Chicago Police DepartmentSpecial Order S11-02
Field Training and Evaluation Program
Issue Date:05 June 2018Effective Date:05 June 2018
Rescinds:21 March 2017 Version
Index Category:Training
I.Purpose
This directive:
  • A.delineates the Field Training and Evaluation Program.
  • B.shifts responsibility of Probationary Police Officer field training from the Education and Training Division to the Bureau of Patrol.
  • C.satisfies CALEA Law Enforcement Standard Chapter 33.
II.Objective
The primary objective of the Field Training and Evaluation Program (FTEP) is to ensure that all probationary police officers receive optimal field training, predicated upon staffing the Field Training Officer position with qualified officers, and to ensure through proper training and evaluation that only competent, motivated, and ethical individuals become Chicago police officers.
III.Definitions
For the purpose of this directive, the following definition applies:
Field-Qualified—in the FTO's experience, the probationary officer has progressed consistently in bridging the knowledge and skills learned in the academic phase and the practical application in the field to merit consideration to work with officers who are not FTOs. A field-qualified probationary police officer is still in probationary status and is not allowed to work alone in a 10-99 capacity.
IV.Related Forms
  • A.The following materials will continue to be used in conjunction with the program:
    • 1.Field Training and Evaluation Program Manual.
    • 2.Field Training and Evaluation Program Performance Checklist.
  • B.This directive introduces the Sergeant PPO Evaluation application located in the CLEAR system.
V.Related Reports
The following automated reports will be completed using the CLEAR system:
  • A.Daily Observation Report (DOR);
  • B.Cycle Summary Report (CSR);
  • C.Final Summary Report (FSR);
  • D.Remedial Summary Report (RSR);
  • E.Sergeant PPO Evaluation.
VI.Administration
The FTEP will be administered through a partnership between the Education and Training Division and the Bureau of Patrol. The responsibility for pre- and post-service training for the FTEP will remain with the Deputy Chief, Education and Training Division. Supervision and other field-operation decisions will be the responsibility of the Chief, Bureau of Patrol (BOP). Evaluation will be a two-part process administered by the Education and Training Division and the Bureau of Patrol. PPOs will be assigned to the BOP at the satisfactory completion of the Education and Training Division. During the field training cycles, the BOP will assign PPOs to field training officers.
VII.FTO Duty Assignments and Equipment
The police officers assigned as FTOs will be offered incentives and given priority to ensure they are properly trained and equipped for their tours of duty. As such, the following standards will be adhered to in relation to duty assignments and equipment for the FTO.

FTOs will be:
  • A.given priority for use of vehicles on their watch. It is the responsibility of the watch operations lieutenant (WOL) and the district station supervisor (DSS) of each watch to ensure, at the beginning of the tour, an FTO who is assigned to train a PPO is assigned a cage car or cageless car (if they have multiple PPOs) at the beginning of the tour of duty;
  • B.given consideration for their start times, beat assignments, or rapid response cars;
  • C.given priority to receive training. The executive officer of the respective districts will, when classes are available, ensure the FTOs are given priority to attend training;
    NOTE:
    Specialized training assignment is based on the number of available slots and seniority. An FTO's request may not be granted if there are not enough slots available or the FTO doesn't have enough seniority to be included in the group of FTOs selected for training.
  • D.issued a tablet, if available; and
  • E.have priority to test and evaluate new equipment and uniform components.
VIII.Duties and Responsibilities
  • A.Probationary Police Officer (PPO)
    For the purposes of this directive, a PPO is a candidate who has successfully completed the Academic Training Phase and has entered the Field Training and Evaluation Program. The PPO must successfully complete the field training and evaluation cycles to become field-qualified .
    • 1.It is the PPO's responsibility to maintain his or her performance checklist as described in the Field Training Manual.
    • 2.All probationary police officers will be evaluated during the fifteenth month of their probationary period by an evaluating sergeant.
    • 3.The Deputy Chief, Bureau of Patrol Administration, will establish guidelines for final evaluations and the ramifications of a negative evaluation.
    • 4.PPOs must complete a minimum of three field-training cycles.
      NOTE:
      Changes in watch assignments or FTOs can be made at any time at the discretion of the Department.
    • 5.Additional training cycles or further academic training remain the decision of the Department and may be added at any time during the probationary cycle.
    • 6.At the conclusion of each training cycle, the PPO will critique the Field Training and Evaluation Program FTO by completing the Field Training and Evaluation Program Critique Survey and forwarding it directly to the Field Training and Evaluation Section, Bureau of Patrol.
