Chicago Police DepartmentEmployee Resource E01-04
City of Chicago Reasonable Accommodations Policy
Issue Date:23 September 2019Effective Date:23 September 2019
Rescinds:5 May 2009 version
Index Category:Employee Rights and Responsibilities
I.Purpose
This directive:
  • A.sets forth the City of Chicago's policy of providing equal access to employment opportunities by providing reasonable accommodations to qualified applicants and employees with disabilities.
  • B.describes the Chicago Police Department's obligations under the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and other disability laws.
  • C.defines terminology related to persons with disabilities.
  • D.describes Department procedures for members requesting an accommodation under the provisions of the ADAAA.
  • E.satisfies CALEA law enforcement in chapter 22.
II.Policy
The City of Chicago is committed to providing equal access to employment opportunities for individuals with disabilities. The City of Chicago recognizes that individuals with disabilities may need reasonable accommodations to participate in or benefit from employment opportunities. It is the policy of the City of Chicago to provide reasonable accommodations to qualified applicants and Department members with disabilities or who are pregnant.
NOTE:
Confidentiality must be maintained. A request for reasonable accommodation may only be disclosed to those individuals who have a legitimate need to know about the request in order to evaluate or implement it.
III.Americans with Disabilities Act Amendments Act of 2008 (ADAAA)
The ADAAA, effective 1 January 2009, amends the Americans with Disabilities Act of 1990. This law prohibits discrimination in state and local government programs and activities on the basis of disability. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services, and telecommunications. The ADAAA gives civil rights protections to qualified individuals and protects them from discrimination on the basis of disability in regard to job application procedures; the hiring, advancement, or discharge of Department members; member compensation; job training; and other terms and conditions of employment. State and local laws require similar protections.
IV.Request for Reasonable Accommodation
  • A.Member’s Responsibilities
    To request a reasonable accommodation, a Department member will:
    • 1.contact their immediate supervisor, the Department Disability Liaison, Human Resources Division, or the City of Chicago Department of Human Resources Disability Officer to request an accommodation.
    • 2.complete the City of Chicago Reasonable Accommodation Request form as soon as possible, including information identifying the specific limitations and the accommodation that will enable the member to perform the essential functions of their position.
    • 3.provide medical documentation that:
      • a.identifies the member’s medical impairment or pregnancy;
      • b.certifies that the impairment rises to the level of a disability by specifically identifying the major life activity that is substantially limited by the impairment and identifying how the major life activity is substantially limited.
  • B.Immediate Supervisor’s Responsibilities
    The requesting member’s immediate supervisor will:
    • 1.submit a To-From-Subject report before the end of their tour of duty directly to the Disability Liaison when a member requests an accommodation. The request for accommodation may be written or oral. The To-From-Subject report will contain the following items:
      • a.name of member requesting accommodation,
      • b.star number (for sworn members) and employee number of any Department member requesting accommodation,
      • c.nature of the requested accommodation,
      • d.date and time that the Department member made the request for accommodation.
    • 2.notify the Disability Liaison telephonically, indicating that the To-From-Subject report has been submitted.
    • 3.maintain confidentiality.
    • 4.provide the member with a copy of the City of Chicago Reasonable Accommodation Request Form and instruct the Department member to complete and return the form as soon as possible.
    • 5.respond promptly to requests from the Disability Liaison and/or the City of Chicago Department of Human Resources Disability Officer for information concerning the accommodation request.
  • C.Disability Liaison’s Responsibilities
    The Disability Liaison will:
    • 1.promptly notify and send all documentation to the City of Chicago Department of Human Resources Disability Officer.
    • 2.assist and provide guidance with requests from Department members.
    • 3.assist the City of Chicago Department of Human Resources Disability Officer as needed.
    • 4.maintain confidentiality.
    • 5.promptly provide a City of Chicago Reasonable Accommodation Request form to the member requesting an accommodation whether the request is received from the Department member or the Department member’s immediate supervisor.
  • D.The City of Chicago Department of Human Resources Disability Officer's Responsibilities
    • 1.review documentation submitted by the member requesting an accommodation to determine if:
      • a.a medical impairment or pregnancy exists;
      • b.a major life activity is substantially limited;
      • c.the Department member is a qualified individual with a disability or pregnancy and can perform the essential functions of their position with or without an accommodation; and
      • d.there is a reasonable accommodation(s) that will enable the Department member to perform the essential functions of their position.
    • 2.engage in the interactive process with the Department member seeking an accommodation.
    • 3.notify the Department member in writing of the determination whether:
      • a.the accommodation request will be granted or an alternative accommodation is being offered that will allow the Department member with a disability or pregnancy to perform the essential functions of their position.
      • b.the member's request for reasonable accommodation has been denied .
V.Availability of City of Chicago Reasonable Accommodation Required Forms
  • A.The City of Chicago Reasonable Accommodation Request form is available from the Disability Liaison.
  • B.The City of Chicago Reasonable Accommodation Request form is also available online through the Human Resources Division's intranet site or through the City of Chicago Department of Human Resources web site.
(Items indicated by italics/double underline have been added or revised.)
Eddie T. Johnson
Superintendent of Police
19-029 PMD