Chicago Police DepartmentSpecial Order S02-05
Criminal Registration and Community Notification
Issue Date:25 May 2018Effective Date:25 May 2018
Rescinds:Version dated 30 December 2010
Index Category:Human Rights and Community Partnerships
I.Purpose
This directive:
II.General Information
  • A.Criminal Registration Unit (CRU) is available for offender registration Monday through Friday between 0800 and 1430 hours (excluding major holidays). The CRU can be contacted for law enforcement inquiries on weekdays between 0730 and 1530 hours, and Saturdays between 1000-1800 hours (excluding major holidays) at 312-745-5075 or pax 0248. Field personnel with questions relating to registration processing during the hours that the CRU is closed should contact the appropriate Area Bureau of Detectives, Violent Crimes Section.
  • B.The Bureau of Detectives, Criminal Registration Unit (CRU) will administer the Gun Offender criminal registration for the Department.
  • C. The Bureau of Detectives, Criminal Registration Unit (CRU) will administer the Sex Offender, Murderer and Violent Offender Against Youth, and Arsonist Offender criminal registration for the Department in coordination with the Illinois State Police (ISP).
  • D.The Area Bureau of Detectives will not conduct follow-up investigations for subjects taken into custody for noncompliance with the Gun Offender Registration Ordinance.
  • E.The Area Bureau of Detectives will conduct follow-up investigations for subjects taken into custody for noncompliance with the Sex Offender Registration Act, Murderer and Violent Offender Against Youth Registration Act, and the Arsonist Registration Act. The appropriate Area Bureau of Detectives will assign a detective upon notification to complete the investigation and charging of the offender.
  • F.The Bureau of Detectives, Criminal Registration Unit (CRU) will investigate tips received on the Department's 24 hour Sex Offender Hotline (312-747-5789) and the email tip line (sexoffenderhotline@chicagopolice.org).
  • G.All encounters with registered or non-registered offenders must be documented on an Information Report unless a case report was completed. Members are required to submit an Information Report whenever they are prompted during a name, vehicle, or license check that reveals a "SIR" (Submit Information Report) status as required in Department directive entitled "Information Report System."
  • H.Verification through the Bureau of Detective Criminal Registration Hard Cards database via the PDT CLEAR application or the Department CLEAR system is required when any criminal registration offender is taken into custody. Department members will follow procedures outlined in Item III-A in each addendum to access the Criminal Registration Hard Cards database through the Department CLEAR system.
  • I.Districts will receive a listing each quarter of a different criminal registrant group residing in their respective districts. District Commanders will ensure that unit members verify the subject's criminal registration information and compliance following the guidelines outlined in Item V-A of this directive. Districts may utilize beat or tactical personnel to conduct the visitations.
  • J.The district quarterly listing will be open for public inspection during regular business days and hours following the procedures outlined in Item V-B of this directive.
III.DEFINITIONS AND COMPLIANCE TIMELINES
  • A.A Gun Offender is any person who resides within the City of Chicago, and on or after April 20, 2013 is convicted of, or discharged or is released from a federal, state or local correctional center for incarceration of a gun offense as listed in Items (1) and (2) of MCC 8-26 Gun Offender Registration Ordinance.
  • B.A Gun Offender:
    • 1.who is establishing a residence or temporary residence in the City of Chicago must report, in person, for the initial registration at the Chicago Police Department's Criminal Registration Unit (CRU) located at 3510 S. Michigan Ave., or a fixed location designated by the Superintendent of the Chicago Police Department, Monday through Friday between 0800 and 1430 hours within five (5) days (excluding weekends and major holidays) of either release, parole or discharge, if the gun offender receives a sentence of imprisonment; or the time sentence is imposed, if the sentence does not include imprisonment.
    • 2.who did not reside in the city at the time when registration would otherwise be required and subsequent to that time became a resident of the city, must register, in person, within five (5) days (excluding weekends and major holidays) of becoming a resident of the city.
    • 3.who is subject to the Ordinance, shall be given individual notice, in writing, of his or her duty to register (MCC 8-26-055), within five (5) days of conviction, when sentenced to probation or upon release, parole, or discharge from prison. This individual notification will be made by county or city prosecutors and/or Department of Corrections personnel on a Gun Offender Registration Notification- For External Agency Use (CPD-23.210).
    • 4.who did not register within the time required by the Ordinance because they did not receive notice of the duty to register after discharge, parole, or release from a correctional facility or institution, must register within five (5) days (excluding weekends and major holidays) of receiving the notification by a Department member as outlined in Item II-C in the attached Department addendum entitled "Gun Offender Registration."
    • 5.is required to report, in person, any change in residency, employment or school to the Criminal Registration Unit (CRU) within 48 hours (excluding weekends and major holidays) of such change.