      NOTE:
      This report is not subject to review by the PPO's chain of command.
    • 7.The designation of "Field-Qualified" at the end of a training cycle is not the sole determining factor as to whether or not a PPO is qualified to serve as a Chicago police officer. If problematic behavior or performance is documented during the probationary period, a review board may convene. The board will review the totality of the PPO's performance throughout the probationary period and make a determination as to whether or not the PPO is qualified to become a Chicago police officer. Should the board determine that the PPO should not be appointed as a Chicago police officer, the recommendation will be forwarded by the board through the chain of command to the Superintendent of Police.
  • B.Field Training Officer (FTO)
    • 1.An FTO assigned a PPO will:
      • a.maintain his or her Field Training and Evaluation Program Manual and keep it current;
      • b.mentor his or her assigned PPO and facilitate the proper field performance;
      • c.evaluate the performance of the PPO for key performance characteristics as identified within the Daily Observation Report;
      • d.complete a DOR for each tour worked with a PPO on field training except the last day of each cycle. If it is the last day of the cycle, annotate the last day's notes on the Cycle Summary Report or Final Summary Report;
      • e.at the end of a PPO's first and second training cycles, complete a Cycle Summary Report;
      • f.at the end of a PPO's third training cycle, complete a Final Summary Report; and
      • g.perform other duties and adhere to the standards as outlined in the FTEP Manual.
    • 2.If an FTO determines a PPO's performance needs to be reviewed by the Field Training and Evaluation Review Board at any stage of field training, the FTO will:
      • a.notify the evaluation sergeant and designated district lieutenant;
      • b.submit a To-From-Subject report through the chain of command to the Deputy Chief, Bureau of Patrol Administration, documenting the factors contributing to the request.
        NOTE:
        Unacceptable performance may include, but is not limited to, the PPO being the subject of a Complaint Register investigation, medical roll abuse, or disciplinary action.
      • c.If such a request is made or pending, the FTO will document this fact in the DOR, CSR, or FSR. The request will be made at least seven days prior to the start of the next period, if practicable. This will allow the Field Training and Evaluation Section, Bureau of Patrol, to allocate the proper resources to ensure the PPO is included in the next field-training cycle for a possible remedial cycle.
    • 3.The FTO assigned to a PPO's third training cycle will review and take into consideration the PPO's previous CSR when making a recommendation regarding the PPO's field-qualification rating.
    • 4.At the conclusion of every remedial-training cycle, the assigned FTO will submit a Remedial Summary Report. This report will either indicate that the PPO is "field-qualified" in all ten rating areas or request that the Field Training and Evaluation Review Board convene to determine the future status of the PPO.
    • 5.FTOs will accumulate a half hour of overtime upon completion of DORs, CSRs, FSRs, or RSRs.
    • 6.If the evaluation is for the previous day, it will be completed prior to the beginning of the tour of duty; if it is for the same day, it will be completed after the end of the tour of duty.
    • 7.If completing multiple DORs, CSRs, FSRs, or RSRs, the FTO will notify the on-duty WOL prior to the conclusion of their tour of duty, if overtime will be required.
    • 8.If completing multiple DORs, CSRs, FSRs, or RSRs takes more than a half hour, the FTO will be paid time and one half for the actual time worked.
    • 9.An evaluation record number must be included on the Overtime/Compensatory Time Report (CPD-11.608).
    • 10.Additional responsibilities of the FTO
      The assigned FTO will:
      • a.ensure the PPOs will not normally be placed in Box 1 of an Arrest Report during their training cycles;
        NOTE:
        If it is necessary for a PPO to be in Box 1 of an Arrest Report, the FTO will verbally explain the circumstances to the watch operations lieutenant upon review for the initial approval of probable cause.
      • b.ensure PPOs follow the Department directive titled "Traffic Court Citing and Scheduling" to ensure proper scheduling of traffic court cases;
      • c.contact the Recruit Training Section, Education and Training Division, and ask for technical support when a PPO has technical issues with in-car camera or automated arrest applications;
      • d.when necessary for training purposes and authorized by the watch operations lieutenant, attend court with the PPO. The FTO and PPO should attend a minimum of one notified court call together. Multiple appearances are authorized. Additionally, PPOs can attend FTO's court call under the same criteria.
        NOTE:
        It is the responsibility of a district supervisor to add the FTO or PPO to the court notification in the automated court system if attending court with their PPO or FTO.
      • e.ensure the PPO uses the current training district as unit assigned when completing an Overtime/Compensatory Time Report. The PPOs' time cards are retained at their training districts; and
      • f.function as a trainer and conduct training as prescribed by the Education and Training Division in conjunction with Bureau of Patrol directives.
