Chicago Police DepartmentGeneral Order G04-09
Exposure Control Plan
Issue Date:05 July 2017Effective Date:05 July 2017
Rescinds:06 November 2014 Version; G04-09-01, 06 November 2014 Version; G04-09-02, 06 November 2014 Version; E03-02, 08 February 2012 Version; S11-07, 07 August 1995 Version; S06-07-02, 07 August 1995 Version
Index Category:Preliminary Investigations
I.Purpose
This directive:
  • A.establishes the:
    • 1.Department's Exposure Control Plan (ECP).
    • 2.position of Department Safety Personnel Officer.
    • 3.procedures intended to protect Department members from the hazards of the exposure to pathogens.
    • 4.Job Hazard Assessment evaluation.
  • B.introduces the:
  • C.provides definitions pertaining to the Exposure Control Plan.
II.Policy
It is the policy of the Department to:
  • A.provide information and safeguards for the health and safety of the public and Department members.
  • B.eliminate or minimize occupational exposure to pathogens.
  • C.comply with the Bloodborne Pathogens Standard, 29 Code of Federal Regulations (CFR) 1910.1030, relating to occupational exposure to blood or other potentially infectious materials.
III.General Information
  • A.The Department recognizes the potential exposure of its employees to communicable diseases in the performance of their assigned duties.
  • B.Because of the unique risks and conditions within the Forensic Services Division and the Medical Services Section, these units will prepare a unit exposure control plan.
IV.Diseases
The descriptions of the following diseases do not exclude other contagious diseases from the coverage of this directive.
  • A.Acquired Immunodeficiency Syndrome (AIDS) - A condition that may result after an infection with the HIV virus.
  • B.Ebola Virus (EBOV) - a virus that causes a severe and often fatal hemorraghic fever.
  • C.Hepatitis B Virus (HBV) - A virus that causes an infection and inflammation of the liver.
  • D.Human Immunodeficiency Virus (HIV) - The virus that attacks the body's immune system causing the disease known as Acquired Immune Deficiency Syndrome (AIDS).
  • E.Meningitis - An acute bacterial infection of the brain and spinal cord associated with fever, severe headache, nausea, vomiting, and coma.
  • F.Tuberculosis - A communicable disease caused by a bacteria causing lesions in the lungs, bones, and other body parts. Tuberculosis may be contracted through respiratory secretions from the respiratory tract.
V.Department Safety Personnel Officer
  • A.The Department Safety Personnel Officer will be the Director, Human Resources Division.
  • B.The Department Safety Personnel Officer responsibilities as they relate to the ECP includes:
    • 1.identifying the need for changes in policy, engineering controls, and work practices;
    • 2.maintaining, reviewing, and updating the ECP at least annually, and whenever necessary to include new or modified tasks and procedures;
    • 3.providing timely follow-up to employee concerns;
    • 4.liaise with the Equipment and Supply Section to provide and maintain all necessary personal protective equipment (PPE), engineering controls (e.g., sharps containers), labels, and red bags as required by the standard;
    • 5.ensuring that all medical actions required by the plan are performed and that appropriate employee health and OSHA records are maintained;
    • 6.liaise with the Deputy Chief, Education and Training Division, relating to training, documenting, and ensuring the written ECP is made available to employees, Occupational Safety and Health Admistration (OSHA), and National Institute for Occupational Safety and Health (NIOSH) representatives;
    • 7.determine if an exposure incident meets OSHA’s Recordkeeping Requirements (29 CFR 1904); and
    • 8.regularly perform Job Hazard Assessments.
  • C.The Department Safety Personnel Officer will ensure:
    • 1.that a review of the circumstances of all exposure incidents is completed to determine:
      • a.engineering controls in use at the time;
      • b.work practices followed;
      • c.a description of the device being used (including type and brand);
      • d.protective equipment or clothing that was used at the time of the exposure incident (gloves, eye shields, etc.);
      • e.location of the incident;
      • f.procedure being performed when the incident occurred; and
      • g.employee’s training.
