Chicago Police DepartmentUniform and Property U01-02
Lost Stars, Shields, and Badges
Issue Date:07 January 2019Effective Date:07 January 2019
Rescinds:16 October 1998 Version
Index Category:Department Equipment
I.Purpose
This directive:
  • A.provides Department members with procedures relative to the loss of a member's star, shield, or badge.
  • B.introduces the use of the automated Personnel Action Request (PAR) relative to the loss of a member's star, shield or, badge.
II.General Information
  • A.The Human Resources Division is responsible for administering the star, shield, and badge system of the Chicago Police Department.
  • B.Each member is responsible for the care and maintenance of a Department-issued star, shield, or badge.
III.Use of the Department Equipment Transaction Receipt
  • A.The unit commander / commanding officer will ensure that the Equipment Transaction Receipt (CPD-62.141) is completed whenever Department equipment is issued or returned.
  • B.The completed Equipment Transaction Receipt will be distributed as follows:
    • 1.White (original) with the member’s star, shield, or badge to the Human Resources Division.
    • 2.Yellow (copy) to be given to the member issued or returning property.
    • 3.Pink (copy) to be retained by the member’s unit.
  • C.The unit commander / commanding officer will ensure that the Equipment Transaction Receipt and returned property are forwarded to the Employee Services and Assignment Section, Human Resources Division, along with an approved copy of the appropriate case report, if applicable, within three business days.
IV.Loss Reporting Procedure
  • A.A sworn member incurring the loss of a star or shield while on duty will:
    • 1.notify his or her immediate supervisor.
    • 2.report to the district station supervisor in the district of occurrence.
    • 3.notify the watch operations lieutenant who will assign a desk officer to:
      • a.prepare the appropriate case report and obtain a Records Division (RD) number.
      • b.indicate that, in addition to normal processing, copies of the case report will be forwarded to the Field Services Section, Records Division, and the Crime Prevention Information Center (CPIC).
      • c.ensure that an Administrative Message Center (AMC) message is generated for distribution to all Department units. The AMC number will be included in the narrative portion of the case report.
      • d.ensure that the member who incurred the loss receives a copy of the case report.
  • B.When the loss of a star, badge, or shield is incurred by a sworn member while off duty, or by a civilian Department member on or off duty, the member will proceed to the district police station in which the loss occurred to report the incident. The member will follow the procedures outlined in Item IV-A-3 of this order.
  • C.When a member incurs the loss of his or her star, shield, or badge while on or off duty, but outside the City of Chicago, the member will:
    • 1.report the loss to the police agency having jurisdiction and obtain a copy of that agency’s report.
    • 2.upon returning to Chicago, immediately report to the nearest district police station.
    • 3.follow the procedures outlined in Item IV-A-3 of this order.
    • 4.ensure that the assigned officer records on the appropriate case report any reference number used in the outside police agency’s report.
  • D.If the member is incapacitated, the on-duty supervisor from the member’s unit, if available, or a supervisor from the district in which the loss is being reported, will ensure proper reporting of the loss and will forward a copy of the case report to the member’s unit commanding officer / watch commander. The member will secure a replacement star, shield, or badge upon recovery.
V.Responsibilities
  • A.The sworn member’s unit commanding officer/watch operations lieutenant will:
    • 1.review the generated case report in the Automated Incident Reporting Application (AIRA).
    • 2.make a determination that the loss was either avoidable or unavoidable.
    • 3.submit a To-From-Subject report through the chain of command to the Superintendent if the loss was believed unavoidable. If the Superintendent or a designee deems the loss avoidable, follow the appropriate procedures enumerated in Item V-A-4 of this order.
    • 4.When the loss is considered avoidable, access CLEAR Applications to generate an automated Personnel Action Request (PAR) and select “Excused Without Pay—Disciplinary” from the available options and:
      • a.enter the effective date.
      • b.enter circumstances of incident.
      • c.enter in the remarks section:
        • (1)for lost stars and shields, “Excused (number of days) without pay—lost star or shield.” Show date(s) member is to be excused.
        • (2)for first time lost shields, “Forfeit four hours compensatory time.”
          NOTE:
          If the member has insufficient compensatory time available, the remarks section of the automated PAR will reflect “Lost Shield, accused has no time, four hours pay to be deducted.”
      • d.submit the automated PAR, which will be automatically forwarded to:
        • (1)Human Resources Division;
        • (2)Bureau of Internal Affairs Division;
        • (3)Finance Division;
        • (4)unit of origin.
    • 5.ensure that the member’s unit timekeeper is informed of the date the member is to be excused without pay.
    • 6.if the investigation reveals any violation of the Rules and Regulations of the Chicago Police Department, obtain a Complaint Register number and follow procedures outlined in the Department directive entitled “Complaint and Disciplinary Procedures.”
