Chicago Police DepartmentUniform and Property U01-03
Purchasing Procedures
Issue Date:09 December 1987Effective Date:10 December 1987
Rescinds:S87-19
Index Category:Department Equipment
I.Purpose
The purpose of this directive is to inform Department members that the City of Chicago has implemented a purchasing system which imposes certain restrictions affecting the purchase of goods or services by all City Departments.
II.Procedures
  • A.Unit commanding officers must submit a Request for Purchase Requisition (RFPR) (CPD-61.220) to the Finance Division before obtaining any goods or services not covered by an existing contract or purchase order.
    • 1.This procedure will be followed even though the unit attempting to purchase goods or services has budgeted funds available in the appropriate account.
    • 2.Failure to submit a RFPR prior to obtaining goods or services not covered by an existing contract or purchase order may result in requiring the affected unit to return the items purchased to the vendor or the non-payment of vendor invoices for services rendered.
  • B.The Finance Division is the Departments liaison with the Department of Purchases, Contracts and Supplies and will provide instructions to units seeking to purchase items or service:
    • 1.not covered by an existing contract or purchase order, or
    • 2.when the Department of Purchases, Contracts and Supplies has determined the situation to be an emergency.
  • C.The Finance Division will process the RFPR and forward a notification to the requesting unit. The notification will be attached to the unit copy of the RFPR.
LeRoy Martin
Superintendent of Police
119 WBC (MP)