Chicago Police DepartmentUniform and Property U01-02
Lost Stars, Shields, and Badges
Issue Date:16 October 1998Effective Date:17 October 1998
Rescinds:G98-09
Index Category:Department Equipment
I.Purpose
This directive provides Department members with procedures relative to the loss of a member's star, shield, or badge.
II.General Information
  • A.The Human Resources Division is responsible for administering the star, shield, and badge system of the Chicago Police Department.
  • B.Each member is responsible for the care and maintenance of a Department issued star, shield, or badge.
III.Use of the Department Equipment Transaction Receipt
  • A.The unit commander / commanding officer will ensure that the Equipment Transaction Receipt is completed whenever Department equipment is issued or returned.
  • B.The completed Equipment Transaction Receipt will be distributed as follows:
    • 1.White (original) with the member’s star, shield, or badge, to the Human Resources Division.
    • 2.Pink (copy) to be retained by the member’s unit.
    • 3.Goldenrod (copy) to be given to the member issued or returning property.
  • C.The unit commander / commanding officer will ensure that the Equipment Transaction Receipt and returned property are forwarded to the Administration Section, Human Resources Division along with an approved copy of the appropriate case report, if applicable, within three business days.
IV.Loss Reporting Procedure
  • A.A sworn member incurring the loss of a star or shield while on duty will:
    • 1.notify his immediate supervisor.
    • 2.report to the desk sergeant in the district of occurrence.
    • 3.notify the watch commander who will assign a desk officer to:
      • a.prepare the appropriate case report and obtain a Records Division (RD) number.
      • b.indicate that, in addition to normal processing, copies are required for the Records Inquiry Section, Property File Unit, the Human Resources Division, and the Operations Command.
      • c.prepare a Facsimile Message form (CPD-11.490), have it approved by the watch commander, and then fax it to the Administrative Message Facsimile Network (AMFN) Center for Department-wide transmission.
      • d.ensure that the member who incurred the loss receives an extra copy of the case report with the watch commander’s signature and AMFN number in the narrative of the case report.
  • B.When the loss of a star, badge, or shield is incurred by a sworn member while off duty, or by a civilian Department member on or off duty, the member will proceed to the district police station in which the loss occurred to report the incident. The member will follow the procedures outlined in Item IV-A-3 of this order.
  • C.When a member incurs the loss of his star, shield, or badge while on or off duty but outside the City of Chicago, the member will:
    • 1.report the loss to the police agency having jurisdiction and obtain a copy of that agency’s report.
    • 2.upon returning to Chicago, immediately report to the nearest district police station.
    • 3.follow the procedures outlined in Item IV-A-3 of this order.
    • 4.ensure that the assigned officer records on the appropriate case report any reference number used in the outside police agency’s report.
  • D.If the member is incapacitated, the on duty supervisor from the member’s unit, if available, or a supervisor from the district in which the loss is being reported, will ensure proper reporting of the loss and will forward a copy of the case report to the member’s unit commanding officer / watch commander. The member will secure a replacement star, shield, or badge upon his recovery.
V.Responsibilities
  • A.The sworn member’s unit commanding officer / watch commander will:
    • 1.sign the member’s copy of the case report in the narrative section.
    • 2.make a determination that the loss was either avoidable or unavoidable.
    • 3.submit a detailed report through channels to the Superintendent, if the loss was believed unavoidable. If the Superintendent deems the loss avoidable, follow the appropriate procedures enumerated in Item V-A-4 of this order.
    • 4.When the loss is considered avoidable, complete a Personnel Action Request form (CPD-11.612) indicating “Excused without pay-Disciplinary” and:
      • a.enter in the remarks section:
        • (1)for lost stars and shields, “Excused (number of days) without pay-lost star or shield.” Show date(s) member is to be excused.
        • (2)for first time lost shields, “Forfeit four (4) hours compensatory time.”
          NOTE:
          If the member has insufficient compensatory time available, a Personnel Action Request form will be prepared, indicating “Excused without pay-Disciplinary.” In the remarks section, enter “Lost Shield, accused has no time, four (4) hours pay to be deducted.”
      • b.distribute the form set as follows:
        • (1)pink original - Human Resources Division
        • (2)goldenrod copy - Internal Affairs Division
        • (3)green copy - Finance Division
        • (4)white copy - Unit of Origin
    • 5.ensure that the member’s unit timekeeper is informed of the date the member is to be excused without pay.
    • 6.if the investigation reveals any violation of Department Rules and Regulations, obtain a Complaint Register number and follow procedures outlined in the Department directive entitled “Complaint and Disciplinary Procedures.”
  • B.Unit timekeepers will enter “AN” on both the member’s Time and Attendance Record (CPD-11.602) and the City of Chicago Time Roll for the date(s) that the member is to be excused without pay.