  • B.Unit timekeepers will enter “AN” on both the member’s Time and Attendance Record (CPD-11.602) and the City of Chicago Time Roll for the date(s) that the member is to be excused without pay.
  • C.When replacement stars are issued by the CPIC, that office will forward to the Human Resources Division a listing of all replacement stars issued.
  • D.The Field Services Section, Records Division, will:
    • 1.when notified of a loss, enter the lost or stolen star, shield, or badge into the LEADS/NCIC system based on information in the Administrative Message, including the RD number, star or badge number, name, and date of loss.
    • 2.provide the information on lost or stolen, and recovered stars, shields, and badges to members upon request.
    • 3.verify the accuracy of this information on a monthly basis, utilizing the listing supplied by the Human Resources Division.
VI.Replacement Procedures
The member who incurred the loss will:
  • A.submit the case report with the RD number and AMC number to his or her unit commanding officer or watch operations lieutenant for review and approval.
  • B.deliver a copy of the case report to the Human Resources Division where the star, shield, or badge will be replaced.
    • 1.If a sworn member has lost only a numbered shield, he or she will return the star with the corresponding number to the Human Resources Division at that time.
    • 2.If the sworn member has lost only a star and was issued a shield with a corresponding number, he or she will return the shield to the Human Resources Division at that time.
  • C.if sworn, and the Human Resources Division is closed, deliver a copy of the case report to CPIC, where a replacement will be made.
    • 1.If the sworn member has lost only a star and was issued a shield with a corresponding number, he or she must return the shield at that time.
    • 2.If the sworn member has lost only a numbered shield, he or she will return the remainder of the set to CPIC at that time.
  • D.if civilian, obtain a replacement at the Human Resources Division during normal business hours. Civilian members will submit a money order made payable to the “City of Chicago, Department of Revenue” in the amount of $15.00 to the Human Resources Division.
  • E.submit a To-From-Subject report notifying his or her unit commanding officer of the new star or badge number. The unit commanding officer will ensure that the member’s new star or badge number is entered on the unit’s records.
VII.Penalty for Loss
  • A.A sworn bargaining member represented by the Fraternal Order of Police (FOP) or Police Benevolent Protective Association (PBPA) Unit 156 incurring the loss of a star for the first time will be excused without pay for one tour of duty (eight hours), except when the loss is considered unavoidable. The unit commanding officer of command staff rank may permit the member to substitute accrued compensatory time, the loss of a furlough day, baby furlough day, vacation day, or personal day as an alternative to being excused without pay.
  • B.A sworn bargaining member represented by the FOP losing a shield for the first time, except when the loss is considered unavoidable, will be subject to a maximum suspension of one-half day. This is to be implemented by reducing the member’s compensatory time by four hours or by placing him or her on actual one half-day suspension (four hours) without pay if the officer does not have available compensatory time.
  • C.A maximum penalty of up to five days excused without pay may be imposed by the sworn member's unit commander when a member has previously lost a star or shield, or when the investigation reveals the member’s loss resulted from gross negligence. The unit commander must contact the Human Resources Division and ascertain how many times the member has previously lost his or her star or shield before implementing the penalty. The unit commander of command staff rank may permit the member to substitute accrued compensatory time, the loss of furlough days, baby furlough days, vacation days, or personal days as an alternative to being excused without pay.
  • D.Penalties for the loss of a star or shield do not fall under the scope of the directive entitled “Complaint and Disciplinary Procedures” except when a rule violation is apparent and a Complaint Register number has been obtained.
  • E.If the member’s unit commanding officer / watch operations lieutenant determines that the loss of a star or shield was unavoidable, a To-From-Subject report will be prepared and submitted through the chain of command to the Superintendent. This report will detail the circumstances of the loss with the recommendation that the member not be penalized.
  • F.Penalties for the loss of a star for command staff members will be assessed by the Superintendent.
VIII.Recovery Procedures
  • A.A member who recovers a star, shield, or badge or who is assigned to report such a recovery will:
    • 1.contact the Field Services Section, Records Division, via PAX to obtain the RD number of the original report and the original AMC number.
    • 2.complete a Supplementary Report (CPD-11.411-A), indicating in the “Extra Copies Required” field that one copy is to be sent to the Field Services Section, Records Division, and one copy to the Human Resources Division.
    • 3.inventory and process the recovered item in accordance with the directive entitled “Inventory System for Property Taken Into Custody” and record the inventory number on the report.
    • 4.generate an AMC indicating the recovery. The AMC will include the RD number, star, shield, or badge number, the original AMC number, and indicate if an arrest was made.
  • B.The Evidence and Recovered Property Section, after receiving a recovered star, shield, or badge, will notify and return the item to the Human Resources Division.
  • C.The Field Services Section, Records Division, upon notification of recovery of a star, shield, or badge will forward the AMC to the Human Resources Division.
Eddie T. Johnson
Superintendent of Police
T17-161 EW