Chicago Police DepartmentGeneral Order G03-01-02
Personal Radio Procedures
Issue Date:20 December 2019Effective Date:20 December 2019
Rescinds:01 August 1997 Version; S03-01-02
Index Category:Field Operations
I.Purpose
This directive provides information:
  • A.for the use and care of Department personal radios;
  • B.on supervisory duties;
  • C.for the use of specialized frequencies; and
  • D.on the distribution and storage of personal radios.
II.General Information
  • A.When assigned a personal radio, the member will:
    • 1.legibly affix his or her signature to the Personal Equipment Log (CPD-21.919).
    • 2.be accountable for the inspection, care, and security of the personal radio.
    • 3.operate and handle the personal radio and component parts in strict accordance with Department rules, existing directives, and training aids.
    • 4.securely fasten a Department-issued personal radio to the equipment belt or an overshirt vest carrier when in uniform.
      NOTE:
      District commanders/unit commanding officers may authorize the radio to be carried in another manner if an assignment dictates such manner of handling.
    • 5.not carry the radio by the speaker/microphone cable, transport the radio on a vehicle seat or dashboard, or draped over the rear view mirror.
    • 6.not wind the speaker/microphone cables around the instrument housing or any other object.
    • 7.not fold the antenna out of its natural position on the microphone/speaker housing.
    • 8.not remove the antenna.
    • 9.ensure the radio speaker/microphone is properly fastened to a Department-authorized radio/transceiver attachment.
  • B.Supervisory personnel will:
    • 1.ensure that members under their command use the radio as prescribed.
    • 2.take immediate corrective or disciplinary action if a member is observed or reported to be improperly handling, operating, or in any way damaging a Department personal radio.
    • 3.conduct an investigation when a personal radio is:
      • a.damaged, and:
        • (1)ensure that appropriate reports are prepared.
        • (2)obtain a Complaint Register (CR) number if the damage was caused by a member's neglect or willful conduct.
        • (3)submit a To-From-Subject Report detailing the nature and cause of the damage and the CR number, if applicable, through channels, to the Equipment and Supply Section.
      • b.lost or stolen, and:
        • (1)ensure that the appropriate case report is prepared and, if appropriate, obtain a CR number. Copies of all reports will be sent through channels to the:
          • (a)Commanding Officer, General Support Division;
          • (b)supervisor of police inventory, Equipment and Supply Section; and
          • (c)OEMC watch manager.
        • (2)ensure that an Administrative Message Center (AMC) message is sent to all districts/units.
        • (3)notify telephonically the Equipment and Supply Section.
  • C.Each personal radio has identifying numbers that may be engraved on the plastic case body of the radio set. Department members will use the appropriate radio identification number for record keeping and control logging for radio maintenance.
III.Use of Specialized Frequency
  • A.Selected channel positions on Department radios provide:
    • 1.normal officer-to-dispatcher communications (e.g., the designated zone).
    • 2.City-wide channels.
    • 3.a specialized frequency that furnishes channel C1 "officer-to-officer" mode. This specialized frequency:
      • a.supplies communications for specific events, e.g., parades, other community events, and surveillance. Officer-to-officer communication will be authorized by the member’s supervisor or higher-ranking member, when possible.
      • b.operates on a low-power output. Communications are restricted to a 2-8 city block operating range depending on terrain and/or surroundings.
      • c.is NOT monitored by OEMC dispatchers. Officers who desire to talk to a dispatcher must switch from the specialized frequency to one of the other positions on the radio.
  • B.Before members switch over to a specialized radio frequency, they will inform OEMC and their immediate supervisor, when possible.
  • C.Department members:
    • 1.must be aware that upon entering certain structures or buildings, radio transmissions may work intermittingly due to building materials consisting of concrete and steel.
    • 2.may consider switching to radio channel C1 "officer-to-officer" if experiencing radio transmission interference during indoor response in an emergency situation.
      NOTE:
      Department members should be aware that this specialized frequency has limited broadcast distance, is not monitored by OEMC, and may fail to be received over a distance in and out of a structure, particularly high-rise structures located in the central business district.
  • D.When the specialized frequency is used:
    • 1.at least one Department member will be designated as the primary zone communications officer, who will monitor regular zone radio traffic.
    • 2.a second Department member will be designated as the "specialized frequency" communications officer, who will monitor communications on that frequency.
  • E.If a Department member is on assignment alone and intends to switch to the specialized frequency position, he or she will first inform the OEMC dispatcher of his or her intention and then inform a supervisor, when possible.
IV.City-Wide 5 Channel
  • A.Because of the difficulty in normal communication when in the underground portion of the Rapid Transit System, special equipment has been installed in the subway system to facilitate communications with the OEMC dispatchers.
  • B.The City-wide 5 channel should be used when communicating from the subway to the dispatcher.
    EXCEPTION:
    Department members operating on Zone 4 frequency channel may use the Zone 4 frequency when communicating in the subway with the dispatcher.
V.Distribution and Storage
  • A.The watch operations lieutenant/designated unit supervisor will designate a member on each watch who will be responsible for:
    • 1.issuing personal radios;
    • 2.securing radios in storage; and
    • 3.managing radios and component parts that are designated to be replaced or repaired.
  • B.The designated member will:
    • 1.at the beginning of the tour of duty:
      • a.account for all radios and component parts assigned to the unit.
      • b.prepare a Personal Equipment Log (CPD-21.919) to account for the issuance and receipt of radios and component parts. This log will be:
        • (1)prepared by each watch.
        • (2)forwarded to the designated unit supervisor.
      • c.issue a personal radio to members, as required.
        NOTE:
        Under certain large scale police operations, a radio may not be available for every member.
      • d.enter the information contained on the Personal Equipment Log (CPD-21.919) into the Police Computer Aided Dispatch (PCAD) system.
    • 2.record a replacement radio's identification number in the remarks section of the Personal Equipment Log.
    • 3.store radios and component parts in the appropriate location within the facility.
    • 4.recharge radio batteries after use. Each battery should be charged for a full shift to ensure a fully charged condition.
    • 5.replace all malfunctioning radios in accordance with the procedures outlined in this directive.
    • 6.notify the watch operations lieutenant/designated unit supervisor when radios are issued to personnel from other units.
  • C.When radios are issued to members from other units, the watch operations lieutenant/designated unit supervisor will ensure:
    • 1.the signature required on the Personal Equipment Log (CPD-21.919) is obtained.
    • 2.the number of the receiving unit is noted on the Watch Incident Log (CPD-21.916).
    • 3.a notation is entered on the log when the radios are returned to the issuing unit.
  • D.District commanders/unit commanding officers are responsible for ensuring that:
    • 1.a sufficient number of radios and fully charged batteries are available.
    • 2.the Personal Equipment Log (CPD-21-919) is filed in accordance with the current records-retention requirements.
VI.Maintenance
Personnel, other than those specifically authorized, will NOT attempt to effect repairs or perform maintenance on the personal radio or any component part. Questions regarding any facet of maintenance, including battery charging procedures, will be directed to OEMC or the General Support Division.
(Items indicated by italic/double underline were added or revised)
Charlie Beck
Interim Superintendent of Police
19-052 RCL