Chicago Police DepartmentSpecial Order S05-07
Emergency Action Plans for Department Facilities
Issue Date:12 November 2015Effective Date:12 November 2015
Rescinds:13 November 2001 version; G05-07
Index Category:Extraordinary Responses
I.Purpose
This directive:
  • A.designates responsibilities for developing, updating, and providing appropriate training for Emergency Action Plans (EAP) for Department facilities.
  • B.continues the EAP for all Department facilities.
  • C.provides general procedures for all Department members to follow during an emergency occurring at a Department facility.
  • D.provides a link to an EAP template.
  • E.provides a link to all Department facility evacuation plans in the Department Directives System.
    NOTE:
    The links for Department facility evacuation plans are only available from a networked Department computer which has access to the Department Intranet.
  • F.satisfies CALEA Law Enforcement Standard Chapter 72.
II.Policy
  • A.All Department members have a responsibility to maintain a safe and productive work environment. When a member becomes aware of an immediate safety threat, it is imperative that the situation be handled in a safe and efficient manner. It is incumbent on all Department members to be aware of the established safety and evacuation procedures in the event an emergency arises.
  • B.During an emergency at a Department facility, sworn members will take all appropriate law-enforcement actions necessary when possible and consistent with other Department directives.
III.Emergency Action Plans
  • A.An emergency action plan provides site-specific procedures to be followed if a fire, bomb threat, explosion, medical emergency, elevator entrapment, power failure, or other similar incident occurs in a Department facility.
  • B.Emergency action plans will be available to all Department members through the Department Intranet and linked from the addenda of this directive.
  • C.All Department facilities will post emergency exit signs directing the evacuation of persons to hazard-free areas.
  • D.To ensure that all contingencies are systematically addressed, a Department Emergency Action Plan Template is available and will be used when creating a plan.
  • E.Emergency action plans will be reviewed and updated to meet the needs of specific Department facilities when needed or at least every four years. Once a plan is created or updated, it will be electronically sent to RandD@chicagopolice.org.
  • F.Emergency action plans will generally contain the following information:
    • 1.Designation of authority to implement and supervise an evacuation of a Department facility.
    • 2.Immediate actions to be taken in an emergency.
    • 3.A description of the fire-suppression system and other relevant mechanical systems of the facility.
    • 4.Procedures to be followed if a partial or full evacuation of the facility is initiated.
    • 5.Designation of a primary and secondary evacuation command-post site.
    • 6.Designation of traffic-control sites to be manned in the event of an evacuation.
      • a.The district sector sergeant responsible for the beat in which the Department facility is located will ensure all designated traffic-control sites are properly manned and operating efficiently. In the absence of the sector sergeant, OEMC will assign a field sergeant and notify the station supervisor.
      • b.The designated sergeant will ensure that access is maintained for emergency responders to provide first aid or to transport those needing hospitalized medical care to the hospital.
  • G.Evacuation of Detention Facilities
    • 1.All detention facilities will designate a primary and secondary prisoner evacuation site and primary and secondary evacuation routes.
    • 2.District detention facilities will relocate arrestees to the appropriate area center.
    • 3.Area centers will relocate arrestees to the Central Detention Section.
    • 4.The Central Detention Section will relocate arrestees to the area centers as needed.
    • 5.The station supervisor assigned to the evacuating detention facility will notify the receiving detention facility of the prisoner evacuation and the number of prisoners being evacuated. If the Central Detention Section is evacuating, the commanding officer of the Central Detention Section will make this notification.
    • 6.All lockup personnel assigned to the evacuating detention facility will report to the commanding officer of the receiving detention facility and remain until relieved.
    • 7.All transport personnel will remain with their prisoners until secured at the receiving detention facility.
IV.Authority
Authority to implement and terminate a building evacuation under an emergency evacuation plan for a Department facility rests with the following members and those members of higher rank in their immediate chain of command:
  • A.The First Deputy Superintendent has authority to order an evacuation of Central Police Headquarters. In the absence of the First Deputy Superintendent, the following succession of authority applies:
    • 1.Chief, Bureau of Support Services.
