Chicago Police DepartmentSpecial Order S08-02
Court Attendance and Responsibilities
Issue Date:09 July 2014Effective Date:09 July 2014
Rescinds:07 June 2002 version
Index Category:Professionalism
I.Purpose
This directive:
  • A.describes the court appearance responsibilities of Department members.
  • B.continues the Automated Court Notification Program.
Department members will refer to the General Order titled "Court Attendance and Responsibilities" for responsibilities and the introduction to the Court Notification Program.
II.Court Notification Process
  • A.Arresting officers will be notified of all scheduled court appearances via the Automated Court Notification Program in units participating in the program. Subpoenas and other notifications received by telephone, facsimile, or mail will be entered into the Automated Court Notification System by the appropriate unit personnel designated by the unit commanding officer for all appearances in court, administrative hearings, pretrial conferences, and other judicial-related matters.
  • B.Officers appearing in court who receive information that a case has been continued or transferred will retain appearance responsibility. Additional notifications are required for each subsequent scheduled appearance. In those instances where there is insufficient time to generate an automated notification as outlined in Item II-A of this directive, officers will immediately notify the station supervisor/designated unit supervisor to obtain approval to appear.
  • C.When required to make a notification, court section personnel will enter the court-appearance data into the Automated Court Notification Program. Where the Automated Court Notification Program is not available, a Court Section Report to Commanding Officer form (CPD-21.602) will be completed according to the instructions printed on the form.
  • D.Court notifications will be made in the following manner:
    • 1.In units using the Automated Court Notification Program, unit supervisors will notify officers of scheduled court date(s) and will sign, date, and enter their star numbers on the "Daily Court Notification Report" to indicate that the notification has been made. The daily printouts will only contain the names of those officers for whom a court notification has been received and the officer has not been previously notified or otherwise been excused for that court appearance. The printout will be returned to the unit commanding officer's office every day (except weekends and holidays) for update into the automated system. Printouts from weekends and holidays will be returned to the unit commanding officer's office on the next regular scheduled work day.
    • 2.Station supervisors/designated unit supervisors will ensure that court notifications are given to members in a timely manner. When unable to notify an officer, the station supervisor/designated unit supervisor will ensure that the appropriate court or the Department of Administrative Hearings is informed that the officer was not notified and determine if another arresting officer may appear instead.
    • 3.In units not using the Automated Court Notification Program, notifications will continue to be processed and posted in the Court Notification Book or, in the absence of a Court Notification Book, the Commanding Officer's Book.
Items indicated by italic/double underline were added or revised.
Garry F. McCarthy
Superintendent of Police
12-035 RDR
ADDENDA:
1.S08-02-01 - Subpoenas Issued by Juvenile Court
2.S08-02-02 - Court Section Program