  • C.When replacement stars are issued by the Operations Command, that office will forward to the Human Resources Division a listing of all replacement stars issued.
  • D.The Records Inquiry Section, Property Files Unit will:
    • 1.when notified of a loss, enter the lost/stolen star, shield or badge into the LEADS/NCIC system based on information in the Facsimile Message, including the RD number, badge number, name, and date of loss.
    • 2.provide the information on lost/stolen and recovered stars, shields and badges, to members upon request.
    • 3.verify the accuracy of this information on a monthly basis, utilizing the listing supplied by the Human Resources Division.
VI.Replacement Procedures
The member who incurred the loss will:
  • A.submit a copy of the case report with the RD number and AMFN number to his unit commanding officer or watch commander for review and signature.
  • B.deliver the signed copy of the case report to the Human Resources Division where the star, shield, or badge will be replaced. If a sworn member has lost only a numbered shield, he will return the star with the corresponding number to the Human Resources Division at that time. If the sworn member has lost only a star, and was issued a shield with a corresponding number, he will return the shield to the Human Resources Division at that time.
  • C.if sworn, and the Human Resources Division is closed, deliver the signed copy of the case report to Operations Command, where a replacement will be made. If the sworn member has lost only a star and was issued a shield with a corresponding number, he must return the shield at that time. If the sworn member has lost only a numbered shield, he will return the remainder of the set to Operations Command at that time.
  • D.if civilian, obtain a replacement at the Human Resources Division during normal business hours. Civilian members will submit a money order made payable to the “City of Chicago, Department of Revenue” in the amount of $12.00 to the Human Resources Division.
  • E.submit a report notifying his unit commanding officer of the new star or badge number. The unit commanding officer will ensure that the member’s new star or badge number is entered on the unit’s records.
VII.Penalty for Loss
  • A.A sworn bargaining member represented by the Fraternal Order of Police (FOP) or Police Benevolent Protective Association (PBPA) Unit 156, incurring the loss of a star for the first time will be excused without pay for one tour of duty (8 hours), except when the loss is considered unavoidable. The unit commanding officer of command staff rank may permit the member to substitute accrued compensatory time, the loss of a furlough day, baby furlough day, vacation day, or personal day as an alternative to being excused without pay.
  • B.A sworn bargaining member represented by the FOP losing a shield for the first time, except when the loss is considered unavoidable, will be subject to a maximum suspension of one-half day. This is to be implemented by reducing the member’s compensatory time by four hours or by placing him on actual one-half day suspension (4 hours) without pay if the officer does not have available compensatory time.
  • C.A maximum penalty of up to five days excused without pay may be imposed by the sworn member’s unit commander when a member has previously lost a star or shield, or when the investigation reveals the member’s loss resulted from gross negligence. The unit commander must contact the Human Resources Division and ascertain how many times the member has previously lost his star or shield before implementing the penalty. The unit commander of command staff rank may permit the member to substitute accrued compensatory time, the loss of furlough days, baby furlough days, vacation days, or personal days as an alternative to being excused without pay.
  • D.Penalties for the loss of a star or shield do not fall under the scope of the directive entitled “Complaint and Disciplinary Procedures” except when a rule violation is apparent and a Complaint Register number has been obtained.
  • E.If the member’s unit commanding officer / watch commander determines that the loss of a star or shield was unavoidable, a written report will be prepared and submitted through the command channel to the Superintendent. This report will detail the circumstances of the loss with the recommendation that the member not be penalized.
  • F.Penalties for the loss of a star for command staff members will be assessed by the Superintendent.
VIII.Recovery Procedures
  • A.A member who recovers a star, shield or badge, or who is assigned to report such a recovery will:
    • 1.contact the Property Files Unit via PAX to obtain the RD number of the original report and the original AMFN number.
    • 2.complete a Supplementary Report (CPD-11.411-A), indicating in the “Extra Copies Required” block, that one copy is to be sent to the Records Inquiry Section, Property Files Unit, and one copy to the Human Resources Division.
    • 3.inventory and process the recovered item in accordance with the directive entitled “Inventory System for Property Taken Into Custody” and record the inventory number on the report.
    • 4.send a Facsimile Message to the AMFN Center indicating the recovery. The Facsimile Message will include the RD number, star, shield, or badge number, the original AMFN number, and indicate if an arrest was made.
  • B.The Evidence and Recovered Property Section, after receiving a recovered star, shield, or badge, will notify and return the item to the Human Resources Division.
  • C.The Records Inquiry Section, Property Files Unit, upon notification of recovery of a star, shield, or badge, will forward the Facsimile Message to the Human Resources Division.
Terry G. Hillard
Superintendent of Police
97-054 JO (FRC)