Chicago Police DepartmentDepartment Notice D20-09
Traffic Court by ZOOM Video Conference
Issue Date:16 December 2020Effective Date:16 December 2020
Rescinds:
Index Category:Department Notice
I.PURPOSE
This directive:
  • A.establishes protocol for members appearing at Traffic Court via Zoom Video Conference (Zoom).
  • B.informs Department members of the procedure for attending in person Traffic Court hearings and trials during the Coronavirus Disease 2019 (COVID-19) epidemic.
II.POLICY
It is the policy of the Chicago Police Department to provide information and safeguards for the health and safety of the public and Department members during response to the Coronavirus Disease 2019 (COVID-19) and eliminate or minimize occupational exposure to COVID-19.
III.GENERAL INFORMATION
The Coronavirus Disease 2019 (COVID-19) situation is evolving and general precautions and external guidance is constantly being updated on the Chicago Department of Public Health(CDPH) website. Due to this situation, Traffic Court cases assigned to Minor Rooms for the First Municipal District (Richard J. Daley Center) have been converted to online appearances. These court appearances will be scheduled via Zoom unless a case is specifically set for an in-person trial or hearing upon request of the State's Attorney's Office (SAO). The Office of the Clerk will provide notice to the parties involved with the new court-key date, time, and Zoom information in regards to these cases.
IV.ZOOM PROCEDURES AND RESPONSIBILITIES
  • A.A Department member that has been notified to attend a Minor Room via Zoom will:
    • 1.use Department-issued equipment (e,g., cellular phone, Department district computer) located within their unit of assignment if attending court from a remote location;
    • 2.call the Traffic Court Assembly Room at 312-742-7312 to log in to the Zoom meeting when accessing Zoom from a remote location;
    • 3.click on the Zoom icon located on the home screen;
    • 4.click the "join" tab;
    • 5.type in the Zoom identification number (meeting ID) located on the First Municipal District—Traffic Division form;
    • 6.when prompted, type in the passcode for the courtroom provided on the First Municipal District—Traffic Division form and a video window box will appear;
    • 7.remain on the call until the members case is called; and
    • 8.upon completion of the appearance, exit the Zoom application and call the Traffic Court Assembly Room at 312-742-7312 to log out with Traffic Court personnel.
    NOTE:
    Any recording of a court proceeding held by video or teleconference, including “screenshots” or other audio or visual copying of a hearing, is strictly prohibited and members will adhere to the procedures established in accordance with the Department directive titled "Traffic Court Notifications and Attendance."
  • B.Department members attending Major Rooms for traffic court in the State's Attorney's Office (SAO) via Zoom will:
    • 1.report to the Traffic Court Assembly Room, log in and swipe in with Traffic Court personnel, and then proceed to the State's Attorney's Office (SAO) to conduct their meeting;
    • 2.relocate to room CL-113, Sheriff's Office—Richard J. Daley Center, to turn over firearms for secure weapons check-in;
    • 3.relocate to the 27th floor, State's Attorney's Office (SAO)—Richard J. Daley Center, for case preparation;
      NOTE:
      The State's Attorney's Office (SAO) is divided into individual cubicles to enforce safe distance. Each cubicle will be designated as a Major Room (i.e., 402, 404, 405, 406, 408).
    • 4.upon completion of court appearance, the Department member will relocate to room CL-113 to recover weapon; and
    • 5.relocate to the Traffic Court Assembly Room to log out and swipe out with Traffic Court Secton personnel.
    NOTE:
    Only Department members that have been notified "Court Appearance Required" will physically attend traffic court.
V.Program Evaluation
The Traffic Court by Zoom Program will be subject to review by the Chief, Office of Operations, on a quarterly basis to determine operational effectiveness.
David O. Brown
Superintendent of Police
20-088 JAB