Chicago Police DepartmentGeneral Order G03-02-02
Incidents Requiring the Completion of a Tactical Response Report
Issue Date:16 October 2017Effective Date:16 October 2017
Rescinds:17 August 2016 Version; 28 December 2012 Version of S04-13-01; 30 October 2014 Version of S03-02-04.
Index Category:Field Operations
I.Purpose
This directive:
  • A.introduces a newly revised Tactical Response Report (CPD-11.377).
  • B.introduces a new Tactical Response Report - Investigation form (CPD-11.377-I).
  • C.discontinues the Officer's Battery Report (CPD-11.451).
  • D.identifies incidents that require the completion of a Tactical Response Report (TRR).
  • E.outlines the reporting, reviewing, and investigatory responsibilities of Department members for reportable use of force incidents.
II.Policy
  • A.Accuracy. Department members are responsible, at all times, for truthfully and completely describing the facts and circumstances concerning any incident involving the use of force by Department members. Department members will report and thoroughly document each reportable use of force incident outlined in Item III of this directive.
  • B.Accountability. Department members will be responsible for articulating the specific facts to explain the member's own decision to employ a particular use of force and the reasonableness, necessity, and proportionality of the force used.
  • C.Any Department member completing or reviewing a Tactical Response Report (TRR) will comply with the procedures outlined in the Department directives entitled "Body Worn Cameras" and "In-Car Video Systems" for viewing, flagging, and retaining video and audio recorded with Department-issued recording devices.
III.Incidents Requiring the Completion of a Tactical Response Report
  • A.A Tactical Response Report is required to be completed for the following reportable use of force incidents involving a sworn member or detention aide in the performance of his or her duties:
    • 1.All use of force incidents involving:
      • a.a subject who is injured or alleges injury resulting from the member's use of a force option.
      • b.the active resistance of a subject.
        EXCEPTION:
        A Tactical Response Report is NOT required when:
        • (1)the subject's only action of resisting is fleeing; and
        • (2)the member's actions did not extend beyond verbal commands and/or control holds utilized in conjunction with handcuffing and searching techniques which do not result in injury or allegation of injury.
      • c.an act of obstructing a police officer when the obstructing is a physical act directed at the Department member.
      • d.a subject whose actions are aggressively offensive, with or without weapons, or who is using or threatening the imminent use of force against the member that will likely cause physical injury.
      • e.an assault, threat of physical attack, or physical attack against a Department member, including a murder, aggravated battery, battery, aggravated assault, or assault, regardless of whether or not the member has sustained a physical injury.
        NOTE:
        The Federal Bureau of Investigation and the State of Illinois Uniform Crime Reporting Systems require data from the Department when the offense of murder, aggravated battery, battery, aggravated assault, or assault is committed against a police officer or a detention aide in the performance of their duties. This documentation will be completed using the TRR.
    • 2.All incidents involving a Department member's:
      • a.discharge of a firearm, impact munitions, Taser, OC spray or other chemical weapons.
      • b.use of canines as a force option.
      • c.use of a Long Range Acoustic Device (LRAD) acoustic transmission to cause discomfort as a compliance technique.
      • d.use of an impact weapon to strike, kicks, knee strikes, elbow strikes, closed hand strikes or punches, takedowns, and other direct mechanical actions or techniques.
  • B.A Tactical Response Report is NOT required to be completed for the following incidents:
    • 1.The use of escort holds, pressure compliance techniques, and firm grips which do not result in an injury or allegation of injury.
    • 2.Control holds, wristlocks, and armbars utilized in conjunction with handcuffing and searching techniques which do not result in injury or allegation of injury.
    • 3.That force necessary to overcome passive resistance due to physical disability or intoxication which does not result in injury or allegation of injury.
    • 4.The use of force in an approved training exercise.
  • C.If the most serious use of force requires an investigation by a certain level of supervisor, then the approval of all Tactical Response Reports resulting from the use of force by any member in that incident will be the responsibility of that level of supervisor.
IV.Procedures
  • A.Immediate Notifications
    • 1.Each sworn member or detention aide in the performance of his or her duties who is involved in a reportable use of force incident, as described in Item III-A of this directive will immediately notify the Office of Emergency Management and Communications (OEMC) that he or she has been involved in a reportable use of force incident.
    • 2.The Office of Emergency Management and Communications (OEMC) will:
      • a.immediately notify the involved member's immediate supervisor and watch operations lieutenant of the district of occurrence.
      • b.assign a field supervisor from the district of occurrence to respond to the scene when the involved member has discharged any weapon or an injury has occurred to a subject, bystander, or any member.
      • c.notify the Crime Prevention and Information Center (CPIC) for all incidents involving the:
        • (1)use of deadly force;
        • (2)discharge of a firearm, impact munitions, Taser, OC spray or other chemical weapons;
        • (3)use of canines as a force option; and
        • (4)use of a Long Range Acoustic Device (LRAD) acoustic transmission to cause discomfort as a compliance technique.