        NOTE:
        If an FTO is directed to give roll call training by a supervisor, the FTO will be compensated for 0.5 hours overtime if preparation time is required immediately prior to his or her of tour of duty.
    • 11.Removal of Police Officer Assigned as Field Training Officer
      A supervisor who becomes aware that an FTO is not adequately performing the functions of his or her assignment will initiate the removal process consistent with the Department directive titled "Removal Process For D-2, D-2A, and D-3 Positions."
      • a.When an FTO is deprived of PPO supervision rights and the corresponding compensation, the following procedure will be followed:
        • (1)Whenever an FTO is involuntarily relieved of his or her assigned PPO before the end of his or her training cycle as a result of an allegation of misconduct or inappropriate behavior on the part of the FTO, the FTO will have five calendar days to request a hearing before the Field Training and Evaluation Review Board. This request will be made via a To-From-Subject Report to the affected member's district commander. If an FTO does not make such a request within five calendar days, the right to a hearing is waived.
        • (2)Within ten calendar days of said request for hearing, the Field Training and Evaluation Review Board will convene a hearing to review the propriety of the decision to remove the PPO from the FTO.
        • (3)The Field Training and Evaluation Review Board will make recommendations to the Superintendent. Such decisions will be rendered no more than fourteen days after the meeting of the Field Training and Evaluation Review Board. If the Field Training and Evaluation Review Board reinstates the right of the FTO to supervise the PPO, the City will have no obligation to compensate the relevant FTO for any lost overtime opportunities during the period of time between the removal of the PPO from the FTO and the reinstatement of the same.
          NOTE:
          Approval from the Deputy Chief, Bureau of Patrol Administration, is needed to remove and/or switch PPOs from an FTO.
  • C.General Supervisor Responsibilities
    • 1.Supervisors will enter into the Performance Recognition System and submit a To-From-Subject report through their chain of command to the Field Training and Evaluation Section, Bureau of Patrol, if any of the below are initiated on a PPO:
      • a.admonishment;
      • b.counselling;
      • c.Honorable Mention; or
      • d.Department award.
    • 2.Supervisors will submit a To-From-Subject report through their chain of command to the Field Training and Evaluation Section, Bureau of Patrol, if any of the below are initiated against a PPO:
      • a.SPAR; or
      • b.Complaint Register investigation.
    • 3.If, after field qualification, any supervisor determines that a PPO has failed the criteria needed to pass his or her evaluation, a To-From-Subject report will be sent through the chain of command for a possible review by the Field Training and Evaluation Review Board. The board will recommend either:
      • a.separation, when it is determined that separation is the appropriate course of action. The board will submit its recommendation to the Superintendent of Police.
      • b.re-training, if this is the board's recommendation, a specific training plan, with objectives and goals, will be created. The PPO will be re-evaluated monthly thereafter by an evaluating sergeant.
  • D.Evaluating Sergeant
    The district commander will assign a sergeant on each watch to formally evaluate the PPOs on the watch. The sergeant will:
    • 1.monitor the progress of PPOs as well as the performance of the FTOs on a continuous basis;
    • 2.address identified deficiencies as soon as practical;
    • 3.ensure completeness and approve Daily Observation Reports;
    • 4.ensure completeness and approve the Cycle and Final Summary Reports when submitted at the conclusion of the training cycles;
    • 5.check the PPO's Field Training and Evaluation Program checklist for progress and consistency at least once a week and sign on the back page on the allotted space each week;
    • 6.perform other duties as outlined in the Field Training and Evaluation Program Manual (e.g., counseling PPOs);
    • 7.forward all relevant documents to the Field Training and Evaluation Section (FTES), Bureau of Patrol;
    • 8.monitor the Performance Recognition System for entries related to their assigned PPOs;
    • 9.evaluate their assigned PPOs during the fifteenth month of the PPO's probationary period by completing a Sergeant PPO Evaluation; and
    • 10.ensure the confidentiality of the information maintained at the district level.
  • E.Designated District Lieutenant
    Each district commander will designate a lieutenant to be a liaison to the Field Training and Evaluation Section, Bureau of Patrol. Each designee will:
    • 1.liaise with the Field Training and Evaluation Section, Bureau of Patrol;
    • 2.ensure each PPO is assigned to work with the FTO that was assigned in the Bureau of Patrol order;
    • 3.monitor the progress of PPOs and the performance of the FTOs on a continuous basis;
    • 4.ensure the PPO's performance evaluation checklist is completed before approving the final cycle summary indicating the PPO is "field-qualified."