    • 2.that all percutaneous injuries from contaminated sharps are recorded on a Sharps Injury Log with the following information:
      • a.date of the injury;
      • b.type and brand of the device involved (syringe, suture needle, etc.);
      • c.Department or work area where the incident occurred; and
      • d.explanation of how the incident occurred.
      NOTE:
      This log is reviewed as part of the annual program evaluation and maintained for at least five years following the end of the calendar year covered. If a copy is requested by anyone, it must have any personal identifiers removed from the report.
VI.Exposure Determination
The Exposure Determination plan has three categories based upon the type of duty assignment and responsibilities:
  • A.Risk Level I - Assignment in which responsibilities involve a potential for exposure to blood and other potentially infectious materials.
    • 1.All sworn members
    • 2.Civilian members assigned as:
      • a.Assistant Director, Crime Laboratory Division
      • b.Administrative Service Officer I (Medical Section)
      • c.Clerk III and IV (Medical Section)
      • d.Criminalist I, II, and III
      • e.Criminalistic Aide
      • f.Custodial Worker
      • g.Data Entry Operator (Medical Section)
      • h.Detention Aide
      • i.Commander, Forensics Services Division
      • j.Inquiry Aide II (Medical Section)
      • k.Laboratory Technician III
      • l.Deputy Director, Medical Services Section
      • m.Senior Data Entry Operator (Medical Section)
      • n.Medical Technologist II
      • o.Occupational Health Nurse
      • p.Secretary (Medical Section)
      • q.Supervising Criminalist.
      • r.Medical Services Coordinator
      • s.Supervisor of Occupational Health
  • B.Risk Level II - Assignment in which responsibilities do not generally involve exposure to blood or other potentially infectious materials, but exposure may occur.
    Civilian members assigned as:
    • 1.Fingerprint Technician I, II, III, IV, and V
    • 2.Garage Attendant
    • 3.Physical Fitness Coordinator
    • 4.Property Custodian (Auto Pound Section)
    • 5.Property Custodian (Evidence and Recovered Property Section)
    • 6.Property Custodian (Police Document Section)
    • 7.Service Writer.
  • C.Personnel Not Covered by the Bloodborne Pathogens Standard - Assignment in which exposure to blood and other potentially infectious materials should not occur, and where the normal routine never involves exposure to blood and other potentially infectious materials.
VII.Communicable Disease Training
  • A.The Education and Training Division will provide all members in Risk Levels I and II categories with:
    • 1.initial bloodborne pathogens training, in accordance with OSHA rules.
    • 2.supplemental training, whenever changes in the exposure control plan occur.
    • 3.annual refresher training on blood borne pathogens.
  • B.provide training that will include the following elements:
    • 1.the OSHA standard for bloodborne pathogens (29 CFR 1910.1030);
    • 2.general explanations of the epidemiology and symptoms of blood borne diseases;
    • 3.an explanation of the signs and labels and/or color coding required by the plan and used by the Department;
    • 4.the modes of transmission of bloodborne diseases;
    • 5.the Department's Exposure Control Plan;
    • 6.the appropriate methods for recognizing tasks and other activities which may involve exposure to blood and other potentially infectious materials;
    • 7.the use and limitations of methods that will prevent or reduce exposure, including appropriate engineering controls, work practices, and personal protective equipment (PPE);
    • 8.information on the types, proper use, location, removal, handling, decontamination, and disposal of PPE;
    • 9.information on the Hepatitis B vaccine; and
    • 10.the procedure to follow if an exposure incident occurs.
  • C.Training will normally be conducted through the eLearning module.
  • A.Unit commanding officers will ensure that all members under their command are scheduled to receive the required training.
VIII.Universal Precautions
  • A.Members will use due caution when searching persons and objects.
  • B.Members should not blindly place hands into an area they cannot see. Members should use a flashlight to illuminate areas to aid in visual inspection.
  • C.In every situation where biohazard waste or other potentially infectious material is present, members will use universal precautions, which include the use of personal protective equipment (PPE), and will wash the affected area (e.g., hands, face, clothing, etc.) with soap and water immediately, or as soon as possible, following exposure.
