Chicago Police DepartmentSpecial Order S03-02-03
Incidents Requiring the Completion of a Tactical Response Report
Issue Date:23 September 2002Effective Date:01 October 2002
Rescinds:G02-08-05
Index Category:Field Operations
I.Purpose
This directive identifies the reporting and reviewing responsibilities of Department members. Department members will refer to the General Order titled "Incidents Requiring the Completion of a Tactical Response Report" for the policy and identification of incidents requiring a Tactical Response Report (TRR).
II.Procedures for Use of the Tactical Response Report
  • A.The watch commander in the district of occurrence will:
    • 1.review and complete the section of the TRR(s) entitled "Watch Commander/ADS Review" for all instances which:
      • a.do not involve the discharge of a firearm;
      • b.involve a firearm discharged only to destroy an animal, or:
      • c.involve an accidental firearm discharge as defined in Item III-A of this addendum when no person was killed or injured as a result of the discharge.
    • 2.in the instances identified in Item II-A-1:
      • a.record the subject's statement regarding the use of force in the space provided or, when the incident involves only an animal destruction or accidental discharge, check "DNA."
        NOTE:
        When interviewing a juvenile arrestee, watch commanders will follow restrictions outlined in the Department directive entitled "Processing of Juveniles and Minors Under Department Control."
      • b.conduct a supervisory evaluation to determine whether the force used conforms to the policies contained within Department directives and complete the box entitled "Watch Commander/ADS Rationale for Box 77 Finding."
      • c.attach all TRR(s) pertaining to the same incident to the report listed below and forward as indicated:
        • (1)For incidents for which a Records Division (R.D.) Number was generated, attach the original of the TRR(s) to the original of the case report and forward through normal channels to the Records Processing Unit.
        • (2)For incidents of a firearm discharge to destroy an animal, attach the original of the TRR(s) to the corresponding Miscellaneous Incident Exception Report (CPD-11.419), Animal Bite Information (CPD-34.226), or other appropriate report and forward to the Review Office in the district of occurrence.
        • (3)For firearm discharges determined to be accidental and no person was injured, attach the original of the TRR(s) to the original C.R. initiation report and forward to the Independent Police Review Authority.
      • d.ensure that TRR packet is prepared, containing a photocopy of the TRR(s) and copies of relevant reports as indicated in the section entitled "Attachments," and that the packets are distributed as indicated in box entitled "Distribution." All TRR(s) pertaining to the same arrestee or, if no arrestee, the same incident will be included in this packet.
    • 3.when receiving a TRR(s) completed by an On-Call Incident Commander, as detailed in Item II-B, ensure that:
      • a.the original of the TRR(s) is attached to the original of the appropriate report and forward through normal channels to its destination.
      • b.the TRR packet(s) are prepared and distributed as described in Item II-A-2-d.
  • B.The On-Call Incident Commander, will:
    • 1.review and complete the section of the TRR(s) entitled "Watch Commander/ADS Review" for all instances involving:
      • a.the discharge of impact munitions or a firearm by or at a Department member except for incidents involving the destruction of an animal or an accidental discharge as defined in Item III-A of this directive when no person was killed or injured as a result of the discharge.
      • b.a member's use of force, by whatever means, that results in the death of any individual.
      • c.any lesser use of force by a Department member when that use of force stems from the same incident in which another member used force described in Items II-B-1-a or II-B-1-b.
    • 2.record the subjects statement regarding the use of force in the space provided.
    • 3.conduct a supervisory evaluation to determine whether the force used conforms to the policies contained within this directive and complete the box entitled "Watch Commander/ADS Rationale for Box 77 Finding."
    • 4.personally sign in the signature box.
    • 5.ensure that the original of all TRRs are returned to the watch commander assigned to the investigation.
III.Accidental Firearm Discharge
  • A.An accidental firearm discharge is defined as the unintentional firing of a firearm in circumstances which did not occur during a training exercise.
    NOTE:
    If any person was killed or injured as a result of an accidental discharge, the On-Call Incident Commander will perform the duties identified in Item III-D, consistent with the procedures established under Item II-B.
  • B.An accidental firearm discharge will not require the generation of a case report if it occurred under circumstances which, by themselves, would not require a case report. Members will consult the Incident Reporting Guide for further clarification.
  • C.If a TRR is completed to document an accidental firearm discharge as defined in Item III-A, members will follow the procedures described in the Department directive entitled "Complaint and Disciplinary Procedures."
  • D.In the "Watch Commander/ADS Finding" section of the TRR, the watch commander will check the selection that indicates that further investigation is required. The watch commander will ensure that a C.R. initiation report is completed, and that the original of the TRR is attached to that report and forwarded directly to the Independent Police Review Authority.
Authenticated by:
Terry G. Hillard
Superintendent of Police
00-148 LMT(PMD)