Chicago Police DepartmentSpecial Order S02-04-03
Extreme Weather Operations Plan
Issue Date:17 July 2019Effective Date:17 July 2019
Rescinds:S02-04-03 15 July 2006 version; S02-04-04 15 July 2006
Index Category:Human Rights and Community Partnerships
I.Purpose
This directive:
  • A.provides definitions contained in the City of Chicago Extreme Weather Operations Plan (EWOP) as they pertain to extreme weather conditions.
  • B.outlines the responsibilities of the Department in the City of Chicago EWOP.
  • C.establishes the procedures to follow during the extreme weather conditions, including but not limited to, Heat Watch, Heat Warning, Wind Chill Advisory , and Wind Chill Warning conditions in the City of Chicago.
II.General Information
Extreme weather conditions can have a serious impact on the health and safety of the residents of Chicago. Whenever the City experiences an extended period of extreme weather, the Chicago Police Department must be prepared to assist Chicagoans in coping with weather-related hardships. The Police Department will participate with other departments and agencies of the City of Chicago in a coordinated response to extreme weather emergencies. The National Weather Service (NWS) will be the lead agency for declaring extreme weather conditions and notifying the City's Weather Center. This extreme weather plan will be implemented when the NWS issues a Heat Watch or Heat Warning, Wind Chill Advisory, or Wind Chill Warning based on pre-determined temperatures, and when the Department is notified by 311 City Services.
III.Responsibilities
  • A.District commanders will:
    • 1.prior to 01 May and 01 December of each year, in preparation for extreme weather or other potential emergency situations, direct personnel assigned to the Community Policing Office to update information in the Emergency Identification Bracelet Program file. Every effort will be made to identify any citizen with special needs and to verify and update the data entered into the Senior and Disabled Persons Emergency Identification Program Application in the CLEAR system.
    • 2.prepare an outreach plan of action for older adults at risk and people with disabilities. This will include, but not be limited to, utilizing members assigned to the Community Policing Office to ensure distribution of the City's "Heat Tips" and "Cold Tips" leaflets during various community meetings (beat, senior advisory, etc.) to assist older adults in minimizing the effects of heat.
    • 3.ensure that personnel assigned to the Community Policing Office have updated the necessary information on the Senior and Disabled Persons Emergency Identification Program Application in the CLEAR system.
    • 4.ensure that a member from the Community Policing Office is assigned to print an active Priority One and an active Priority Two report by beat, using Jaspersoft Reports. These reports will be kept in the watch operations lieutenant's office. In accordance with Department policy, updated reports are to be generated by the senior citizens officer on the first day of each month.
  • B. The Crime Prevention and Information Center (CPIC) will:
    • 1.notify OEMC to initiate broadcasts for Department members to pay "special attention" to Department of Water Management employees assigned to turn off illegally opened fire hydrants.
    • 2.receive notification and disseminate information to Department members when an extreme weather situation is declared.
IV.Procedures
  • A.When an extreme weather situation is declared, the Office of Emergency Management and Communications (OEMC) will notify CPIC. CPIC will ensure that an Administrative Message Center message and an email message is sent to all districts/units of this condition. These messages will alert all district/unit commanding officers to ensure that they have the necessary resources available to enable the Department to meet its responsibilities as established in the City of Chicago EWOP as they pertain to extreme weather conditions. The Executive Director of OEMC assumes leadership of the City's Emergency Response Plan and may activate the Emergency Operations Center (EOC).
    • If the EOC is established, CPIC will notify the Director or Deputy Chief, Office of Community Policing.
    • CPIC will notify the appropriate Bureau of Patrol staff on the Emergency Command Post roster that the EOC is being activated.
    • CPIC will ensure that the resources identified for the EOC are delivered to the location immediately.
    • All news releases and Administrative Message Center messages will originate at the EOC. A "running log" of activities will be established, with a statement summarizing these activities prepared at four-hour intervals and then faxed or emailed to the Office of the First Deputy Superintendent upon completion.
  • B.District/unit commanders have the authority to extend the tours of duty or cancel the days off of Department members assigned to the Community Policing Office. The district/unit commander may also designate other Department members, particularly administrative/desk personnel, assigned or detailed within their district/unit to assist with the tasks listed below. Department members assigned to the Community Policing Office and other designated members are to work in the prescribed seasonal field uniform and will:
    • 1.alert the Senior Advisory Sub-Committee and various other organized community groups (religious senior citizen groups, senior clubs, financial institutions, travel agencies, etc.) to initiate telephone trees in an attempt to check on the well being of older adults at risk in the district.
    • 2.begin making telephone contact with individuals on the active priority one listing when an extreme weather emergency is declared. Notation will be made directly in the comment section of the report as to whether or not contact was made. In those instances where no contact is made, an Older Adults/Disabled at Risk Checklist (CPD-21.838) will be prepared containing the individuals name, address, telephone number, and beat of occurrence.
    • 3.provide the on-duty district station supervisor with the Older Adults/Disabled at Risk Checklist for distribution to units that will conduct follow-up investigations, and report the results on the Older Adults/Disabled at Risk Checklist.
    • 4.check with the various senior citizen homes, nursing/convalescent homes, and single room occupancy (SRO) hotels in the district for the well being of occupants, and distribution of extreme-weather-related pamphlets.
  • C.District/unit commanders will review operational plans to utilize personnel in the event of structured and random electrical power outages.