  • D.Wear appropriate gloves when it is reasonably anticipated that there may be hand contact with blood or other potentially infectious materials (OPIM), and when handling or touching contaminated items or surfaces; replace gloves if torn, punctured or contaminated, or if their ability to function as a barrier is otherwise compromised.
  • E.Never wash or decontaminate disposable gloves for reuse.
  • F.Utility gloves may be decontaminated for reuse if their integrity is not compromised; discard utility gloves if they show signs of cracking, peeling, tearing, puncturing, or deterioration.
  • G.Wear appropriate face and eye protection when splashes, sprays, spatters, or droplets of blood or OPIM pose a hazard to the eye, nose, or mouth.
  • H.Remove immediately or as soon as feasible any garment contaminated by blood or OPIM, in such a way as to avoid contact with the outer surface.
  • I.Remove PPE after it becomes contaminated and before leaving the work area.
  • J.Used PPE may be disposed of in an appropriate container located in a Department facility.
  • K.If washing facilities are not readily available, members will decontaminate the affected area with the antiseptic wipes provided in the PPE kits.
  • L.When appropriate and dependent upon the type and level of exposure, members will confer with their immediate supervisors and consider seeking medical attention/advice.
IX.Engineering Controls
The Department provides a variety of engineering controls to Department members to deal with low-level biohazard waste and potentially infectious material.
  • A.Personal Protective Equipment (PPE)
    • 1.PPE, under normal conditions, will help to prevent blood or other potentially infectious materials from reaching a member's clothing, skin, eyes, mouth, or nose. Members will use the necessary PPE items to reduce occupational exposure.
    • 2.Members will determine which PPE items to use based on the reasonably anticipated occupational exposure, the guidelines set forth in this plan, and the training provided.
    • 3.The Department will provide the following PPE items:
      • a.disposable latex gloves
      • b.disposable eye shields/masks
      • c.impervious gowns
      • d.impervious shoe coverings
      • e.antiseptic wipes
      • f.biohazard waste bags.
    • 4.PPE items (a) through (f) as listed above will be pre-packaged in a sealed polybag (PPE kit).
    • 5.Bulk PPE items (e.g., disposable gloves, antiseptic wipes, and biohazard waste bags) will also be available for use by all members, particularly those assigned to foot posts when carrying PPE kits is not practical.
  • B.Guidelines for the use of PPE
    • 1.A supply of PPE kits will be maintained in all districts/units responsible for field operations.
    • 2.Field supervisors will ensure that a supply of PPE kits are readily available in their vehicles to equip members in the field as needed. PPE kits should be sealed. Any PPE kits found to be opened should be properly disposed of and immediately replaced.
    • 3.In addition to PPE kits, districts/units will also be supplied with a bulk supply of latex gloves, antiseptic wipes, and biohazard waste bags.
    • 4.All used PPE items will be removed in such a manner as to prevent further contamination. Used PPE items will be placed in a biohazard waste bag, which will be tightly closed and tied before leaving the scene. Biohazard waste bags will be disposed of in the appropriate container. If such a container is available on scene or through the Chicago Fired Department (CFD), such container will be used, if not the container located in each district/area facility will be used.
  • C.Contaminated Waste Disposal
    Contaminated waste of no evidentiary value will be disposed of in the biohazard waste container located in each district/area facility. Department members will contact OEMC to request CFD to dispose of sharps of no evidentiary value.
  • D.Labeling of biohazards
    • 1.The Department Safety Personnel Officer will ensure that Equipment Labeling form is completed.
    • 2.All Department facilities will stock an ample supply of biohazard labels and biohazard tape, available through the Equipment and Supply Section.
    • 3.Labels will be affixed to containers holding biohazard waste in a manner that prevents their loss or unintentional removal.
    • 4.In the event of the contamination of an area or equipment, labels and biohazard tape warning of the biohazard will be posted until the area or equipment has been decontaminated.
      • a.Equipment that has been contaminated will be labeled with a biohazard label. Specific reference will be made to the area of the equipment which is contaminated.