  • B.Completing the Tactical Response Report (TRR)
    Each sworn member or detention aide in the performance of his or her duties who is involved in a reportable use of force incident, as described in Item III-A of this directive, will:
    • 1.complete a Tactical Response Report using the Automated Tactical Response Report (A-TRR) application, documenting the information as requested on the report.
      • a.If more than one member is involved in a reportable use of force incident, each sworn member or detention aide who uses force will complete a TRR. Therefore, there may be multiple reports completed for a single incident.
      • b.If an object is perceived by the member as a weapon that could cause great bodily harm or death and is not actually a weapon or the object recovered is different than the perceived weapon:
        • (1)indicate the subject's actions and indicate the actual weapon or object on the TRR, and
        • (2)if the item was different than perceived, indicate in the "Weapon/Object Perceived As" field what the weapon or object was perceived to be.
          EXAMPLE:
          If a member uses force against an assailant holding an object that the involved member perceives to be a handgun, but upon recovery, the object was determined to be a BB gun, the member will indicate "Other - BB gun" as the "Weapon Description" and "Handgun" in the "Perceived As" field.
      • c.The involved member will be required to complete the "Narrative" section of the TRR, describing with specificity, the use of force incident, the subject's actions, and the involved member's response, including force mitigation efforts and specific types and amount of force used.
        EXCEPTION:
        The involved member WILL NOT be required to complete the "Narrative" section of the TRR for any firearms discharge incidents (with or without injury) and in any use of force incident resulting in death.
      NOTE:
      Specific instructions for the completion of the form can be found in the Tactical Response Report Form Preparation Instructions or the Automated TRR Application Help Documentation. Department members will refer to the Department directive entitled "Alternate Paper Reporting Procedures" if the Automated TTR (A-TRR) system is unavailable.
    • 2.review the TRR for completeness and accuracy.
    • 3.submit the completed TRR to his or her immediate supervisor for review and approval before the end of the involved member's tour of duty.
    • 4.notify their immediate supervisor that the TRR has been submitted and is available for review.
    • 5.submit other required reports as indicated in the Department directive entitled "Processing Persons Under Department Control" to the station supervisor in the district of occurrence.
V.Supervisor Responsibilities
  • A.Reviewing Supervisor. A supervisor who has been notified of a reportable use of force incident as described in Item III-A of this directive will:
    • 1.respond to the scene when the involved member has discharged any weapon or an injury has occurred to a subject, bystander, or any member.
    • 2.ensure immediate notifications in Item IV-A are completed.
    • 3.ensure that known available witnesses are identified and interviewed and that the required information is recorded on the Tactical Response Report (TRR), except for deadly force and officer-involved death incidents. For deadly force and officer-involved death incidents, the reviewing supervisor will:
      • a.not interview the identified witnesses or obtain written statements.
      • b.document only the witness demographic information on the TRR.
      • c.identify the witnesses for the assigned investigative personnel who will be responsible for conducting the interviews or obtaining statements.
    • 4.request the assignment of an evidence technician to take photographs of subjects and Department members who have been involved in a use of force incident and are injured, allege injury, or when otherwise deemed appropriate by the supervisor.
    • 5.ensure that other evidence is handled and processed according to existing Department procedures.
    • 6.complete the TRR for a member who is unable to complete the report.
    • 7.ensure the appropriate case report is completed for the incident, consistent with the guidelines established in the Incident Reporting Guide (IRG) (CPD-63.451).
      NOTE:
      A case report is required even if the TRR resulted from an incident that would not otherwise require a report (e.g., warrant arrests). Members will refer to the IRG section entitled "Special Case Reporting Index for Use of Force Incidents" for specific reporting instructions.
    • 8.ensure additional notifications are made consistent with the Department directives entitled:
    • 9.use the "Attachment" feature of the TRR to attach copies of the appropriate approved Bureau of Patrol generated reports that are related to the incident involving the completion of the TRR, including:
      • a.the incident case report,
      • b.Arrest Reports,
      • c.Supplementary Reports,
      • d.Inventory Reports,
      • e.Injury on Duty Reports,
      • f.Taser Deployment Data Download, and
      • g.any other pertinent Department report.
    • 10.review the portion of the TRR completed by the involved member, including:
      • a.confirming or rejecting any addresses that result in a beat of "0" and may be inaccurate.
      • b.reviewing each instance where "Other" has been selected as the "Subject's Actions."
      • c.if the TRR is incomplete or insufficient, return the TRR to the member and discuss reasons with the involved member.
    • 11.complete the "Reviewing Supervisor" section of the TRR. The reviewing supervisor will:
      • a.document, if any, the type of subject injury and how the injury was sustained.
      • b.document any other incident information or observations in narrative form in the "Reviewing Supervisor: Comments" section of the TRR.
      • c.attest to his or her compliance with the responsibilities outlined in this directive.