    • 6.must renew their registration, in person, no later than 20 days after the one year anniversary of their initial registration or most recent registration for a period of four (4) years or until such time that the offender is no longer required to register.
  • C. A Sex Offender is any person who is charged pursuant to Illinois law; or similar federal, military, state, or foreign country law or pursuant to the Illinois Sexually Dangerous Person Act or similar federal, military, state, or foreign country, with a sex offense set forth in subsection (B) of the Illinois Registration Sex Offender Registration Act (730 ILCS 150/) or the attempt to commit an included sex offense.
  • D. A Sex Offender:
    • 1.must report, in person, for the initial registration at the Chicago Police Department's Criminal Registration Unit (CRU) located at 3510 S. Michigan Ave., or a fixed location designated by the Superintendent of the Chicago Police Department, Monday through Friday between 0800 and 1430 hours within three (3) days (excluding weekends and major holidays) after establishing a residence, temporary residence, employment or school within the City of Chicago after discharge, parole or release from a correctional facility or institution.
    • 2.who is subject to the Act, shall be given individual notice, in writing, of his or her duty to register (730 ILCS 150/3) within three (3) days of conviction, when sentenced to probation or upon release, parole, or discharge from prison. This individual notification will normally be made by court, prison, or other institutional personnel.
    • 3.who did not register within the time required by the Act because they did not receive notice of the duty to register after discharge, parole, or release from a correctional facility or institution, must register within three (3) days (excluding weekends and major holidays) of receiving the notification by a Department member as outlined in Item II-C in the attached Department addendum entitled "Sex Offender Registration."
    • 4.is required to report, in person, any change of residency, employment or school to the Criminal Registration Unit (CRU) within three (3) days (excluding weekends and major holidays) of such change.
    • 5.is required to register the address in which he or she will reside or is temporarily domiciled for a period of time of three (3) or more days.
    • 6.must renew their registration, in person, within one (1) year from the date of the initial registration or the most recent registration for a period to be determined by the Illinois State Police.
    • 7.must report, in person, if lacking a fixed residence or temporary domicile within three (3) days (excluding weekends and major holidays) after ceasing to have a fixed or temporary residence.
    • 8.must report, in person, weekly to the CRU if lacking a fixed residence or temporary domicile. The registering agency of jurisdiction will document all the locations where the subject has stayed in the last seven (7) days.
    • 9.is subject to address verification at least once per year by the agency having jurisdiction.
  • E.A Murderer and Violent Offender Against Youth Offender is any person who is charged pursuant to Illinois law, or any substantially similar federal, military, sister state, or foreign country law, with a violent offense against youth set forth in subsection (B) of the Murderer and Violent Offender Against Youth Registration Act (730 ILCS 154/) or the attempt to commit an included violent offense against youth.
  • F.A Murderer and Violent Offender Against Youth Offender:
    • 1.must report, in person, for the initial registration at the Chicago Police Department's Criminal Registration Unit (CRU) located at 3510 S. Michigan Ave., or a fixed location designated by the Superintendent of the Chicago Police Department, Monday through Friday between 0800 and 1430 hours within five (5) days (excluding weekends and major holidays) after establishing a residence, a temporary residence, employment or school within the City of Chicago after discharge, parole or release from a correctional facility or institution.
    • 2.who is subject to the Act, shall be given individual notice, in writing, of his or her duty to register (730 ILCS 154/10) within five (5) days of conviction, when sentenced to probation or upon release, parole, or discharge from prison. This individual notification will normally be made by court, prison, or other institutional personnel.
    • 3.who did not register within the time required by the Act because they did not receive notice of the duty to register after discharge, parole, or release from a correctional facility or institution, must register within five (5) days (excluding weekends and major holidays) of receiving the notification by a Department member as outlined in Item II-C of the attached Department addendum entitled "Murderer and Violent Offender Against Youth."
    • 4.is required to report, in person, any change of residency, employment or school to the Criminal Registration Unit (CRU) within five (5) days (excluding weekends and major holidays) of such change.
    • 5.is required to register the address in which he or she will reside or is temporarily domiciled for a period of time of five (5) or more days.
    • 6.must renew their registration, in person, within one (1) year of the date of the initial registration for a period of ten (10) years if convicted or adjudicated delinquent of first degree murder of an adult. If convicted of first degree murder, under Section 9-1 of the Criminal Code of 1961 or the Criminal Code of 2012, against a person under 18 years of age, he or she must register for a period of their natural life.
    • 7.must report, in person, if lacking a fixed residence or temporary domicile, within five (5) days (excluding weekends and major holidays) of ceasing to have a fixed or temporary residence.
