Chicago Police DepartmentSpecial Order S04-19-04
Chicago HIDTA Deconfliction Submissions
Issue Date:10 August 2015Effective Date:10 August 2015
Rescinds:02 June 2007 Version
Index Category:Preliminary Investigations
I.Purpose
This directive:
II.General Information
  • A.The deconfliction process is designed to:
    • 1.enhance officer safety by preventing officers from separate agencies from unknowingly converging and confronting each other during law enforcement actions.
    • 2.decrease the risk of an investigation being compromised.
    • 3.maximize the use of law enforcement resources by reducing duplication of effort.
  • B.Deconfliction is administered through HIDTA using SAFETNeT.
  • C.The purpose of SAFETNeT is to enhance the safety of investigative personnel and conserve agency resources by preventing duplication of effort. SAFETNeT is not an intelligence system. Information entered into the system will not be analyzed or utilized to develop analytical products for intelligence or management purposes.
  • D.HIDTA issues a Deconfliction Number for each target and/or event submitted. These numbers are considered verification that deconfliction has occurred.
  • E.If there is a conflict, HIDTA notifies all agencies involved and provides contact information. HIDTA does not facilitate conflict resolution and has no authority to resolve conflicts. Participating agencies are responsible for resolving any conflicts.
  • F.All targets will remain in the system for two years. Events will remain in the system for the time span indicated on the submission form.
  • G.Members are cautioned that HIDTA is only able to deconflict information it actually receives. As such, the receipt of a deconfliction number does not preclude the possibility that other law enforcement agencies are pursuing an investigation of said target or event. Necessary precautions will always be taken regardless of deconfliction.
  • H.The Confidential Matters Section, Bureau of Organized Crime, will act as a clearinghouse for HIDTA deconfliction. All approved requests to grant Department members access to deconfliction will be forwarded to the Confidential Matters Section for processing.
III.Policy
  • A.All search warrants must undergo HIDTA deconfliction.
  • B.Members are encouraged to deconflict other targets and events as appropriate.
  • C.Members are reminded of the sensitive nature of the information maintained by HIDTAs deconfliction system. Members will be held accountable for and must be able to articulate the legitimate law-enforcement purpose leading to the use and dissemination of any information received from HIDTA.
IV.Hours of Operation
  • A.From 0900 to 2100 hours, HIDTA can be contacted by faxing the Chicago HIDTA Deconfliction Submission form or directly by telephone.
  • B.From 2100 to 0900 hours, under exigent circumstances, HIDTA can only be contacted directly by telephone.
    NOTE:
    The contact and fax phone numbers are listed on the submission form.
V.Authority to Access the HIDTA Deconfliction Database
  • A.The Office of Chief of Staff, will approve in writing all requests for access for members assigned to the Office of the Superintendent.
  • B.The Chief, Bureau of Patrol, will approve in writing all requests for access for members assigned to the Bureau of Patrol.
  • C.The Chief, Bureau of Detectives, will approve in writing all requests for access for members assigned to the Bureau of Detectives.
  • D.The Chief, Bureau of Organized Crime, will approve in writing all requests for access for members assigned to the Bureau of Organized Crime.
  • E.All approved requests will be submitted through the chain of command to the Chief, Bureau of Organized Crime, to be forwarded to the Confidential Matters Section for processing.
VI.Responsibilities and Procedures
  • A.Members preparing a Complaint for Search Warrant and Search Warrant will ensure that the deconfliction supervisor has obtained a deconfliction number before presenting the documents to their unit commanding officer or designated unit supervisor the rank of lieutenant or above for review and approval.
  • B.Deconfliction supervisors will:
    • 1.prior to presenting a Complaint for Search Warrant and Search Warrant to a designated unit supervisor the rank of lieutenant or above for approval, complete and submit a Chicago HIDTA Deconfliction Submission form per the instructions on the form.
    • 2.ensure that deconfliction submissions are performed in accordance with this directive and HIDTA policies.
    • 3.resolve any conflicts that occur before proceeding with any police action.
  • C.Designated unit supervisors the rank of lieutenant or above and unit commanding officers responsible for reviewing and approving search warrants will ensure that a deconfliction number has been obtained prior to approving the documentation.
  • D.Exempt members will:
    • 1.designate members within their command who require access to HIDTA deconfliction and forward their names via a To-From-Subject report, to the appropriate Bureau Chief for approval. All requests will be submitted to the Chief, Bureau of Organized Crime.
    • 2.submit a To-From-Subject report through the chain of command to the Chief, Bureau of Organized Crime, when a member within their command is retired, transferred, suspended, or for any other reason should be removed from the HIDTA deconfliction database.
  • E.The Confidential Matters Section will:
    • 1.maintain a database of all members with access to HIDTA deconfliction.
    • 2.process all approved requests for access to or removal from the HIDTA deconfliction database.
    • 3.on a quarterly basis:
      • a.review the database to ensure the appropriate status of members in the database.
      • b.compare the Department database to the HIDTA database to ensure consistency.
  • F.The Chief, Bureau of Organized Crime, will ensure:
    • 1.all requests for access to the HIDTA deconfliction database are consistent with Department policy and directives.
    • 2.all requests for access or removal are forwarded to the Confidential Matters Section in a timely manner.
(Items indicated by italic/double underline were added or revised.)
Authenticated by: KC
Garry F. McCarthy
Superintendent of Police
14-180 TSS