Chicago Police DepartmentEmployee Resource E02-06
Unused Baby Furlough Days and Personal Days
Issue Date:31 October 2012Effective Date:31 October 2012
Rescinds:08 December 2009 Version
Index Category:Payroll and Timekeeping
I.Purpose
This directive informs unit timekeepers of procedures for reporting to the Finance Division the number of unused current calendar year Baby Furlough days (BFD) and Personal "P" Days granted to sworn members.
II.Unused Baby Furlough Days (BFD) and Personal "P" Days
  • A.Sworn members who elected not to use or were denied use of any of the current calendar year BFDs or “P” days may:
    • 1.carry over days according to their respective Collective Bargaining Agreement.
      • a.Members below the rank of Sergeant may carry over a maximum of four (4) current calendar year BFDs and a maximum of four (4) current calendar year “P” days to be used as days off in the following calendar year.
      • b.Members of the rank of Lieutenant or Sergeant may carry over a maximum of four (4) current calendar year BFDs and a maximum of six (6) current calendar year “P” days to be used as days off in the following calendar year.
      • c.Members of the rank of Captain may carry over a maximum of six (6) current calendar year BFDs and a maximum of four (4) current calendar year “P” days to be used as days off in the following calendar year.
    • 2.be paid for the current calendar year BFDs and the current calendar year “P” days not used in the current calendar year or carried over to the following calendar year.
  • B.Any unused previous calendar year BFDs and previous calendar year “P” days that were carried forward to the current calendar year were to be used during the current calendar year. Unused previous calendar year BFDs and previous calendar year “P” days cannot be elected for payment in the following calendar year or be carried over to be used as days off during the following calendar year (e.g., 2011 BFDs or “P” days cannot be carried over to or elected for payment in 2013).
  • C.For the current calendar year, nonprobationary sworn members of the Department (excluding exempt rank) were authorized the following number of BFDs:
    • 1.All members who are the rank of captain receive six BFDs.
    • 2.All members who are the rank of lieutenant or sergeant receive four BFDs.
    • 3.Members below the rank of sergeant
      Number of Baby Furlough Days Years of Service
      6 days15 years or more
      5 days10-14 years
      4 days5-9 years
      3 days1-4 years
      0 daysless than 1 year
III.Procedures
  • A.Each unit will receive one copy of a computer printout of all sworn members assigned to or detailed into the unit who are eligible for payment of unused BFDs and “P” days. The column entitled “HOURS AUTHORIZED” indicates the total number of BFDs (expressed as eight hours per day) to which members are authorized for the current calendar year based upon their rank and years of service.
  • B.Unit timekeepers will record the following information for each member listed on the computer printout:
    • 1.Number of the current calendar year BFDs (expressed as eight hours per day) used in the column entitled “BFD HOURS USED.”
    • 2.Number of the current calendar year BFDs (expressed as eight hours per day) carried over to the following calendar year to be used as days off in the column entitled “BFD HOURS CARRIED.”
    • 3.Number of the current calendar year BFDs (expressed as eight hours per day) for which payment is requested in the column entitled “BFD HOURS FOR PAY.”
    • 4.Number of the current calendar year “P” days, (expressed as eight hours per day) carried over to the following calendar year to be used as days off in the column entitled “PERSONAL HOURS CARRIED.”
    • 5.Number of the current calendar year “P” days, (expressed as eight hours per day) for which payment is requested in the column entitled “PERSONAL HOURS FOR PAY.”
      NOTE:
      A “P” day for which payment is requested must be expressed as an eight (8) hour day regardless of the member’s tour of duty. Therefore, members working six (6), eight and a half (8.5), ten (10), or twelve (12) hour tours will receive the same compensation as officers working the normal eight (8) hour tour.
    • 6.Total number of hours requested for pay is calculated by adding the total number of hours of BFDs and “P” days for which payment is requested in the column entitled “TOTAL HOURS FOR PAY.”
    • 7.Total is calculated by adding the total hours for each column at the bottom of each page.
  • C.The hours entered in the columns entitled “BFD HOURS USED,” “BFD HOURS CARRIED,” and “BFD HOURS PAY” when added together must equal the “HOURS AUTHORIZED” preprinted on the listing.
  • D.The hours entered in the columns entitled “BFD HOURS FOR PAY” and “PERSONAL HOURS FOR PAY” when added together must equal the “TOTAL HOURS FOR PAY.”
  • E.If the name of an eligible member assigned or detailed into the unit is not included on the computer printout, the timekeeper will enter the name of that member and other appropriate information on the printout. If the name of an eligible member who is detailed out of the unit appears on the computer printout, the timekeeper will enter the unit of detail in the column entitled “DETAILED STATUS.” For members detailed out of the unit, information regarding BFDs or “P” days will not be recorded on the computer printout.
  • F.If a member is retiring or resigning after 01 January of the following calendar year and prior to 01 March of the following calendar year, the timekeeper will indicate the expected retirement date and note “Retirement Buyout” on the computer printout. All BFDs and “P” days will be included in the retirement buyout.
  • G.Members electing payment for unused current calendar year BFDs and “P” days will sign their name above their printed name on the computer printout acknowledging the amount of time elected for payment.
  • H.Unit commanding officers will sign the computer printout and return it to the Finance Division no later than the last Friday in January of the following calendar year. A photocopy of the computer printout will be retained in the unit files for an additional ninety days.
(Items indicated by italics/double underline have been added or revised)
Garry F. McCarthy
Superintendent of Police
12-110 RWN