    • 8.must report, in person, weekly to the CRU if lacking a fixed residence or temporary domicile. The registering agency of jurisdiction will document all the locations where the subject has stayed in the last seven (7) days.
    • 9.is subject to address verification at least once per year by the agency having jurisdiction.
  • G.An Arsonist Offender is any person who is charged pursuant to Illinois law; or similar federal, military, state, or foreign country law, with an arson offense, set forth in subsection (b) of the Illinois Arsonist Registration Act (730 ILCS 148/) or the attempt to commit an included arson offense.
  • H.An Arsonist Offender:
    • 1.must report, in person, for the initial registration at the Chicago Police Department's Criminal Registration Unit (CRU), located at 3510 S. Michigan Ave. or a fixed location designated by the Superintendent, Monday through Friday between 0800 and 1430 hours within ten (10) days (excluding weekends and major holidays) of the Chicago Police Department, after establishing a residence, temporary residence, employment, or school within the City of Chicago after discharge, parole or release from a correctional facility or institution.
    • 2.who is subject to the Act, shall be given individual notice, in writing, of his or her duty to register (730 ILCS 148/10) within ten (10) days of conviction, when sentenced to probation or upon release, parole, or discharge from prison. This individual notification will normally be made by court, prison, or other institutional personnel.
    • 3.who did not register within the time required by the Act because they did not receive notice of the duty to register after discharge, parole, or release from a correctional facility or institution, must register within ten (10) days (excluding weekends and major holidays) of receiving the notification by a Department member as outlined in Item II-C in the attached Department addendum "Arsonist Offender Registration."
    • 4.is required to report, in person, any change of residency, employment or school to the Criminal Registration Unit (CRU) within ten (10) days (excluding weekends and major holidays) of such change.
    • 5.is required to register the address in which he or she will reside or is temporarily domiciled for a period of time of ten (10) or more days.
    • 6.must annually register by signing and returning the verification letter to the Department of State Police postmarked within ten (10) days, after the mailing of that letter.
    • 7.shall comply with the requirements of the Act, including registration requirements, for a period of ten (10) years.
    • 8.is subject to address verification at least once per year by the agency having jurisdiction.
IV.Bureau of Detectives Responsibilities
  • A.Department members assigned to CRU will process registrations consistent with Bureau of Detectives and Youth Investigation Division procedures.
  • B.The Commanding Officer, Criminal Registration Unit, will ensure that:
    • 1.CRU personnel follow internal Bureau of Detectives protocol for specific procedures on processing registrants.
    • 2.CRU personnel work in conjunction with the Illinois State Police Sex Offender Registration Unit.
    • 3.Sex Offender telephone and email hotlines are maintained and all tips received are investigated.
    • 4.CRU coordinates with the Information Services Division to maintain a criminal registry database that contains information on all persons required to register under the city Ordinance and State Registration Acts
    • 5.a Community Notification List of all offenders required to register is prepared. This listing will have a banner line across the top of every page stating the information is only current on the date of preparation. The listing will include the offender's name, address, date of birth, offense and adjudication.
    • 6.a separate listing, by police districts, is made available to the Records Inquiry Section for public inspection. This listing will contain all offenders complying with the city Ordinance and State Registration Acts.
    • 7.the Community Notification List, during the cycle as determined by CRU, is forwarded to each District Commander, and the following agencies:
      • a.Director of Safety and Security, Chicago Housing Authority.
      • b.President/CEO, Deputy Director, and Director of Safety and Security, Chicago Board of Education.
      • c.Director of Human Resources, Chicago Park District.
      • d.Deputy Inspector General, Office of the Inspector General.
      • e.Commissioner, Chicago Public Library.
    • 8.the Sex Offender Community Notification Letter (CPD-23.223) during the cycle as determined by CRU, is forwarded to the following:
      • a.Archdiocese of Chicago, Director of Administrative Affairs, Office of Catholic Education.
      • b.Coordinator of Catholic Charities.
      • c.Director of Communication, Jewish United Fund of Metropolitan Chicago.
      • d.Director of Human Resources, Asian Human Services of Chicago.
      • e.Special Project Coordinator, Mercy Home for Boys and Girls.
      • f.Day Care/Learning Center Administrator Ada S. McKinley.
      • g.Executive Director Legal Investigations and Internal Audits, City Colleges of Chicago.
    • 9.all original registration forms and registrant files are maintained as outlined the Illinois Sex Offender Registration Act.
    • 10.any monies collected under the State Registration Acts are turned over to Finance Division.
V.District Commander's Responsibilities
  • A.The District Commander, upon receipt of a quarterly criminal offender registrant listing, will:
    • 1.ensure personnel will follow internal Bureau of Patrol protocol for conducting quarterly visitations.