    • 5.ensure that all evaluating sergeants are performing their assigned tasks to standard;
    • 6.ensure the duties of the evaluating sergeants are delegated in the sergeants' absence;
    • 7.ensure the confidentiality of the information maintained at the district level;
    • 8.perform other duties as outlined in the Field Training and Evaluation Program Manual (e.g., counseling PPOs); and
    • 9.review and approve prepared Sergeant PPO Evaluations.
  • F.The executive officer in each district will:
    • 1.ensure the assigned field training officers and evaluation sergeants are performing the duties as outlined in this directive;
    • 2.ensure the duties of the district field training lieutenant are delegated in the lieutenant's absence;
    • 3.submit once a period to the Field Training and Evaluation Section, Bureau of Patrol, a current roster of the designated district lieutenant and evaluating sergeants on each watch;
    • 4.ensure the exact dates of FTO furloughs are submitted to the Field Training and Evaluation Section, Bureau of Patrol, at least seven days before the start of their furloughs; and
    • 5.inform the Field Training and Evaluation Section, Bureau of Patrol, of any FTOs on the medical roll or IOD with a projected duration.
  • G.District commanders will:
    • 1.ensure that PPOs are assigned to FTOs during their training cycles;
    • 2.assign a sergeant on each watch to evaluate the PPOs on that watch;
    • 3.designate a lieutenant to be a liaison to the Field Training and Evaluation Section, Bureau of Patrol; and
    • 4.ensure that deficiencies are noted in the performance of an FTO. When any disciplinary action is taken against an FTO, the district commander will submit notification in the form of a To-From-Subject report through the chain of command to the Deputy Chief, Bureau of Patrol Administration.
  • H.The Field Training and Evaluation Section (FTES), Bureau of Patrol, will:
    • 1.check availability of district FTOs to be assigned to PPOs for training cycles;
    • 2.publish PPO detail / rotation assignment orders;
    • 3.notify the Deputy Chief, Education and Training Division, of FTO / PPO assignments;
    • 4.contact the designated district lieutenant for delinquent Daily Observation Reports, Cycle Summaries, and Final Summaries;
    • 5.collect and forward all documents to address any request regarding FTO / PPO inquiries;
    • 6.check for concerning comments or deficiencies on PPO performance;
    • 7.check for concerning comments on FTO performance;
    • 8.complete extension letters for any PPO's medical roll usage over twelve days;
    • 9.provide constant feedback to the Field Training Section, Education and Training Division, to ensure best practices in pre- and post-training;
    • 10.review all Sergeant PPO Evaluations for each PPO; and
    • 11.forward all relevant information to the Field Training and Evaluation Review Board if a PPO's status is to be reviewed by the board.
  • I.The Education and Training Division will:
    • 1.provide pre- and post-service training to FTOs and supervisors;
    • 2.approve, publish, distribute, update, and maintain the Field Training and Evaluation Program Manual in a manner consistent with this directive;
    • 3.designate a sergeant to be a liaison between the Bureau of Patrol and the Education and Training Division; and
    • 4.upon assignment of PPOs to the Bureau of Patrol, forward copies of any disciplinary records to the Chief, Bureau of Patrol.
  • J.Field Training and Evaluation Review Board

    The Field Training and Evaluation Review Board is responsible for oversight of the Field Training and Evaluation Program. The goal is to ensure thorough, appropriate, and consistent evaluation of probationary police officers.
    • 1.The board is comprised of:
      • a.voting members:
        • (1)the Chief, Bureau of Patrol, who will act as the chairperson;
        • (2)the Deputy Chief, Education and Training Division, who will act as vice-chairperson;
        • (3)the Executive Officer, Bureau of Patrol Administration;
        • (4)the Executive Officer, Education and Training Division; and
        • (5)the Commanding Officer of Recruit Training, Education and Training Division.
      • b.advisory members:
        • (1)the supervisor of the Field Training and Continuing Education Section, Education and Training Division;
        • (2)the supervisor of the Field Training and Evaluation Section, Bureau of Patrol;
        • (3)one supervisor assigned to the Office of Legal Affairs, as designated by the General Counsel; and
        • (4)an officer identified by the Deputy Chief, Education and Training Division, who will serve as the secretary to the board.
    • 2.The chairperson will forward evaluations and recommendations to the Superintendent of Police.
    • 3.Upon request of an additional remedial-training cycle by either the assigned field training officer (FTO) or a supervisor assigned to the unit of field training, the Deputy Chief, Bureau of Patrol Administration, will determine if a remedial cycle is an option.
