Chicago Police DepartmentSpecial Order S02-05-02
Sex Offender Registration
Issue Date:25 May 2018Effective Date:25 May 2018
Rescinds:S02-05-06
Index Category:Human Rights and Community Partnerships
I.Purpose
This addendum provides instructions for processing persons taken into custody under the provisions of the Sex Offender Registration Act [730 Illinois Compiled Statutes (ILCS) 150/1 et seq.]
II.LEADS/HOTDESK STATUSES AND MEMBER RESPONSE
Members will follow the below listed procedures when the LEADS/Hot Desk response indicate one of the following statuses:
  • A.Registered
    • 1.A subject is in compliance provided he or she has not changed residence, place of employment, or school attended since last registration. Members will verify the subject's address, work, school and "Last Contact Date." If all the information is consistent with the LEADS/Hot Desk response, Department members will submit an Information Report.
      NOTE:
      Members are required to submit an Information Report whenever they are prompted during a name, vehicle, or license check that reveals a "SIR" (Submit Information Report) classification or is under a "Suspect" classification as outlined in the Department directive entitled, "Information Report System."
    • 2.If the member's investigation reveals a change in residence, place of employment or school other than the one listed on the LEADS/Hot Desk response, and the subject has resided or temporarily domiciled at that residence for more than three (3) days, and has not reported the change to CRU for more than three (3) days (excluding weekends and major holidays), Department members will
      • a.verify the Illinois Sex Offender Registration form (ISP 4-84) through the Bureau of Detectives Criminal Registration Hard Cards database via PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating the Duty to Report; Change of Address, School or Employment; Duty to Inform (730 ILCS 150/6).
        NOTE:
        If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system following procedures outlined in Item III-A-1 of this directive.
      • b.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: Sex Offender: Fail to Register New Address (730 ILCS 150/6). The I-UCR code will be 4651.
      • c.notify the appropriate Area Violent Crimes, Bureau of Detectives. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
      • d.inventory all physical evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
      • e.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • B."Last Contact Date" Over One Year
    If the "Last Contact Date" listed on the LEADS/Hot Desk response is over one (1) year, or past a date determined by the Illinois State Police (e.g. 7 days, 90 days), the subject is overdue for registration. Department members will:
    • 1.verify the Illinois Sex Offender Registration form (ISP 4-84) through the Bureau of Detectives Criminal Registration Hard Cards database via PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Annual Registration (730 ILCS 150/6).
      NOTE:
      If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system following procedures outlined in Item III-A-1 of this directive.
    • 2.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: Sex Offender: Fail to Register (730 ILCS150/3). The I-UCR code will be 4650.
    • 3.notify the appropriate Area Violent Crimes, Bureau of Detectives. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
    • 4.inventory all physical evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 5.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • C.Not Notified/To Be Notified
    If a Department member comes into contact with a subject who was not given formal notification of his or her duty to register, Department members will:
    • 1.detain the subject for a reasonable period of time to serve the notification.
    • 2.orally inform the subject of the duty to register. Complete a paper Information Report (CPD-11.461) detailing the reason for the stop, date, time, location and Department member making the notification. After orally notifying the subject, the member will attempt to obtain the subject's signature in the narrative section of the Information Report. If the subject refuses to sign, the refusal will be documented on the Information Report.
      NOTE:
      When notifying a sex offender of their duty to register as provided by the requirements of the Sex Offender Registration Act, Department members will use the paper Information Report (CPD-11.461). Members will forward the Information Report to the Commander, Deployment Operations Center. The Commander, Deployment Operations Center, will ensure the original is forwarded to the Criminal Registration Unit and Records Division.
    • 3.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • D.Notified/Not Registered
    If the subject has been notified, but failed to register within three (3) days (excluding weekends and major holidays) of notification, Department members will:
    • 1.verify the Illinois Sex Offender Registration form (ISP 4-84) through the Bureau of Detectives Criminal Registration Hard Cards database via PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Duty to Register (730 ILCS 150/3).
