Chicago Police DepartmentSpecial Order S01-04
Watch Changes – Roll Call Training
Issue Date:05 July 2017Effective Date:05 July 2017
Rescinds:10 August 2002 Version; D16-02 - 10 June 2016 Version
Index Category:Department Organization
I.Purpose
This directive:
  • A.continues Department policy regarding watch changes, roll calls, and roll call training to be further defined and implemented by command staff personnel in accordance with the particular nature and function of their units.
  • B.assigns responsibility for the creation and maintenance of roll-call training records.
  • C.provides general information and procedures for the Web-Based Roll Call System.
  • D.satisfies CALEA Law Enforcement Standard Chapters 11, 12, 33, 41, and 42.
II.Watch Changes
  • A.Commanding officers of units operating on two or more watches will establish an orderly system of relief that will permit services to the public and other Department units to be uninterrupted during watch changes.
  • B.Members who have patrol functions or investigative responsibility will not return to their facility prior to scheduled dismissal or relief times except when conducting official Department business.
III.Roll Calls
  • A.Unit commanding officers will ensure:
    • 1.all units under their command conduct roll calls at the start of their tour of duty.
    • 2.district/unit supervisory personnel are assigned to conduct roll calls.
  • B.District/unit supervisory personnel will conduct roll calls as assigned. Roll call procedures will include, but are not limited to, ensuring:
    • 1.personnel properly report on duty.
    • 2.inspections of uniforms and/or civilian dress and equipment. Firearms inspection will be conducted every Wednesday according to the approved procedures established by the Deputy Chief, Education and Training Division.
    • 3.designation of assignments and direct supervision including any anticipated mid-tour modifications.
    • 4.unique or exceptional directed mission, location, and units assigned.
    • 5.dissemination of information that includes information exchanged from the prior watch concerning current crime conditions.
    • 6.dissemination of current intelligence and other appropriate information posted on The Wire and the Web-Based Roll Call System.
    • 7.proper roll call notifications are made, including court and training notifications.
    • 8.the appropriate training is conducted, including streaming videos.
    • 9.presentation of arrestees with a recounting of their criminal record and specialty. The presentation of arrestee(s) will be conducted in an orderly and professional manner.
  • C.Chiefs or deputy chiefs may suspend formal roll calls for units whose function or size makes such use impractical or unjustifiable. Commanding officers of units not required to conduct a daily formal roll call will establish procedures, approved by their chief or deputy chief, which accomplish the purposes of formal roll calls (e.g., periodic inspections and regular training).
  • D.Guests (Department members from other units or non-Department members) may address roll calls with the approval of unit commanding officers or other Department command members. These presentations will be related to police procedures/issues.
IV.Roll Call Training
  • A.A formal roll call training schedule, including streaming videos, will be issued by the Education and Training Division. The Deputy Chief, Education and Training Division, will designate roll call training that is mandatory for all sworn members.
    NOTE:
    Units that have suspended formal roll call procedures are still required to conduct all mandatory training and follow the procedures outlined in Items III-C and IV-E of this directive.
  • B.The district watch operations lieutenant or unit commanding officer is personally accountable for ensuring that:
    • 1.roll call training is delivered in accordance with the issued training schedule.
    • 2.training sessions are conducted by training team members or other appropriate members.
    • 3.when practical, all sworn members who miss any mandatory roll call training sessions receive the training within 30 working days of returning to work.
  • C.In addition to mandatory training topics, supervisory Department members may initiate training on topics that may be appropriate for their watch/unit.
  • D.The Deputy Chief, Education and Training Division, will be responsible for establishing and disseminating procedures for the proper inspection of firearms during roll calls.
  • E.The district watch operations lieutenant or unit commanding officer will ensure complete and accurate entry of video viewing or training into the CLEAR Applications training records for the participating members. The record will be updated within seven days of the completion of training.
V.Web-Based Roll Call System
  • A.The Web-Based Roll Call System is an electronic resource to be used at roll calls for the purpose of disseminating accurate and timely district intelligence of current crime conditions, safety concerns, gang conflicts, community relations, and administrative information. The system enables members to optimize patrol efforts in the locations that are most problematic and towards the subjects described or identified as offenders.
  • B.The Web-Based Roll Call System:
    • 1.contains information that will be disseminated to Department members during roll call. The Web-Based Roll Call System consists of information from several different applications, databases, and bulletins that will be updated by designated personnel to ensure the most accurate information is related to Department members at roll call.
    • 2.is updated daily either automatically or by designated Department members, depending on the type of post.
      • a.Automatically updated posts:
        • (1)five-day weather forecast post;
        • (2)911 priority calls post. This post contains active 911 calls that are immediately visible, while coded calls are accessible by clicking the link next to the active call.
      • b.Posts that need manual updating daily:
        • (1)District News Post consisting of information of interest to district personnel;
        • (2)Commanding Officer's (C/O) Book Posts, including Administrative Message Center messages and other information deemed appropriate by the unit commanding officer.
  • C.The following Department members are authorized to publish information on the Web-Based Roll Call System:
    • 1.district commanders/unit commanding officers;
    • 2.executive officers;
    • 3.lieutenants;
    • 4.district intelligence officers;
    • 5.designees of district commanders/unit commanding officers.
      NOTE:
      Authorized Department members may publish information in any unit's manually updated posts.
  • D.Authorized Department members can access the Chicago Police Department Wire Roll Call Post Creator Guide for detailed instructions on creating and editing posts.
  • E.The assigned supervisor will, prior to conducting roll call, confirm that the posts requiring manual updates listed in V-B-2-b of this directive are current and inclusive of all intelligence received from the previous watch.
    NOTE:
    Documentation into the Web-Based Roll Call System is required whether or not any significant conditions or problems have occurred.
  • F.The Information Services Division will ensure all authorized Department members have access to the Web-Based Roll Call System.
    NOTE:
    Department members who require access will submit a Bureau of Technical Services (B.T.S.) Action Request (CPD-60.107) to the Information Services Division requesting a user account for The Wire.
Authenticated by: KC
Eddie T.Johnson
Superintendent of Police
T17-036 TPF