    • 4.Decisions for the option of separation will be reviewed by the board.
    • 5.The Chief, Bureau of Patrol, will convene a board meeting within thirty days of a request for a board review received from an FTO or supervisory member.
    • 6.When the Field Training and Evaluation Review Board convenes, the board will review the PPO’s performance. The board has several options to address problematic behavior including:
      • a.re-training at the Education and Training Division. If this is the Board's recommendation, a specific training plan, with objectives and goals, will be created; or
      • b.extension of field training. A specific training plan will be identified and approved by the Deputy Chief, Bureau of Patrol Administration; or
      • c.separation, when it is determined that separation is the appropriate course of action. The board will submit its recommendation to the Superintendent of Police.
IX.Evaluation Process of Probationary Police Officers
  • A.Each PPO will complete a minimum of three 28-day cycles. If necessary up to two remedial-training cycles will be completed to become field-qualified .
  • B.A PPO must obtain a "Field-Qualified" rating in all ten rating areas as outlined in the Field Training and Evaluation Manual.
  • C.If problematic behavior or performance is documented during the probationary period, the review board may convene.
  • D.If a PPO displays an inability to successfully complete the training cycles due to unacceptable performance, the supervisor will:
    • 1.make an immediate phone notification to the Field Training and Evaluation Section, Bureau of Patrol; and
    • 2.submit a To-From-Subject report through the chain of command to the Field Training and Evaluation Section, Bureau of Patrol.
      NOTE:
      Unacceptable performance may include, but is not limited to, the PPO being the subject of a Complaint Register investigation, medical roll abuse, or disciplinary action.
  • E.If PPOs are relieved of their police powers, their assignment to the Bureau of Patrol will be cancelled and they will be reassigned to the Education and Training Division until the pending investigation is adjudicated.
  • F.The designation of "Field-Qualified" at the end of the training cycles is not the only determining factor as to whether or not a PPO is qualified to serve as a Chicago police officer. The probationary police officer will remain in a probationary status for eighteen months. Supervisors who become aware of problematic behavior or performance will request a hearing by the review board. The board will review the totality of the PPO's performance throughout the probationary period and make a determination as to whether or not the PPO is qualified to become a Chicago police officer. Any recommendation by the board will be forwarded through the chain of command to the Superintendent of Police.
  • G.Post-Field-Qualified Evaluation
    • 1.The evaluation of a probationary police officer after the designated field training cycles is the most important evaluation period of the field training program. This is when other officers, treating the probationary officer as an equal, determine if the probationary officer has grasped the concepts taught while in the academy and put those concepts into practice.
    • 2.A probationary police officer who is outside of the training cycle evaluation system will be evaluated during their fifteenth month by an evaluating sergeant. This evaluation will be completed by the evaluating sergeant following the progress of the probationary police officer under his or her supervision and routinely interviewing the officer with whom the PPO was assigned to work at check off. The evaluating sergeant will complete the Sergeant PPO Evaluation and submit this form to his or her assigned watch operations lieutenant. Any evidence, positive or negative (e.g., great report written for a missing that lead to the person being found / Supervisor's Management Log admonishment) will be scanned into the Performance Recognition System. Any training or remedial training suggested by the evaluating sergeant will be documented on this form in the section provided.
    • 3.The assigned watch operations lieutenant will review and approve this evaluation, complete the sections required, and forward it to the Bureau of Patrol.
    • 4.The evaluation process will be suspended for PPOs that are detailed to non-district-law-enforcement duties (e.g., Area Central Bike Unit, Holiday Window Detail, Detail Unit.)
      NOTE:
      supervisors are to still follow Item VIII-C of this directive.
  • H.FTOs and PPOs on field training will not generally be assigned to hospital details or events interfering with field training. This statement does not limit days off cancelled.
  • I.DORs, CSRs, FSRs, and RSRs will be completed by the FTO no later than the next tour of duty. If the FTO is going on his or her scheduled RDO, furlough, or use of discretionary time, then it must be completed that day.
    NOTE:
    There must be comments justifying the numeric score annotated on each evaluation category unless it was marked "not observed."
(Items indicated by italics/double underline were revised.)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
17 - 066 MJC
GLOSSARY TERMS:
1. -
in the FTO's experience, the probationary officer has progressed consistently in bridging the knowledge and skills learned in the academic phase and the practical application in the field to merit consideration to work with officers who are not FTOs. A field-qualified probationary police officer is still in probationary status and is not allowed to work alone in a 10-99 capacity.