    • 2.Chief, Crime Control Strategies, via the Crime Prevention and Information Center.
  • B.The Commander, Narcotics Division, has authority to order an evacuation of the Homan Square Combined Police Complex. In the absence of the commander, the on-site highest ranking member of the Bureau of Organized Crime assumes authority.
  • C.The appropriate area deputy chief, Bureau of Patrol, has authority to evacuate an area center or the South Loop Complex. In the absence of the area deputy chief, Bureau of Patrol, the following succession of authority applies within the district sharing the facility:
    • 1.the district commander;
    • 2.the district executive officer;
    • 3.the watch operations lieutenant;
    • 4.the district station supervisor.
      NOTE:
      The Commanding Officer, Central Detention Section, in consultation with the Commander, 1st District, has authority to order an evacuation limited to the Central Detention Section facility.
  • D.District commanders have authority to order an evacuation of their respective district facilities. In the absence of the district commander, the following succession of authority applies:
    • 1.the district executive officer;
    • 2.the watch operations lieutenant;
    • 3.the station supervisor.
  • E.For other facilities not specifically listed in this directive, the authority to order an evacuation rests with the highest-ranking on-duty Department member at the facility.
V.Responsibilities
  • A.The development, updating, and management of the EAP are the responsibility of the highest-ranking exempt member who has the primary responsibility for each Department facility. In a shared facility, the exempt member developing the plan will consult with the other exempt members assigned to the facility.
    NOTE:
    The highest-ranking exempt member who has the primary responsibility for each Department facility will ensure that the most current EAP is forwarded to the Research and Development Division.
  • B.The First Deputy Superintendent is responsible for:
    • 1.developing and maintaining an emergency evacuation plan for the Public Safety Headquarters Building.
    • 2.coordinating planning and respective roles in an emergency with the Chicago Fire Department, also located in the Public Safety Headquarters Building.
    • 3.ensuring that updated emergency evacuation plans are maintained for all Department facilities.
  • A.Exempt members, unit commanding officers, and supervisors will ensure compliance with the EAP pertaining to their facility with respect to both preparedness for emergency situations and implementation of the plan during an emergency.
  • B.To ensure access to Department facilities for emergency vehicles and responders, exempt members responsible for Department facilities will evaluate and implement parking restrictions to be enforced at all times at the front entrance of each Department facility. All Department supervisory personnel will be responsible for enforcing the parking restrictions.
VI.Drills and Training
  • A.Evacuation drills are the responsibility of the exempt member who has primary responsibility for each Department facility. In a shared Department facility, the exempt member ordering a drill will consult with any other exempt members of equal or higher rank assigned to the facility.
  • B.The Inspections Division will:
    • 1.schedule and monitor additional drills at each Department facility, for the purposes of evaluation, according to the following schedule:
      • a.even-numbered years:
        • (1)even-numbered districts
        • (2)Homan Square Combined Police facility
        • (3)Education and Training Division facility
        • (4)Equipment and Supply Section facility
        • (5)Evidence and Recovered Property Section Bulk Storage facility
      • b.odd-numbered years:
        • (1)odd-numbered districts
        • (2)Public Safety Headquarters
        • (3)South Loop Police Complex
        • (4)Canine Training facility
        • (5)Marine Unit facility
        • (6)Mounted Unit facility
        • (7)Airport North facility
        • (8)Alternate Response Section
        • (9)any other Department facility not listed.
    • 2.complete a report to the inspected facility's responsible Bureau Chief summarizing the results of each evaluation drill performed.
  • C.Unit commanding officers will ensure that EAP roll-call training is conducted on a monthly basis on all watches and that all members remain familiar with the plan.
  • D.Mock arrestees will be used when conducting evacuation drills at detention facilities. Actual arrestees will be transported to an alternate detention facility prior to the drill.
  • E.Department facilities may be drilled in whole or by section. However, all sections must undergo an evaluation drill consistent with Item VI-B-1 of this directive.
Authenticated by: KC
Garry F. McCarthy
Superintendent of Police
10-069 SB
ADDENDA:
1.S05-07-01 - Emergency Action Plans