      • b.Biohazard tape will be conspicuously displayed on the exterior of a contaminated vehicle.
      • c.An area within a facility which has been contaminated will be cordoned off with biohazard tape.
  • E.Collecting and packaging physical evidence
    • 1.Members will wear appropriate PPE when handling biological specimens and evidence.
    • 2.Members will not eat, drink, or smoke while processing evidence.
    • 3.Containers/packages containing contaminated physical evidence will be properly labeled with a biohazard label.
    • 4.Inventories and labels will be completed before handling evidence or after PPE removal and hand washing. Inventory receipts will be affixed to the outside of the evidence package.
    • 5.Sharps will be sealed in a sharps container, labeled with a biohazard label, and secured in the cargo area of the vehicle while in transit. Sharps containers will be maintained in vehicles assigned to mobile field operations. Replacement sharps containers will be obtained from the member assigned to radio distribution for that watch.
    • 6.Wet contaminated evidential clothing will be placed in a plastic bag to prevent fluid leakage. The plastic bag will be properly sealed, placed in a paper bag marked "WET EVIDENCE," and hand-carried to the Forensics Services Division.
      NOTE:
      Evidence requiring serological examination (blood, semen, etc.) will not be packaged in plastic bags or non-breathable containers. Members will contact the Forensic Services Division for guidance when uncertainty exists as to proper packaging.
    • 7.Staples will not be used to seal evidence containers. Members will use tape or heat sealers to secure packaged evidence.
  • F.Transporting and detaining contaminated persons
    • 1.Persons suspected of having a communicable disease or contaminated with potentially infectious bodily fluids will be isolated from other persons during transportation and detention. When practical, a person contaminated with potentially infectious material may be requested to wear PPE to contain the contamination.
    • 2.Contaminated persons taken into a Department facility will be placed directly in a designated holding area. The holding area will be posted with biohazard tape.
    • 3.Persons with a productive cough will normally be transported in a squadrol. When circumstances dictate the transporting of a person with a persistent cough in a passenger vehicle, members will ensure that the vehicle is well ventilated.
    • 4.Members will notify support personnel during a transfer of custody, when the person to be transferred is considered to be a potential biohazard risk.
    • 5.Members will document on the Arrest Report the fact that a suspect taken into custody has stated that he or she has a communicable disease or may be contaminated with bodily fluids.
  • G.Decontaminating vehicles, facilities, and equipment
    Members requiring decontamination of Department facilities, equipment, or vehicles will contact the appropriate unit to request decontamination services.
    • 1.Vehicles/Electronic Equipment
      • a.The Department of Fleet and Facility Management (2FM) will decontaminate all Department vehicles and electronic equipment.
      • b.2FM will develop written decontamination procedures for members engaged in decontamination activities.
      • c.Contaminated vehicles will be taken to the unit's assigned garage for decontamination.
      • d.Contaminated vehicles will be thoroughly cleaned and decontaminated as soon as feasible. A contaminated vehicle that cannot be driven to its assigned garage due to the extent of the contamination will be towed. The member's supervisor will request a tow through the Control Board. The control board operator will be notified that the tow request is for decontamination purposes only.
      • e.Contaminated electronic equipment will be thoroughly cleaned. All equipment that cannot be decontaminated will be:
        • 1.disposed of as biohazardous waste, or
        • 2.shipped to the manufacturer for servicing. 2FM personnel will ensure that the servicing representative or manufacturer is notified that the piece of equipment may be biohazardous.
    • 2.Facilities
      • a.Contaminated areas within a Department facility will be cordoned off with biohazard tape and access to those areas will be prohibited until such time that the area can be decontaminated.
      • b.The Department of Fleet and Facility Management (2FM) will decontaminate all Department facilities.
      • c.2FM will develop written decontamination procedures for those members engaged in decontamination activities.
      • d.Members requiring decontamination services at a 2FM-operated facility will notify the custodian at the facility. If a custodian is unavailable, notification will be made to the engineer at the area center in which the facility is located. The engineer will transport a custodian and decontamination supplies to the contaminated facility.
