Chicago Police DepartmentSpecial Order S09-07
Reproduction and Graphic Arts Service
Issue Date:20 March 2008Effective Date:20 March 2008
Rescinds:A08-01
Index Category:Information Management
I.Purpose
This directive outlines responsibilities and procedures for requesting the service of the Reproduction and Graphic Arts Section.
II.Responsibilities
  • A.When requesting a service from the Reproduction and Graphic Arts Section, the requesting unit commanding officer will be responsible for the proper completion of the Reproduction & Graphic Arts Service Requisition (CPD-34.705) form.
    NOTE:
    Improperly completed forms, and/or forms without required approvals, will not be accepted.
  • B.All requests for Reproduction and Graphic Arts services relating to fund-raising activities must be pre-approved by the Commander, Department Administration, as outlined in the Department directive entitled “Bulletin Boards/Boards of Honor.”
III.Procedures
  • A.Department members will complete and submit a Reproduction & Graphic Arts Service Requisition (CPD-34.705) form for any of the following services:
    • 1.graphic design or content creation of event marketing materials, Department publications, special reports, brochures, newsletters, logos, posters, cards, maps, enlargements, etc.;
      NOTE:
      Prior to distribution, all Department publications must be approved consistent with the procedures outlined in the Department directive entitled “Department Reports, Publications, Survey Responses and Official Statistics.”
    • 2.photography, which includes film development, photo prints, slides, and other related services; and
      NOTE:
      Photographic services relative to First Amendment Investigations must be authorized by either the First Deputy Superintendent, or the Chief, Bureau of Detectives.
    • 3.duplication, which includes printing of documents, forms, brochures, flyers, cards, bulletins, and other related materials;
      NOTE:
      Unit commanding officers will request duplicating services for all CPD forms through the Research and Development Division.
  • B.Department members will complete a Material Submitted for the Daily Bulletin (CPD-11.463) form when requesting material to be submitted for inclusion in the Daily Bulletin.
  • C.Department members will complete a Request for Identification Photos (CPD-31.951) to obtain IR photos that are not available from the Department’s intranet.
    NOTE:
    IR photos are produced in color unless the photos requested were originally photographed in black and white.
Jody P. Weis
Superintendent of Police
07-052 PMD[LBM]