    • 2.ensure all registrants on the list are visited within three (3) weeks of receipt of the quarterly list.
    • 3.maintain the Zone Violators list when received from CRU for possible future follow-up investigations.
  • B. The Community Policing Sergeant will:
    • 1.maintain the quarterly criminal offender registrants list. This listing will be open for public inspection during regular business days and hours. Members of the public may copy by hand information from the list. However, the list will not be reproduced or disseminated
    • 2.maintain a record of all persons viewing the list. This record will contain the person's name, address, date of birth, race, sex, and form of photo identification presented.
    • 3.disclose information found on the Community Notification list to any person or entity who, in the District Commander's opinion, is likely to encounter such offender.
VI.Other Responsibilities
  • A.The Identification Section, upon receiving fingerprints of a criminal offender registrant, will:
    • 1.compare the fingerprints to the offender's past criminal history to confirm identification.
    • 2.update the offender's IR sheet to reflect registration compliance. The registrant's RAP sheet will include the banner "Registered Criminal Offender" under his most current photograph.
    • 3.issue an IR number to those registrants who do not have a criminal history on file with the Department.
    • 4.notify the Bureau of Detectives, Criminal Registration Unit, that a criminal offender registrant has been arrested.
  • B.The Field Services Section will:
    • 1.upon receipt of an Illinois Sex Offender Registration Act Registration form (ISP 4-84), the Chicago Gun Offenders Registration form (CPD-23.216), an Illinois Murderer and Violent Offender Against Youth Registration Act form (ISP 5-751) or an Illinois Arsonist Registration Act form (no ISP#) from CRU, enter all required data into the LEADS system.
    • 2.enter a LEADS add-on message into the system indicating that an offender who is required to register has been informed of his duty to register when an Information Report is received. This add-on message will include the date, time, location of contact, and the Department member's name and star number of who completed the notification.
    • 3.enter a LEADS add -on message into the system indicating that an individual who is required to register has been issued a Criminal Registrants Notification of Requirements (CPD-23.218) by CRU, indicating the reasons their attempt to register could not be finalized due to a requirement deficiency (address within 500 feet of school, park, daycare, child facility, etc.).
    • 4.notify CRU, upon receipt of a criminal registration offender notification transmitted via the LEADS system. This notification will be done on a daily basis.
  • C.The Records Inquiry Section will:
    • 1.allow for public inspection of the Criminal Registration Community Notification list.
    • 2.permit members of the public to copy by hand information from the Criminal Registration Community Notification list. The list will not be reproduced or disseminated.
    • 3.maintain a record of person(s) viewing the list.
  • D.The Information Services Division will:
    • 1.maintain the Criminal Registration database in the Department CLEAR system.
    • 2.post the name and partial address of the registered sex and gun offenders online on the Department's website www.chicagopolice.org.
    • 3.maintain a searchable registry database, available to the public, with a mapping system which identifies sex and gun offenders within 1/8, 1/4 and 1/2 miles of an identified area.
  • E.The Finance Division will:
    • 1.will audit and retain all bank deposit slips and Criminal Registration Receipts (CPD-23.205), if applicable.
    • 2.ensure all monies collected under the State Registration Acts are returned for use of the Department.
VII.Criminal Offender Registries Available Online
  • A.Gun Offender information is available to the public on the Chicago Police Department's website, www.chicagopolice.org.
  • B.Sex Offender information is available to the public on the Chicago Police Department's website, www.sexoffender.chicagopolice.org, and the Illinois State Police website, www.isp.state.il.us.
  • C.Murderer and Violent Offender Against Youth Offender information is available to the public on the Illinois State police website, www.il.state.il.us.
  • D.Arsonist Offender Alerts and Department Resources available to combat arson are found the the Chicago Police Department's website, www.chicagopolice.org.
  • E.The public can contact the CPD Sex Offender 24 hour telephone Hotline 312-747-5789 or email sexoffenderhotline@chicagopolice.org.
VIII.Restrictions
  • A.General information regarding the registered criminal offenders will be open for inspection by the public, consistent with this directive, and as authorized by the criminal registry laws.
  • B.Additional information required by the Criminal Registration Unit that is not authorized for public inspection will not be released to the public or any other person, other than a law enforcement officer or other individual authorized by law. It is a Class B misdemeanor to permit the unauthorized release of this information.
  • C.Sworn members are given access to the Criminal Offender Registration databases with the approval of their unit commanding officer and approval by the Chief of the Bureau of Detectives
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
14-040 SDR
ADDENDA:
1.S02-05-01 - Gun Offender Registration
2.S02-05-02 - Sex Offender Registration
3.S02-05-03 - Murderer and Violent Offender Against Youth Registration
4.S02-05-04 - Arsonist Registration