Chicago Police DepartmentSpecial Order S06-07-02
Hospital Run Sheet
Issue Date:07 August 1995Effective Date:27 August 1995
Rescinds:G95-02-04
Index Category:Processing Persons
I.Purpose
This directive:
  • A.identifies the law which requires hospitals to notify police officers who have provided care or services to persons who are subsequently identified as having a dangerous communicable or infectious disease.
  • B.lists the various communicable diseases and medical conditions which require these notifications.
  • C.establishes procedures to be followed whenever a member:
    • 1.transports a person to a hospital, or
    • 2.has contact with a person transported to a hospital.
  • D.continues the use of the Hospital Run Sheet formset (CPD-62.420).
  • E.provides guidelines for the completion and distribution of the Hospital Run Sheet formset.
II.Relevant Statute
Chapter 210, Section 85/6.08(a) of the Illinois Compiled Statutes requires hospitals to provide notification to police officers who have provided care or services to a patient who has been diagnosed as having a dangerous communicable or infectious disease.
III.General Information
  • A.MEMBERS WILL TREAT ALL INFORMATION RECEIVED AS CONFIDENTIAL. DISCLOSURE OF CONFIDENTIAL MEDICAL INFORMATION MAY RESULT IN LEGAL SANCTIONS THAT MAY INCLUDE CRIMINAL PROSECUTION, IN ADDITION TO DISCIPLINARY ACTION BY THE DEPARTMENT.
  • B.The Illinois Department of Public Health has established a list of communicable diseases and conditions for which notification will be provided. Those diseases and conditions are:
    • 1.Acquired Immunodeficiency Syndrome (AIDS)
    • 2.AIDS Related Complex (ARC)
    • 3.Anthrax
    • 4.Chickenpox
    • 5.Cholera
    • 6.Diphtheria
    • 7.Hepatitis B
    • 8.Hepatitis non-A, non-B
    • 9.Herpes simplex
    • 10.Human Immunodeficiency Virus (HIV) infection
    • 11.Invasive meningococcal infections (meningitis or meningococcemia)
    • 12.Measles
    • 13.Mumps
    • 14.Polio (poliomyelitis)
    • 15.Plague
    • 16.Rabies (human rabies)
    • 17.Rubella (including congenital rubella syndrome)
    • 18.Smallpox
    • 19.Tuberculosis
    • 20.Typhus (louse-borne)
  • C.The hospital will send a letter of notification to the Medical Administrator within 72 hours after a confirmed diagnosis of any of the diseases listed in Item III-B, other than AIDS, ARC or HIV infections.
  • D.In the event of a confirmed diagnosis of AIDS, ARC, or HIV infection, the hospital will send a letter of notification to the Medical Administrator within 72 hours only if blood or bodily fluid contact is indicated on the Hospital Run Sheet or the hospital has reason to know of a possible exposure incident of the member to the blood or body fluids of the patient.
IV.Procedures
  • A.A Hospital Run Sheet formset will be prepared whenever a member has contact with any person who is transported to a hospital or the Medical Examiner's Office; or has physical contact with the body and/or blood / bodily fluids of the person transported to a hospital or the Medical Examiner's Office.
  • B.The member preparing the Hospital Run Sheet formset will record the names, star numbers and unit numbers of ALL members having contact with the person or the person's blood / bodily fluids. Additional formsets will be prepared if necessary.
    NOTE:
    In the event patient information cannot be immediately ascertained, the sworn member will record the information as "unknown."
  • C.The Hospital Run Sheet will be distributed as follows:
    • 1.The original will be presented to:
      • a.hospital emergency room staff whenever the patient is transported by Department personnel.
      • b.paramedics whenever the patient is transported by the Chicago Fire Department or private ambulance service.
        NOTE:
        Paramedics will not be delayed in order to await preparation of the formset. In the event the paramedics leave the scene prior to completion of the formset, the formset will be delivered to the hospital emergency room.
    • 2.The duplicate will be filed in the district from which the transport originated and retained in accordance with the guidelines in the Department's Forms Retention Schedule.
  • D.The Medical Administrator, upon receipt of notifications of the communicable disease diagnosis from hospitals, will:
    • 1.notify members, who have had contact with the patient or patient's blood / bodily fluids, of the diagnosis. If the Medical Services Section cannot directly notify the member, the member's unit will be notified to instruct the member to contact the Medical Services Section for further instructions.
    • 2.investigate the nature of the contact to determine whether a risk exists for the transmission of a communicable disease.
    • 3.follow Department guidelines regarding Medical Roll and Injury on Duty procedures when warranted.
Matt L. Rodriguez
Superintendent of Police
92-073 FC/MR(HEH) [dw]