      • e.For those Department facilities that require decontamination and do not come under the responsibility of 2FM, the member will contact the individual building management (e.g., O'Hare Airport, Midway Airport, etc.).
    • 3.Personal Uniform/Equipment
      • a.2FM will maintain a location within Department facilities that will be stocked with cleaning materials. This will allow members to immediately decontaminate personal equipment items.
      • b.It is the member's responsibility for the decontamination of all personal uniform/equipment items.
  • H.Job Hazard Assessment (JHA)
    JHA's offer the the opportunity to identify safe work practices for known environmental, health, and safety hazards. Engineering controls and work place controls will be used to prevent or minimize injuries. Specific engineering controls and work practice controls used are included in completing a JHA. It is a platform for employees to discuss know safety hazards in their work spaces with their supervisors.
    • 1.Unit commanding officers will perform annually a JHA for facilities that are operated by the Department.
    • 2.Unit commanding officers will ensure that an Employee with Occupational Exposure form is completed.
    • 3.Unit commanding officers will ensure that their units have documented engineering controls and work place controls in a Job Hazard Assessment form.
    • 4.Unit commanding officers will ensure that new procedures and new products will be regularly by assessed by performing JHA.
X.Post-Exposure Procedures
  • A.An exposure incident is specific contact between the blood or bodily fluids of a source individual and a member's:
    • 1.mucous membranes (e.g., eyes, ears, nose, mouth), or
    • 2.non-intact skin (e.g., cut, abrasion, acne, dermatitis), or
    • 3.body via other type of contact.
  • B.A member will immediately report an exposure incident to their supervisor or, if their supervisor is unavailable, a supervisor assigned to the district of incident.
  • C.The supervisor will immediately investigate the incident. Upon confirmation of an exposure incident, the supervisor will initiate steps to have the blood of the source individual tested for communicable diseases.
    • 1.If the source individual is unknown, the supervisor will attempt to ascertain the identity of the source individual. The assistance of Bureau of Detectives personnel may be requested.
    • 2.In cases where the source individual is hospitalized and has already been tested, a Hospital Run Sheet (CPD-62.420) will be completed and provided to the hospital treating the source individual.
    • 3.In cases where the source individual has not been tested, an attempt will be made to obtain the source individual's written informed consent for testing. If the source individual refuses testing, the supervisor will:
      • a.obtain sufficient information to identify and locate the source individual at a later date,
      • b.prepare and forward a copy of all reports related to the incident to the Office of Legal Affairs and the Department Safety Personnel Officer.
XI.Reporting Procedures
  • A.The investigating supervisor will:
    • 1.complete a Report of Exposure to Communicable Disease/Hazardous Material form (CPD-62.418) documenting the circumstances under which the exposure incident occurred, the name of the source individual and/or sufficient information to assist in the identification of the source individual, and all post-exposure actions taken; and
    • 2.complete an Injury on Duty Report for Department members if an injury occurs along with the exposure incident or if a member obtained medical care for the exposure.
      NOTE:
      The source individual WILL NOT be identified in the Injury on Duty Report.
    • 3.forward all related reports to the Deputy Director, Medical Services Section.
    • 4.advise the member:
      • a.not to report to the Medical services Section until directed to do so by Medical Services Section personnel unless an injury has also occurred, and medical attention has been received.
      • b.to follow the medical recommendations provided by the Medical Services Section.
      • c.that if the member contracts a disease as a result of the exposure incident, the member must promptly notify the Medical Services Section by telephone and follow the instructions supplied by Medical Services Section personnel.
