRU, Unit 180.
  • D.Notified/Not Registered
    If a subject has been notified, but failed to register within five (5) days (excluding weekends and major holidays) of notification, Department members will:
    • 1.verify if the subject presently resides within Chicago.
    • 2.if the subject resides within Chicago, verify the Chicago Gun Offender Registration (CPD-23.216) through the Bureau of Detectives Criminal Registration Hard Cards database via the PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Duty to Register (MCC 8-26-020).
      NOTE:
      If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system as outlined in Item III-A-1 of this directive.
    • 3.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: Gun Offender: Duty to Register (MCC 8-26-020). The I-UCR code will be 5110.
    • 4.document in the narrative section of the case report the circumstances justifying the failure to register charge.
    • 5.inventory all physical evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 6.complete an Investigatory Stop Report (ISR) (CPD-11.910) , if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • E.Homeless Registrant
    If the subject is homeless and therefore required to register weekly at CRU and has failed to do so, he is considered noncompliant and overdue for registration. Department members will:
    • 1.verify the Chicago Gun Offender Registration form (CPD-23.216) through the Bureau of Detectives Criminal Registration Hard Cards database via PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Duty to Report Change of Information (MCC 8-26-050).
      NOTE:
      If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system as outlined in Item III-A-1 of this directive.
    • 2.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: Gun Offender: Duty to Report Change of Information (MCC 8-26-050). The I-UCR will be 5112.
    • 3.inventory all evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 4.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • F.Moving
    • 1.If the subject has moved within the City of Chicago and has not registered the new address, the subject is considered to be noncompliant and overdue for registration. Department members will:
      • a.verify the Chicago Gun Offender Registration (CPD-23.216) through the Bureau of Detectives Criminal Registration Hard Cards database via the PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Duty to Register (MCC 8-26-020).
        NOTE:
        If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system as outlined in Item III-A-1 of this directive.
      • b.document the violation in a case report. The "Primary" classification: Other Offense: "Secondary" classification: Gun Offender: Duty to Register (MCC 8-26-020). The I-UCR will be 5110.
      • c.inventory all evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
      • d.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
    • 2.If the subject has moved out of the City of Chicago, Department members will not be able to verify the subject's current out of city address through LEADS/Hot Desk. Department members will submit a paper Information Report (CPD-11.461).
III.REGISTRATION VERIFICATION AND ARREST RESPONSIBILITIES
  • A.When a subject is taken into custody for a Gun Offender Registration Ordinance investigation, Department members will
    • 1.verify their current registration by downloading the subject's current Chicago Gun Offender Registration (CPD-23.216) from the Bureau of Detectives Criminal Registration Hard Cards database via the PDT CLEAR application.
      • a.If the PDT CLEAR application is unavailable, Department members will continue the investigation via the Department's CLEAR system by:
        • (1)under the "Department Organization" tab, select "Bureau Sites,"
        • (2)select " Bureau of Detectives, Bureau Homepage"
        • (3)select "Searches,"
        • (4)select "Criminal Registration Hard Cards,"
        • (5)enter the registration number (REG #) found on the Hot Desk response and submit query.
        • (6)follow the instructions to view the front and back of the registration. The REG# found on the Hot Desk response should match the REG# on the Chicago Gun Offender Registration form (CPD-23.216)
    • 2.process the arrestee in accordance with the procedures outlined in the Department directive entitled "Processing Persons Under Department Control."
    • 3.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • B.If registration verification is unsuccessful, the subject will be released without charging as outlined in the Department directive entitled "Processing Persons Under Department Control."
  • C.The District Station Supervisor will ensure:
    • 1.the arrestee is a gun offender.
    • 2.the arrestee has been notified of the duty to register as a gun offender.
    • 3.the registration information has been verified by downloading the subject's most recent Chicago Gun Offender Registration form (CPD-23.216) from the Bureau of Detective's Criminal Registration Hard Cards database by accessing either the PDT CLEAR application or the Departments CLEAR system as outlined the Item III-A-1 of this directive.
    • 4.evidentiary proof has been documented within the reports which indicates the arrestee presently resides within the City of Chicago.
    • 5.all physical evidence is properly inventoried in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 6.the arrestee is processed in accordance with the procedures outlined in this directive and the Department directive entitled "Processing Persons Under Department Control."
    • 7.if appropriate, an Investigatory Stop Report (ISR) (CPD-11.910) is completed according to procedures outlined in the Department directive entitled "Investigatory Stop Report."
  • D.If the gun offender is taken into custody for an unrelated incident requiring the completion of a case report, members will not complete an additional case report. Document the gun offender's information in the narrative section of the case report and submit an Information Report.
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
14-040 SDR