      • d.when misconduct is observed or an allegation of misconduct is received by the reviewing supervisor, make the appropriate notifications to the Civilian Office of Police Accountability (COPA) to obtain a complaint log (CL) number.
      • e.if appropriate, attest to the completeness and legibility of the report and inform the Approving Supervisor that it has been reviewed and is ready for review and approval.
  • B.Investigatory Responsibility. For reportable use of force incidents, the following ranked supervisor will be responsible for the investigation of the incident and completion and approval of all TRR-Is from the same incident:
    • 1.The exempt-level incident commander will review and approve the following types of incidents:
      • a.the discharge of a firearm or impact munitions by a Department member, excluding discharges to destroy an animal;
      • b.a member’s use of force, by whatever means, that results in serious injury or death of any individual; and
      • c.any lesser use of force by a Department member when that use of force stems from the same incident in which another member used force described in Items V-B-1-a or V-B-1-b of this directive.
    • 2.A member the rank of captain or above assigned to the district of occurrence will review and approve TRR-Is for the discharge of a firearm for the destruction of an animal with no human injury.
    • 3.A member the rank of lieutenant or above assigned to the district of occurrence will investigate all other incidents.
      NOTE:
      If a district supervisor the rank of lieutenant or above is unavailable, the district station supervisor will follow the appropriate procedures established by the Bureau of Patrol to ensure the TRR-I is completed and approved.
  • C.Approving Supervisor. The assigned supervisor described in Item V-B will:
    • 1.conduct an investigation into the use of force incident by:
      • a.attempting to interview the subject of any use of force and record the subject's statement regarding the use of force in the space provided on the TRR-I.
        • (1)Prior to any interview, the approving supervisor will ensure the procedures outlined in General Order G04-03 entitled "Custodial Interrogations" are followed, including expressly warning the individual of their constitutional rights.
        • (2)When the incident involves potential felony charges, the approving supervisor will confer with the arresting officers and the assigned investigative personnel prior to the interview to determine the appropriate time and scope of the interview.
        • (3)During the interview, the approving supervisor will conduct a visual inspection of the subject and document any observations in the "Lieutenant or Above/Incident Commander: Comments" section.
        • (4)When interviewing a juvenile subject, the approving supervisor will follow guidelines and restrictions outlined in the Department directive entitled "Processing of Juveniles and Minors Under Department Control."
        • (5)When interviewing a subject that is suspected of an offense which electronically recorded custodial interrogations are mandated, the approving supervisor will follow procedures outlined in the Department directive entitled "Digital Recording of Interrogations."
        • (6)The approving supervisor will check "DNA" when the incident involves only an animal destruction or unintentional discharge.
        • (7)When an interview of the subject is not conducted, the approving supervisor will indicate so on the report and provide a specific reason why the interview was not conducted.
      • b.documenting other investigatory information in the "Lieutenant or Above/Incident Commander: Comments" section, including but not limited to:
        • (1)a review of all available reports;
        • (2)a review of all Department-recorded video (e.g., In Car Video System, lockup facility cameras, body worn cameras), if available.
        • (3)documentation of any allegations of excessive force.
    • 2.complete the "Lieutenant or Above/Incident Commander Review" section of the TRR-I. The approving supervisor will:
      • a.review the portion of the TRR completed by the involved member and the reviewing supervisor. If the TRR is incomplete or insufficient, return the TRR to the appropriate member.
      • b.document any other investigatory information or observations in the "Lieutenant or Above/Incident Commander: Comments" section of the TRR-I.
      • c.attest to his or her compliance with the responsibilities outlined in this directive.
      • d.determine if the member's use of force requires a notification to the Civilian Office of Police Accountability (COPA) to obtain a complaint log (CL) number. A notification to COPA is required for all incidents involving:
        • (1)the use of deadly force,
        • (2)the discharge of a firearm,
        • (3)the discharge of a Taser,
        • (4)the discharge of Oleoresin Capsicum (OC) devices,
        • (5)the use of excessive force or an allegation of excessive force, and
        • (6)the death or life-threatening injury to a member of the public that resulted directly from an action or intentional omission of a Department member.
      • e.use the "Attachment" feature of the TRR-I to attach copies of any Department report related to the incident involving the completion of the TRR that is not already attached.
      • f.conduct a supervisory evaluation to determine whether the member's use of force response was in compliance with Department policy and directives.
        NOTE:
        The approving supervisor will not make a determination for deadly force or officer-involved death incidents.
      • g.if appropriate, make recommendations for action by the involved member (e.g., individualized training, performance coaching, review of Department directives).
      • h.if appropriate, sign and approve the TRR-I.
VI.Use of Force Incident Review
Approved Tactical Response Reports (TRR) and Tactical Response Report - Investigation (TRR-I) forms will be forwarded to the Force Review Unit (FRU) which will function in an after-action-review capacity for reported use of force incidents consistent with the guidelines and procedures outlined in the Department directive entitled "Force Review Unit."
Kevin B. Navarro
Acting Superintendent of Police
16-021 MWK