  • B.Upon notification of an exposure incident, the Medical Services Section will:
    • 1.be responsible for tracking members with Risk Level I and II assignments;
    • 2.conduct a post-exposure follow-up and evaluation;
    • 3.evaluate the Report of Exposure to Communicable Disease and schedule the affected member for a medical evaluation, when necessary;
    • 4.when applicable, request that the Medical Examiner conduct blood testing for bloodborne pathogens (e.g., HBV and HIV) for Medical Examiner cases;
    • 5.ensure that required notifications are made to the Department of Public Health;
    • 6.offer the member measures designed to preserve health and prevent the spread of disease in accordance with the current recommendations of the US Public Health Service and the Centers for Disease Control and Prevention (CDC);
    • 7.counsel the member concerning precautions to take during the period after the exposure incident;
    • 8.advise the member to be alert for certain potential illnesses or symptoms and to report any illnesses or symptoms, as the result of the exposure, to the Medical Services Section;
      NOTE:
      Members should not delay any request for emergency medical treatment.
    • 9.provide to the member's personal physician, upon request, copies of all relevant reports related to the exposure incident;
    • 10.offer the member the opportunity to have a blood test conducted free of charge scheduled by the Medical Services Section. This will only be done with the member's written informed consent;
    • 11.ensure that the exposed employee is provided with the source individual’s test results and with information about applicable disclosure laws and regulations concerning the identity and infectious status of the source individual (e.g., laws protecting confidentiality);
    • 12.after obtaining consent, assist the exposed member in scheduling the collection of the exposed employee’s blood as soon as feasible after an exposure incident;
    • 13.ensure medical records are maintained for each employee with occupational exposure in accordance with 29 CFR 1910.1020, “Access to Employee Exposure and Medical Records.” The Department Safety Personnel Officer is responsible for maintenance of the required medical records. These confidential records are kept for at least the duration of employment plus thirty years. Employee medical records are provided upon request of the employee or to anyone having written consent of the employee within fifteen working days. Such requests should be sent to the Department Safety Personnel Officer;
    • 14.The Medical Section will provide the member with a copy of a healthcare professional's written opinion within fifteen days of the completion of the evaluation. The evaluation will be limited to:
      • a.whether the Hepatitis B vaccination is indicated (needed), and if the person has received the vaccination in the past.
      • b.any medical conditions resulting from the exposure to blood or other potentially infectious materials which require further evaluation and treatment.
  • C.Hospital Run Sheet procedures
    • 1. These procedures:
      • a.identify the law which requires hospitals to notify police officers who have provided care or services to persons who are subsequently identified as having a dangerous communicable or infectious disease.
      • b.list the various communicable diseases and medical conditions which require these notifications.
      • c.establish procedures to be followed whenever a member:
        • (1)transports a person to a hospital, or
        • (2)has contact with a person transported to a hospital.
      • d.continue the use of the Hospital Run Sheet formset (CPD-62.420).
      • e.provide guidelines for the completion and distribution of the Hospital Run Sheet formset
    • 2.Relevant Statute

      Chapter 210, Section 85/6.08(a) of the Illinois Compiled Statutes requires hospitals to provide notification to police officers who have provided care or services to a patient who has been diagnosed as having a dangerous communicable or infectious disease.
    • 3.General Information
      • a.MEMBERS WILL TREAT ALL INFORMATION RECEIVED AS CONFIDENTIAL. DISCLOSURE OF CONFIDENTIAL MEDICAL INFORMATION MAY RESULT IN LEGAL SANCTIONS THAT MAY INCLUDE CRIMINAL PROSECUTION, IN ADDITION TO DISCIPLINARY ACTION BY THE DEPARTMENT.
      • b.The Illinois Department of Public Health has established a list of communicable diseases and conditions for which notification will be provided. Those diseases and conditions are:
        • 1.Acquired Immunodeficiency Syndrome (AIDS)
        • 2.AIDS Related Complex (ARC)
        • 3.Anthrax
        • 4.Chickenpox
        • 5.Cholera
        • 6.Diphtheria
        • 7.Hepatitis B
        • 8.Hepatitis non-A, non-B
        • 9.Herpes simplex
        • 10.Human Immunodeficiency Virus (HIV) infection
        • 11.Invasive meningococcal infections (meningitis or meningococcemia)
        • 12.Measles
        • 13.Mumps
        • 14.Polio (poliomyelitis)
        • 15.Plague
        • 16.Rabies (human rabies)
        • 17.Rubella (including congenital rubella syndrome)
        • 18.Smallpox
        • 19.Tuberculosis
        • 20.Typhus (louse-borne)
      • c.The hospital will send a letter of notification to the Medical Administrator within 72 hours after a confirmed diagnosis of any of the diseases listed in Item III-B, other than AIDS, ARC, or HIV infections.
