Chicago Police DepartmentEmployee Resource E07-03
Using Department Address for Vehicle Registration, Drivers License, and State ID Card
Issue Date:10 August 2015Effective Date:10 August 2015
Rescinds:01 January 2014 Version
Index Category:Benefits
I.Purpose
This directive:
  • A.informs Department members of the Illinois statute allowing members to register their personal vehicles to a Department address.
  • B.informs Department members of the Illinois statute allowing members to list a Department address on a Illinois Drivers License in lieu of a residence or mailing address.
  • C.informs Department members of the Illinois statute allowing members to list a Department address on a Illinois state ID card in lieu of a residence or mailing address.
  • D.outlines the procedures to file a new or change a current registration to a Department address.
II.Relevant Sections of the Illinois Statutes
  • A.625 ILCS 5/3-405(a), “Application for Registration.”
    A police officer may elect to furnish the address of the headquarters of the governmental entity or police district where he or she works instead of his or her residence address, in which case that address shall be deemed to be his or her residence address for all vehicle registration purposes. The spouse and children of a person who elects to furnish the address of the headquarters of the government entity or police district where the person works instead of the person's residence address may, if they reside with that person, also elect to furnish the address of the headquarters of the government entity or police district where the person works as their residence address, in which case that address shall be deemed to be their residence address for all vehicle registration purposes.
  • B.The Illinois Compiled Statutes, 65 ILCS 5/10-3-1, defines a policeman as any member of a regularly constituted police department of a municipality, sworn and commissioned to perform police duties, and includes the chief of police, assistant chief of police, chief of detectives, captains, lieutenants, sergeants, plain clothes men and patrolmen. The term policeman does not include policemen serving initial probationary periods, clerks, or other civilian employees of a police department.
  • C.625 ILCS 5/6-106(a-5), "Application for license or instruction permit."
    If the applicant for a driver's license is a judicial officer or a peace officer, the applicant may elect to have his or her office or work address listed on the license instead of the applicant's residence or mailing address. The Secretary of State shall adopt rules to implement this subsection (a-5). For the purposes of this subsection (a-5), "peace officer" means any person who by virtue of his or her office or public employment is vested by law with a duty to maintain public order or to make arrests for a violation of any penal statute of this State, whether that duty extends to all violations or is limited to specific violations.
  • D.15 ILCS 335/4(a-10), "Illinois Identification Card Act."
    If the applicant is a judicial officer as defined in Section 1-10 of the Judicial Privacy Act or a peace officer, the applicant may elect to have his or her office or work address listed on the card instead of the applicant's residence or mailing address. The Secretary may promulgate rules to implement this provision. For the purposes of this subsection (a-10), "peace officer" means any person who by virtue of his or her office or public employment is vested by law with a duty to maintain public order or to make arrests for a violation of any penal statute of this State, whether that duty extends to all violations or is limited to specific violations.
III.General Information
  • A.The statute applies to all sworn Department members, except probationary police officers, and contains a provision that allows for a sworn Department member’s spouse and children residing at the same residence to be included.
  • B.The option of registering a personal vehicle, drivers license, and state ID card to a Department address is strictly voluntary. Sworn Department members are not required to register a personal vehicle to a Department address.
  • C.Sworn Department members who elect to register a personal vehicle, drivers license, and state ID card to a Department address will do so during off-duty hours, without compensation for completing or filing such a registration, and are responsible for the acquisition, completion, and submission of all forms and fees associated with their vehicle registration.
  • D.When a Department address is deemed by the Illinois Secretary of State to be the Sworn Department member’s residence address, members will continue to receive all State of Illinois vehicle registration or Illinois Secretary of State correspondence at their home address listed as their mailing address on the Illinois Secretary of State forms.
  • E.The procedures outlined in this directive are the procedures currently defined by the Illinois Secretary of State’s Office.
  • F.Employing this option as offered by the Illinois Secretary of State does not alleviate Department members from complying with all vehicle registration laws and Department rules and regulations.
IV.Procedures
  • A.Sworn Department members electing to register a personal vehicle to a Department address must visit an Illinois Secretary of State Driver Services Facility and make the request.
  • B.Sworn Department members electing to list a Department address on a Illinois Drivers License or state ID card will:
    • 1.print the Illinois Secretary of State form entitled “Request To Change Residence Address of Peace Officer” from the Illinois Secretary of State’s official website at www.cyberdriveillinois.com,
    • 2.complete the form in its entirety, and take it to any Illinois Secretary of State Driver Services Facility to submit the request.
      NOTE:
      Sworn Department members will indicate their "Current Residence Address" on the form to receive Illinois Secretary of State correspondence.
  • C.The Department bears no responsibility for the current procedure, change in the procedure, application, fees, or issuance of Illinois vehicle registration, drivers license, and state ID card.
  • D.When any State of Illinois vehicle registration or Illinois Secretary of State correspondence for a Department member is received by:
    • 1.a Department multi-unit facility mailroom, the member designated with the responsibility of mail distribution will determine the unit of assignment or detail of the affected member and forward all such documents to the affected member’s unit commanding officer.
    • 2.a Department single unit facility mailroom, the member designated with the responsibility of mail distribution will forward all such documents to the unit commanding officer.
  • E.District/Unit commanding officers receiving any Illinois Secretary of State correspondence for a Department member will:
    • 1.immediately notify the affected member to retrieve such documents and ensure corrective action is taken by the affected member to avoid receiving any future correspondence.
    • 2.conduct an investigation to determine the reason the correspondence was delivered to the Department facility.
    • 3.if applicable, take the appropriate disciplinary actions in accordance with the Department directive entitled “Complaint and Disciplinary Procedures.”
(Items indicated by italics/double underline were revised or added.)
Garry F. McCarthy
Superintendent of Police
15-112 RWN