Chicago Police DepartmentEmployee Resource E06-04-02
Notification of Death or Serious Injury to a Member: Duty-Related
Issue Date:25 September 2015Effective Date:25 September 2015
Rescinds:03 August 2004 version
Index Category:Personnel Support
I.Purpose
  • A.This directive provides emergency contact notification procedures in the event a Department member suffers a serious or fatal injury while on duty or while in the performance of official duties.
  • B.Satisfies CALEA Law Enforcement Standard Chapter 22.
II.Responsibilities
If a Department member suffers a serious or fatal injury while on duty or while in the performance of official duties, the following procedures will be followed:
  • A.The district station supervisor in the district of occurrence will:
    • 1.ensure that the following notifications are made:
      • a.Crime Prevention and Information Center (  CPIC ) via telephone with as much pertinent information as possible.
      • b.the district commander.
      • c.the district station supervisor/unit commanding officer of the involved member's unit of assignment if the member is not assigned to the district of occurrence.
      • d.the district station supervisor of the member’s district of residence to ensure that the injured member’s residence remains secure.
    • 2.upon notification that an on-duty member has suffered serious and/or fatal injury, identify the member’s primary, secondary, or third emergency contacts.
      • a.Immediately notify the district station supervisor of the district in which the emergency contact resides or the district closest to an outlying Cook County suburb in which the emergency contact resides.
      • b.If the emergency contact is another on-duty Department member, the district station supervisor in the district of occurrence will contact the emergency contact’s district station supervisor or unit commanding officer.
      • c.If the emergency contact resides outside of Cook County, contact CPIC for further direction.
    • 3.ensure that the Office of Emergency Management and Communications (OEMC) and CPIC are notified that the injured member’s emergency contact has been identified and that the district station supervisor in the emergency contact’s district of residence and the district station supervisor in the member’s district of residence have been notified.
    • 4.include the information concerning all notifications on the Watch Incident Log (CPD-21.916).
    NOTE:
    In the event that the injured member or their emergency contact resides in the district of occurrence, the district station supervisor/unit commanding officer will designate a supervisor to assist with the performance of the duties outlined in this directive.
  • B.The district station supervisor in the district of the emergency contact's residence will:
    • 1.assign a field supervisor to:
      • a.personally respond to the emergency contact’s residence to notify the emergency contact of the member’s injury.
        NOTE:
        If the Department member is deceased, the assigned field supervisor will wait to be joined by a member of the Special Activities Section before proceeding to the emergency contact’s residence.
      • b.accompany the emergency contact to the hospital.
      • c.inform the emergency contact of the most recent known medical condition.
      • d.upon arrival at the hospital, refer the emergency contact to the responding member of the Special Activities Section.
    • 2.detail a unit to assist the emergency contact in the event dependent persons remain at the residence.
      NOTE:
      If needed, the unit will transport dependents to another caregiver. If unable to locate another caregiver, the unit will contact the district station supervisor for further instructions.
    • 3.immediately notify CPIC and include this information on the Watch Incident Log.
      NOTE:
      In the event that the emergency contact is another on-duty Department member, the emergency contact's district station supervisor or unit commanding officer will assume the responsibilities of the district station supervisor assigned to the district of the emergency contact's residence.
  • C.The district station supervisor in the member’s district of residence will:
    • 1.ensure a unit secures the injured member’s residence until relieved per the district commander.
    • 2.notify CPIC and document any and all units detailed to secure the member’s residence on the Watch Incident Log.
  • D.The unit commanding officer or executive officer of the injured or deceased member’s unit of assignment will immediately proceed to the location where the injured or deceased member is, unless otherwise directed by the On-Call Incident Commander (OCIC).
  • E.CPIC, upon being notified of the death or serious injury of a Department member, will:
    • 1.immediately make the following notifications:
      • a.OCIC who will respond to the scene and coordinate the investigation.
      • b.Special Activities Section.
        NOTE:
        The on-duty member of the Special Activities Section will be advised of the status of the emergency contact notification and informed of all pertinent and personal information available.
      • c.Superintendent of Police.
      • d.Chief, Bureau of Patrol.
        NOTE:
        If the injured or deceased member is assigned to any bureau other than the Bureau of Patrol, the member's Chief will also be notified.
      • e.Area Deputy Chief, Bureau of Patrol, for the district of occurrence.
      • f.Commander, Bureau of Detectives, of the area of occurrence.
      • g.Chaplains Section, who will respond to the hospital where the seriously injured or deceased member has been taken.
      • h.Director, Office of News Affairs, who will be solely responsible for responding to media inquiries regarding the death or serious injury of a Department member. The name of the seriously injured or deceased member will NOT be released to the media until the member’s family has been notified.
        NOTE:
        The Superintendent may designate another member to perform this task in the absence of the Director.
      • i.Mayor’s Command Post.
      • j.Mayor’s Office.
        NOTE:
        All other notifications are secondary and will be made as soon as possible as to afford CPIC the time to assist the OCIC with all other tasks.
    • 2.be available to assist the OCIC and any other personnel on the scene of the incident.
  • F.OEMC will verify that CPIC has been notified of the serious injury or death of an on-duty member.
  • G.The commanding officer of the Special Activities Section will:
    • 1.ensure that the member’s primary, secondary, or third emergency contact is notified in-person upon notification from CPIC of the serious injury or death of an on-duty Department member.
    • 2.if the emergency contact is not a resident of the City of Chicago or its surrounding Cook County suburbs, contact the local police jurisdiction or appropriate State Police Department. Inform that jurisdiction of the nature of the incident and request the following:
      • a.a notification be made to the person listed by the member as the emergency contact;
      • b.the notification be made by the unit or person that would normally make the notification for their department;
      • c.the notified person contacts the member of the Special Activities Section assigned.
    • 3.be available on a twenty-four hour basis to provide assistance to the family of the seriously injured or deceased member.
    • 4.if the member is deceased, arrange to obtain any Department-issued property from the deceased member’s family.
  • H.Unit commanding officers will designate a supervisor who will witness the collection and accounting of the property of a deceased member.
    • 1.The deceased member's property will be secured until released to the member’s family or designee and is subject to the following restrictions:
      • a.Department-owned property, if assigned to the unit, will be retained in the unit.
      • b.Department-owned property assigned to the deceased member will be forwarded to the Human Resources Division.
      • c.Personally owned firearms will not be released to family members without approval of a sworn member of exempt rank, as outlined in the Department directive entitled "Firearms Taken Into Custody or Turned In."
    • 2.The personally owned vehicle of the deceased member will be secured and arrangements will be made with the deceased member's family or designee for the return of the member's vehicle.
      NOTE:
      If a deceased member is assigned a Department-owned vehicle, the unit that the vehicle is assigned to will be responsible for retrieving the vehicle without unnecessary delay.
(Items indicated by italics/double underline were added or revised.)
Garry F. McCarthy
Superintendent of Police
14-095 PMD
PHONE BOOK:
1.
Crime Prevention Information Center (CPIC)
5-6300/pax 6191
24 Hours