Chicago Police DepartmentSpecial Order S05-06
Safe School Information Package
Issue Date:30 July 2019Effective Date:30 July 2019
Rescinds:S05-06-01
Index Category:Extraordinary Responses
I.Purpose
This directive designates the responsibilities for:
  • A.obtaining Emergency Management Plan certification for all primary and secondary schools, both public and private.
  • B.completing the Safe School Plan Information Sheet (CPD-11.720).
  • C.developing, updating, distributing, and storing the Safe School Information Packages .
II.Emergency Management Plan Compliance
  • A.District commanders will, by 1 October of each year, ensure:
    • 1.district community policing office personnel:
      • a.have verified that each school in their respective district has a Safe School Information Record in the CLEAR Facility Information Management System (FIMS);
      • b.have reviewed the shaded portion on page 2 of the Safe School Plan Information Sheet and verify it contains accurate information regarding staging, command, triage, and media briefing areas; and
      • c.have entered any updated information found in shaded portion page 2 of the Safe School Plan Information Sheet has been entered in the FIMS following the instructions provided in the Schools Survey Data Instructions.
  • B.Community policing office personnel unable to verify that a particular school in their respective district has a Safe School Information Record will:
    • 1.notify the Chicago Public Schools (CPS) Safety and Security at (773) 553-3030 for a CPS facility and notify the school adminstration of the non-compliance.
    • 2.notify the Office of Catholic Schools at (312) 534-5200 for an Archdiocese of Chicago facility, notify the school adminstration of the non-compliance, and provide the school with a Chicago Public/Private Partnership (CP3) brochure.
    • 3.notify the school adminstration of the non-compliance, and provide the school with a Chicago Public/Private Partnership (CP3) brochure for all other primary and secondary schools.
III.Safe School Information Packages
  • A.District commanders will ensure that all 2nd watch beat officers complete a Safe School Plan Information Sheet for each school on their respective beats that does not have a Safe School Information Record in FIMS or access to FIMS.
    • 1.The forms will be completed annually, by 1 October of each year.
    • 2.Beat officers will meet with an administrator from each school and accurately complete the form including the shaded portion on page 2 of the Safe School Plan Information Sheet identifying the staging, command, triage, and media briefing areas.
    • 3.In addition, the following supporting documentation will be obtained from the school administrator or other resources:
      • a.An 8" x 11" floor plan for each floor of each building on the school campus.
      • b.A copy of the school's fire drill and evacuation plans.
      • c.A map of the immediate surrounding area identifying campus buildings.
        NOTE:
        All primary and secondary schools, public and private, in the City of Chicago are required to provide the above-listed information to the Department. For all other schools (e.g., colleges, universities), Department members will request the above information and, if possible, obtain the remaining information from available resources.
    • 4.The package, including the Safe School Plan Information Sheet and all supporting documentation, will be submitted by the completing member to an immediate supervisor for review and approval.
  • B.Approving supervisors will:
    • a.ensure that the Safe School Plan Information Sheet is complete including the shaded portion on page 2 of the Safe School Plan Information Sheet identifying the staging, command, triage, and media briefing areas.
    • b.ensure the package contains the appropriate supporting documentation.
    • c.indicate approval by signing the lower-right corner of the form and inserting their star number and the date approved in the appropriate section.
    • d.submit the approved package to the district community policing office.
  • C.District School Liaison Sergeant will ensure:
    • 1.that there is a completed package for each school within the district and that the packages are distributed as follows:
      • a.The original packages will be kept in a designated location determined by the District Commander that will allow twenty-four hour access.
      • b.Copies of the packages will be kept in the district community policing office.
    • 2.the information contained in the Safe School Information Packages is entered and uploaded into the FIMS.
    • 3.the incident command post , mobilization area , EMS triage area , media briefing area , and family briefing area information entered in the shaded portion on page 2 of the Safe School Plan Information Sheet is satisfactory and indicate approval by signing and inserting his or her star number and the date approved in the lower-right corner of the shaded portion, by 1 November of each year.
  • D.The on-duty station supervisor in the district of occurrence, upon notification of a confirmed active threat incident at a school, will obtain a copy of the appropriate Safe School Information Package and follow the procedures outlined in the Department directive entitled "Active Threat Incident Plan."
(Items indicated by italic/double underline were added or revised)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
17-146 RCL
GLOSSARY TERMS:
1. -
A form that provides personnel responding to a School Violent Incident with pertinent information about a school. This information includes, but is not limited to, the principal/school administrator's name and phone number, the location of utility shut-off valves, school/campus security on-site location and contact information, and all of the specified pre-designated areas.
2. -
A package that contains information on a particular school including, but not limited to, the Safe School Plan Information Sheet, floor plans for the school buildings, and a map of the surrounding area.
3. -
An electronic record entered in the Department CLEAR Facility Information Management System (FIMS). The Safe School Information Record indicates that the school has completed the Safe School Information Package.
4. -
  • A.(SWAT Incident/Critical Incident/Active Threat Incident) A secure position within the outer perimeter where the Department's Mobile Command Van responds and the incident commander directs operations.
  • B.(Hazardous Material Incident [Haz-Mat]) A secure position outside the restricted area from which the highest ranking on-scene Department member directs police operations, generally adjacent to the Chicago Fire Department (CFD) Command Van. The Street Deputy or above may authorize the use of the Department's Mobile Command Van when deemed appropriate and available.
5. -
  • A.(SWAT/Critical Incidents) A secure location where all responding units will report for briefing, assignment, and equipment and a location designated for use as a stand-by location for personnel not actually committed to responsibilities at the incident. The manager , whose primary function is to provide intelligence and direction to responding units, is designated by the incident commander.
  • B.(Hazardous Material Incident (Haz-Mat)) A location designated for use as a stand-by location for personnel not actually committed to responsibilities at the incident.
6. -
A secure position where the Chicago Fire Department will establish a triage area and/or where persons leaving the decontamination area are medically evaluated by emergency medical services personnel.
7. -
An area designated for the media to assemble and receive information concerning the incident.
8. -
A secure position outside the inner perimeter for the briefing of victims' family members by Department personnel.