  • D.Districts will open their facilities to citizens seeking a safe environment from the extreme weather. If a person seeks shelter at a district station, the  Department of Family and Support Services will be called to provide the location of the nearest "extreme weather shelter" and arrange transportation. If the  Department of Family and Support Services transportation vehicles are not readily available, and only if police service will not be curtailed, the on-duty district station supervisor may authorize police transportation to the "extreme weather center."
    NOTE:
    District station supervisors will keep a count of the number of citizens who have been given shelter within the police facility and those who have been transported to an extreme weather shelter. Each district will report this count by 0700 hours daily to CPIC.
  • E.When notified by CPIC, district tactical teams will work in the prescribed seasonal field uniform. They will be available to respond to weather-related situations as needed.
  • F.The responsibilities of the district personnel during this type of emergency will be reviewed at all roll calls and the location of "extreme weather shelters" will be identified and placed in the Commanding Officers (C.O.) Book for reference.
  • G.Beat/rapid response officers will utilize the public address system on their vehicles to make periodic announcements between 0900 and 2100 hours relative to the fact that the City has declared an extreme weather watch or warning, and the telephone number for the nearest extreme weather shelter center.
  • H.When available, officers will be assigned to check on the well-being of older adults on their respective beats.
  • I.If a sworn member encounters or is assigned to investigate a complaint of no cooling/insufficient cooling or no heat/insufficient heat that proves to be bonafide during extreme weather conditions, the sworn member will:
    • 1.notify OEMC if the occupants of the building need immediate medical assistance and request the assistance of Emergency Medical Services (EMS).
    • 2.determine if the occupants have another location to which they can relocate or arrange for transportation to an extreme weather shelter if conditions are unsafe for the occupants to remain in the building.
    • 3.notify 311 City Services
    • 4.complete and submit to the district station supervisor an Older Adult/Disabled Person at Risk (CPD-21.838)form. The district station supervisor will enter the number of extreme-weather-related complaints on the Watch Incident Log (CPD-21.916).
  • J.Department members who complete a Hospitalization Case Report relative to deaths in which extreme weather may be a contributing factor will notify CPIC.
  • K.District station supervisors will prepare an Extreme Weather Report Results (CPD-20.003) and ensure the document is faxed to CPIC by the end of their tours of duty. The original Extreme Weather Report Results will be forwarded through the chain of command to the Office of Community Policing, Senior Services and Domestic Violence Unit.
  • L.Upon completion of the assigned well-being checks or termination of the extreme weather emergency, Older Adult/Disabled at Risk Checklist will be returned to the Community Policing Office. Relevant comments and the officer's name and star number will be noted directly on the report. Furthermore, all priority reports used during the extreme weather emergency will be placed in the Older Adult/Disabled at Risk database.
    • 1.update the Jaspersoft Report Older Adult At Risk/Disabled Priority One database in a timely manner.
    • 2.initiate telephone contact with community members on the active Priority Two report once the well-being checks of Priority One are complete.
    • 3.note directly on the report any relevant comments and the officers name and star number
    • 4.place in the Older Adult At Risk/Disabled Priority One database all priority reports used during the extreme weather emergency.
  • M.The Older Adults/Disabled at Risk Checklist will be forwarded to the Senior Services and Domestic Violence Unit, Community Policing Office, and will be retained in accordance with the Departments Forms Retention Schedule.
  • N.During extreme heat conditions:
    • 1.District personnel will monitor the fire hydrants for inappropriate use and, when necessary, notify the Department of Water Management through the OEMC dispatcher.
    • 2.Department members will assist the Department of Water Management when they are closing fire hydrants.
    • 3.On the third watch, CPIC will notify each Bureau of Detectives area supervisor who will assign two members to the Community Policing Office of each district within their area. The assigned Bureau of Detectives personnel will be responsible for conducting follow-up investigations of those older adults/disabled persons who could not be contacted.
    • 4.Conditions in lockup facilities without air conditioning will be closely monitored and, if hazardous, arrangements will be made to transfer prisoners to an air-conditioned facility. Lockup keepers and detention aides will be redeployed to assist the receiving lockup.
  • O.The First Deputy Superintendent may request the activation of the EOC due to the probability of extreme weather conditions.
(Items indicated by double underline/italics were added or revised.)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
18-022 SJW
PHONE BOOK:
2.
Department of Family and Support Services
312-743-0300
GLOSSARY TERMS:
1. -
A plan that is maintained by the Office of Emergency Management and Communications (OEMC), and with cooperation of participating City departments and sister agencies, is reviewed annually and updated as needed.
2. -
Is declared by the NWS when the heat index is forecast between 90NF and 104NF on any given day in the three-day forecast, which can be dangerous to those vulnerable to the effects of the heat, such as the medically fragile, isolated, homeless, senior citizens, and those limited by disabilities.
3. -
is declared by the NWS in the Chicago Area when weather forecasts indicate:
  • A.three consecutive days with a heat index of 100NF to 104NF;
  • B.two consecutive days with the maximum heat index of 105NF to 109NF; or
  • C.one day with the maximum heat index 110NF or greater.
4. -
Is declared by the NWS when conditions are present which can be dangerous to those vulnerable to the effects of the cold, such as the medically fragile, isolated, homeless, senior citizens, and those limited by disabilities. The NWS will generally issue this advisory upon the forecast of wind chills of -20NF to -29NF, with wind speed greater than or equal to 10 miles per hour.
5. -
Is declared by the NWS when extreme low temperatures occur or if wind chills reach -30NF or colder, with wind speed greater than or equal to 10 miles per hour.