Chicago Police DepartmentSpecial Order S12-07
Transportation Security Administration (TSA) Advance Notification of Flying Armed
Issue Date:31 July 2009Effective Date:31 July 2009
Rescinds:S09-11
Index Category:Outside Organizations
I.Purpose
This directive:
  • A.informs Department members of the Transportation Security Administration (TSA) advance notification of flying armed.
  • B.outlines the procedures for the TSA advance notification of flying armed.
  • C.discontinues the original letter of authority, signed by the chief or agency head, for the purpose of flying armed.
II.General Information
  • A.TSA:
    • 1.has instituted a program designed to strengthen the ability of TSA staff to verify the identity of individuals who arrive at the TSA Screening Checkpoint and identify themselves as a law enforcement officer (LEO) authorized to fly with their firearm.
    • 2.is requesting all federal, state, and local law enforcement officers traveling armed via commercial aircraft provide advance notification to TSA via the National Law Enforcement Telecommunications System (NLETS).
    • 3.requires that the authorization to fly armed be a properly formatted NLETS administrative message transmitted to the TSA a minimum of twenty-four (24) hours before the day of travel.
  • B.Department members:
    • 1.authorized to travel and have completed TSA, LEO Flying Armed Training will be permitted to fly armed.
    • 2.must successfully complete the TSA, LEO Flying Armed Training through the Education and Training Division prior to submitting any requests through channels to fly armed.
    • 3.not trained in TSA, LEO Flying Armed Training will be denied by TSA to travel via commercial aircraft while armed.
    • 4.will contact the TSA regarding any questions pertaining to these procedures.
III.Procedures
  • A.Department members will comply with all Department guidelines, commercial airline regulations, and federal, state, and local laws governing the possession and transportation of firearms and ammunition aboard a commercial aircraft.
  • B.Department members requesting to travel armed via commercial aircraft will submit a To-From-Subject report, at least twenty-four (24) hours prior to the day of travel, to their unit commanding officer, containing the following information:
    • 1.the member’s name, rank, star number, unit of assignment, and cellular phone number.
    • 2.the commercial flight information the member will be traveling including:
      • a.name of airline,
      • b.flight number,
      • c.date of flight,
      • d.departing airport,
      • e.connecting airport (if applicable), and
      • f.final destination.
    • 3.the reason the member is requesting to travel armed via commercial aircraft.
    • 4.identifying escorted individuals with their full name as either a:
      • a.dignitary, or
      • b.prisoner.
    • 5.indicate if they have received TSA, LEO Flying Armed Training.
  • C.Unit commanding officers will:
    • 1.review and, if appropriate, approve all To-From-Subject reports submitted for the purposes of a Department member flying armed via a commercial aircraft.
    • 2.if authorizing a Department member to travel armed via a commercial aircraft, submit to the Commanding Officer, Field Services Section, though proper channel, the following:
      • a.A copy of the approved To-From-Subject report submitted by the Department member requesting to travel armed.
      • b.A separate To-From-Subject report to the Manager, Records Services Division, requesting that an administrative message be sent to TSA via NLETS containing the information listed in Item III-B of this directive.
    • 3.ensure the member has received TSA, LEO Flying Armed Training.
  • D.Upon receiving an approved To-From-Subject report related to a Department member authorized to travel armed via a commercial airline, the Manager, Records Services Division, will ensure:
    • 1.an administrative message is sent to TSA via NLETS containing the information listed in Item III-B of this directive.
      • a.Specific instructions regarding formatting the administrative message to the TSA is provided on the NLETS website or may be obtained by request at LEOFA@DHS.GOV
      • b.TSA’s Originating Agency Identifier (ORI) Number to request Department members to fly armed is VAFAM0199.
    • 2.the eight (8) character alphanumeric authorization issued by the TSA is forwarded to the Department member authorized to travel armed.
    • 3.the NLETS administrative message sent to TSA is recorded consistent with established Department procedures.
  • E.Department members authorized to travel armed via commercial aircraft will bring the following items to the TSA Security Checkpoint:
    • 1.The NLETS eight (8) character alphanumeric authorization, in addition to copies of all reports authorizing the member to travel armed via a commercial aircraft.
      NOTE:
      Failure to provide the eight (8) character alphanumeric authorization to TSA will result in being denied access to the commercial aircraft.
    • 2.The member’s Department Identification Card and Badge.
    • 3.A second form of government identification (i.e., Driver’s License, Illinois State Identification Card, Military ID).
    • 4.The commercial air carrier’s “Notice of LEO Flying Armed” form.
Jody P. Weis
Superintendent of Police
09-128 MAV