      NOTE:
      If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system following procedures outlined in Item III-A-1 of this directive.
    • 2.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: Sex Offender: Fail to Register (730 ILCS 150/3) . The I-UCR code will be 4650.
    • 3.notify the appropriate Area Violent Crimes, Bureau of Detectives. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
    • 4.inventory all evidence (e.g. proof of residency, place of employment or school) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 5.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • E.500 ft. Violation/30 Day Notice Given
    • 1.The LEADS/Hot Desk response will advise Department members that the subject has been given notice that he or she is in violation of the School/ Playground/Daycare Zone and has been given thirty (30) days to vacate the premises. The LEADS/Hot Desk response will state the date that the subject was given by CRU to vacate the premises. This Prohibited Zone violation and Date to Vacate will also be documented in the "Additional Information" box on the Illinois Sex Offender Registration Act Registration form (ISP 4-84).
    • 2.If the subject has been notified that he or she has been found to be residing within 500 feet of a school, playground, or child or day care and has failed to vacate the home address within thirty (30) days after receipt of the School/Playground/Daycare Zone Violation Notice (CPD-23.206) or if the subject has been found to be loitering within 500 feet of a school, playground, or child or day care after receipt of the School/Playground/Daycare Zone Violation Notice, Department members will:
      • a.verify the current registration (ISP 4-84) through the Bureau of Detectives Criminal Registration Hard Cards database via the PDT CLEAR applications. If found to be violating a zone restriction, the subject will be taken into custody for violating Prohibited Zone, 500 Foot Violation (720 ILCS 5/11-9.3 (b-5) or (b-10).
        NOTE:
        If the PDT CLEAR application is unavailable, Department members will confirm the zone violation with the Zone Violation Notice (CPD-23.206) through the Criminal Registration Hard Cards database via the Department's CLEAR system following procedures outlined in Item III-A-1 of this directive.
      • b.document the violation in a case report. The "Primary" classification: Other Offense; "Secondary" classification: "Sex Offender: Prohibited Zone" [720 ILCS 5/11-9.3 (b-50) or (b-10)]. The I-UCR code will be 4652.
      • c.notify the appropriate Area Violent Crimes, Bureau of Detectives. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
      • d.inventory all evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
      • e.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • F.Homeless Registrant
    If the subject is homeless and therefore required to register weekly at CRU and has failed to do so, he is considered noncompliant and overdue for registration. Department members will:
    • 1.verify the Illinois Sex Offender Registration form (ISP 4-84) through the Bureau of Detectives Criminal Registration Hard Cards database via PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Duty to Register (730 ILCS 150/3).
      NOTE:
      If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system following procedures outlined in Item III-A-1 of this directive.
    • 2.document the violation in a case report. The "Primary" classification: Other Offense: Secondary classification: Sex Offender: Fail to Register (730 ILCS 150/3) . The I-UCR code will be 4650.
    • 3.notify the appropriate Area Violent Crimes, Bureau of Detectives. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
    • 4.inventory all evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
    • 5.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
  • G.Moving
    • 1.If the subject has moved within the state and has not registered in a new jurisdiction, the subject is considered to be noncompliant and overdue for registration. Department members will:
      • a.verify the Illinois Sex Offender Registration form (ISP 4-84) through the Bureau of Detectives Criminal Registration Hard Cards database via PDT CLEAR application. If the subject is found to be in violation, the subject will be taken into custody for violating Duty to Register (730 ILCS 150/3).
        NOTE:
        If the PDT CLEAR application is unavailable, members will verify the subject's registration form via the Department's CLEAR system following procedures outlined in Item III-A-1 of this directive.
      • b.document the violation in a case report. The "Primary" classification: Other Offense: Secondary classification: Sex Offender: Fail to Register (730 ILCS 150/3) . The I-UCR code will be 4650.