      • d.In the event of a confirmed diagnosis of AIDS, ARC, or HIV infection, the hospital will send a letter of notification to the Medical Administrator within 72 hours only if blood or bodily fluid contact is indicated on the Hospital Run Sheet or the hospital has reason to know of a possible exposure incident of the member to the blood or body fluids of the patient.
    • 4.Procedures
      • a.A Hospital Run Sheet formset will be prepared whenever a member has contact with any person who is transported to a hospital or the Medical Examiner's Office; or has physical contact with the body and/or blood / bodily fluids of the person transported to a hospital or the Medical Examiner's Office.
      • b.The member preparing the Hospital Run Sheet formset will record the names, star numbers, and unit numbers of ALL members having contact with the person or the person's blood / bodily fluids. Additional formsets will be prepared if necessary.
        NOTE:
        If patient information cannot be immediately ascertained, the sworn member will record the information as "unknown."
      • c.The Hospital Run Sheet will be distributed as follows:
        • (1)The original will be presented to:
          • (a)hospital emergency room staff whenever the patient is transported by Department personnel.
          • (b)paramedics whenever the patient is transported by the Chicago Fire Department or private ambulance service.
            NOTE:
            Paramedics will not be delayed in order to await preparation of the formset. If the paramedics leave the scene prior to completion of the formset, the formset will be delivered to the hospital emergency room.
        • (2)The duplicate will be filed in the district from which the transport originated and retained in accordance with the guidelines in the Department's Forms Retention Schedule.
      • d.The Deputy Director, Medical Services Section, upon receipt of notifications of the communicable disease diagnosis from hospitals, will:
        • 1.notify members, who have had contact with the patient or patient's blood / bodily fluids, of the diagnosis. If the Medical Services Section cannot directly notify the member, the member's unit will be notified to instruct the member to contact the Medical Services Section for further instructions.
        • 2.investigate the nature of the contact to determine whether a risk exists for the transmission of a communicable disease.
        • 3.follow Department guidelines regarding Medical Roll and Injury on Duty procedures when warranted.
XII.Hepatitis B Vaccination
  • A.Hepatitis B vaccinations will be:
    • 1.provided free of charge to all Department members whose job title or duty assignment places them in either a Risk Level I or II category . A member who wishes to receive the Hepatitis B vaccination will call the Medical Services Section for an appointment.
    • 2.scheduled by the Medical Services Section.
  • B.The inoculation is strictly voluntary. Members will not receive compensatory time or overtime pay to receive the vaccinations.
  • C.Hepatitis B vaccinations will be encouraged unless:
    • 1.documentation exists that the employee has previously received the series;
    • 2.antibody testing reveals that the employee is immune; or
    • 3.medical evaluation shows that vaccination is contraindicated.
  • D.if an employee declines the vaccination, the employee must sign the Hepatitis B Vaccine Declination form.
  • E.Employees who decline may request and obtain the vaccination at a later date at no cost.
  • F.A member who initially declines the Hepatitis B vaccinations, but at a later date decides to be vaccinated, will submit a To-From-Subject report, through his or her respective chain of command, to the Deputy Director, Medical Services Section, requesting vaccination. In addition, the member will call the Medical Services Section to request an appointment for vaccination.
  • G.The Department will make booster doses of the Hepatitis B vaccine available to all members requiring booster doses, if at a later date a booster dose is recommended.
Eddie T. Johnson
Superintendent of Police
17-059 MJC
GLOSSARY TERMS:
1. -
Assignment in which responsibilities involve a potential for exposure to blood and other potentially infectious materials.
2. -
Assignment in which responsibilities do not involve exposure to blood or other potentially infectious materials, but exposure may occur.