Chicago Police DepartmentUniform and Property U05-01
Unit Inspection and Audits
Issue Date:30 November 2017Effective Date:30 November 2017
Rescinds:Version dated 24 April 2003
Index Category:Accountability
I.Purpose
This directive:
  • A.outlines Department policy for conducting and responding to inspections and unit audits;
  • B.continues procedures for Department inspections and designates personnel for conducting Department inspections;
  • C.continues procedures for inspections by outside agencies;
  • D.introduces the BTS Action Request (CPD-60.107) used by the Bureau of Technical Services; and
  • E.satisfies CALEA Law Enforcement Standards Chapter 53.
II.Policy
To ensure the highest level of police service, Department command and supervisory personnel will conduct inspections of personnel, facilities, and equipment in their areas of responsibility as often as may be necessary. These inspections will be conducted to both verify compliance with Department policy and identify procedural deficiencies and irregularities.
III.Nature of Inspections
  • A.As designated by this directive, Department supervisory and command personnel will:
    • 1.within their area of responsibility, conduct inspections of personnel, vehicles, materials, unit operational procedures, records, and reporting practices;
    • 2.ensure the appropriate maintenance of Department vehicles, facilities, and equipment;
    • 3.ensure that operational procedures, records, and reporting practices are in compliance with the established Departmental policies and procedures;
    • 4.ensure that corrective action is taken whenever irregularities are discovered; and
    • 5.report the results of their inspections to the next level of command.
  • B.Exempt command personnel of units that operate on more than one watch per day will personally devote a minimum of ten hours each police period to the inspection and related duties as listed in Item III-A of this directive.
    NOTE:
    Other commanding officers and supervisory personnel will conduct inspections and perform the related duties listed in Item III-A of this directive during their assigned duty hours.
IV.Inspection Responsibilities
  • A.Unit commanding officers will:
    • 1.conduct at least one inspection each month of their facilities and equipment;
    • 2.prepare and forward a BTS Action Report, through the chain of command, to the appropriate bureau chief if an item is in need of repair or replacement.
    • 3.on a quarterly basis, review all completed Unit Inspection Reports (CPD-11.458), BTS Action Reports, and conduct a follow-up investigation to evaluate compliance. The results will be forwarded to the appropriate bureau chief in a To-From-Subject Report.
      NOTE:
      Units within the Office of the Superintendent will forward any reports to the Chief, Bureau of Technical Services.
  • B.Exempt command personnel will:
    • 1.review the BTS Action Report;
    • 2.initial and date approved reports in the appropriate space provided on the BTS Action Report; and
    • 3.forward the report to the next command level.
  • C.Bureau Chiefs
    • 1.Bureau Chiefs (other than the Chief, Bureau of Technical Services) will:
      • a.review BTS Action Reports for those units under their respective command or responsibility;
      • b.initial and date approved reports in the appropriate space provided on the BTS Action Report; and
      • c.forward the reports to the Chief, Bureau of Technical Services.
    • 2.The Chief, Bureau of Technical Services, will:
      • a.review BTS Action Reports for units within the Bureau of Technical Services;
      • b.initial and date approved reports in the appropriate space provided on the BTS Action Report; and
      • c.forward all reports either personally approved or approved by the appropriate bureau chief to the Department of General Services for implementation of the necessary corrective action.
  • D.Inspections Division Responsibilities
    • 1.The Inspections Division will:
      • a.conduct field inspections on behalf of the Superintendent;
        NOTE:
        These inspections will be conducted to both verify compliance with Department policy and identify procedural deficiencies and irregularities.
      • b.record unit-level deficiencies and irregularities on the Inspection Report;
      • c.conduct facility audits, timekeeping audits, and special audits on behalf of the Superintendent;
      • d.compile and maintain all unit responses to Inspection Reports, facility audits, timekeeping audits, and special audits; and
      • e.perform follow-up inspections as needed to ensure that deficiencies and irregularities are corrected.
    • 2.Unit commanding officers will:
      • a.within 21 days of receiving an Inspection Report for deficiencies and irregularities, determine what action will be taken (e.g., training, counseling);
      • b.when necessary, request an extension to respond to an Inspection Report;
      • c.submit the original Inspection Report with necessary documentation through the appropriate chain of command; and
      • d.forward a copy of the completed Inspection Report directly to the Inspections Division email account to 126Notifications@chicagopolice.org.
V.Inspections by Outside Agencies
  • A.Safety inspectors from the Illinois Department of Labor (IDOL) have the statutory right to enter and inspect a Department facility without making prior arrangements.
    • 1.When a representative from IDOL requests to inspect a Department facility, the unit commanding officer or district station supervisor/watch operations lieutenant will ensure that:
      • a.the representative is allowed immediate access to the Department facility without delay;
      • b.a supervisor accompanies the inspector as a witness during the inspection; and
      • c.a telephone notification is made to the exempt member from the unit being inspected. If the exempt member is not present, the district station supervisor/watch operations lieutenant will contact the:
        • 1.  Crime Prevention and Information Center ; and
    • 2.The exempt command member will:
      • a.if IDOL notes an infraction regarding the facility, document the infraction on a Unit Inspection Report; and
      • b.forward the report through the chain of command to the appropriate bureau chief.
  • B.The Illinois Department of Corrections (IDOC) may conduct inspections of any adult lock-up facility for compliance with the standards established by the Department of Corrections.
    • 1.When a representative from the IDOC requests to inspect an adult lock-up facility, with or without notification, the unit commanding officer or district station supervisor/watch operations lieutenant will ensure that:
      • a.a supervisor accompanies the inspector as a witness during the inspection; and
      • b.a telephone notification is made to the exempt member from the unit being inspected. If the exempt member is not present, the district station supervisor/watch operations lieutenant will contact the:
        • 1.  Crime Prevention and Information Center ; and
    • 2.The exempt command member will:
      • a.document any IDOC infraction regarding the facility on a Unit Inspection Report; and
      • b.forward the report through the chain of command to the appropriate bureau chief.
(Items indicated by Italic/double underline were added or revised)
Eddie T. Johnson
Superintendent of Police
17-076 JAB/DK
PHONE BOOK:
1.
Crime Prevention Information Center (CPIC)
5-6300/pax 6191
24 Hours
2.
Crime Prevention Information Center (CPIC)
5-6300/pax 6191
24 Hours