      • c.notify the appropriate Area Violent Crimes, Bureau of Detectives. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
      • d.inventory all evidence (e.g. proof of residency) in accordance with procedures outlined in the Department directive entitled "Processing Property Under Department Control."
      • e.complete an Investigatory Stop Report (ISR) (CPD-11.910), if appropriate, in accordance with procedures outlined in the Department directive entitled "Investigatory Stop System."
    • 2.If the subject has moved out of the state, Department members will not be able to verify the subject's current out of state address through LEADS/Hot Desk. Department members will submit a paper Information Report (CPD-11.461). Members will forward the Information Report to the Commander, Deployment Operations Center. The Commander, Deployment Operations Center, will ensure the original is forwarded to the Criminal Registration Unit and Records Division.
III.REGISTRATION VERIFICATION AND ARREST RESPONSIBILITIES
  • A.When a subject is taken into custody for a Sex Offender Registration Act violation investigation, Department members will:
    • 1.verify their current registration by downloading the subjects current Illinois Sex Offender Registration Act Registration form (ISP 4-84) from the Bureau of Detectives Criminal Registration Hard Cards database via the PDT CLEAR application.
      • a.If the PDT CLEAR application is unavailable, Department members will continue the investigation via the Department's CLEAR system and:
        • (1)under the "Department Organization" tab, select "Bureau Sites,"
        • (2)select "Bureau of Detectives, Bureau Homepage,"
        • (3)select "Searches,"
        • (4)select "Criminal Registration Hard Cards" and
        • (5)select "Prohibited Zones 500 ft. Violation," if appropriate,
        • (6)enter the registration number (REG #) found on the LEADS/Hot Desk response and submit the query.
        • (7)follow the instructions to view the front and back of the registration. The REG # found on the LEADS/Hot Desk response should match the "SOR No." on the Illinois Sex Offender Registration Act Registration form (ISP 4-84). If the subject was found in violation of the Prohibited Zone, and given thirty (30) days to vacate his premises, the date on the Illinois Sex Offender registration form should match the date given on the School/Playground/Daycare Zone Violation Notice (CPD-23.206).
    • 2.process the arrestee in accordance with the procedures outlined in the Department directive entitled "Processing Persons Under Department Control."
    • 3.notify the appropriate Area Violent Crimes, Bureau of Detectives. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
    • 4.complete an Investigatory Stop Report (ISR) (CPD-11.910) according to procedures outlined in the Department directive entitled "Investigatory Stop System."
  • B.If registration verification is unsuccessful, the subject will be released without charging as outlined in Department directive entitled "Processing Persons Under Department Control."
  • C.The Station Supervisor will ensure:
    • 1.the arrestee is a sex offender.
    • 2.the arrestee has been notified of the duty to register as a sex offender.
    • 3.the registration information has been verified by downloading the subject's most recent Sex Offender Registration form (ISP 4-84) and/or School/Playground/Daycare Zone Violation Notice (CPD-23.206) from the Bureau of Detectives Hard Cards database by accessing either the PDT CLEAR application or the Department CLEAR system as outlined the Item III-A-1 of this directive.
    • 4.all physical evidence is properly inventoried in accordance with procedures outlined in the Department directive "Processing Property Under Department Control."
    • 5.the appropriate Area Violent Crimes, Bureau of Detectives personnel has been notified. The Bureau of Detectives Area will assign a detective upon notification to complete the investigation and charge the offender.
    • 6.the arrestee is processed in accordance with the procedures outlined in this directive and the Department directive "Processing Persons Under Department Control."
    • 7.if appropriate, an Investigatory Stop Report (ISR) (CPD-11.910) is completed according to procedures outlined in the Department directive entitled "Investigatory Stop System."
  • D.If a sex offender is taken into custody for an unrelated incident requiring the completion of a case report, members will not complete an additional case report. Document the sex offender's information in the narrative section of the case report and submit an Information Report.
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
14-040 SDR