Chicago Police DepartmentSpecial Order S04-20-03
Persons on Unauthorized Absence (UA)
Issue Date:29 February 2012Effective Date:29 February 2012
Rescinds:6 May 2004 version; S04-06-03
Index Category:Preliminary Investigations
I.Purpose
This directive establishes procedures for the return of an adult inpatient who has been designated an unauthorized absence (UA) by the Illinois Department of Human Services (IDHS) from a state-operated mental health center. The UA will be returned to the nearest IDHS state-operated mental health center identified in the Department directive entitled "Approved Medical Facilities."
II.Pertinent Statute
Unauthorized Absence (UA) - 405 ILCS 5/5-101
III.Record Services Division, Field Services Section, Responsibilities
  • A.When a UA may be found in the City of Chicago, an Illinois Department of Mental Health and Developmental Disabilities form entitled Report and Notification of Unauthorized Absence (DMHDD-23) will be sent via facsimile message to the Record Services Division, Field Services Section, from the IDHS. The Field Services Section, upon receipt of the notification, will:
    • 1.input the information into the Hot Desk System.
    • 2.delete the information from the Hot Desk System after six months if no additional information is received.
  • B.When an UA has been returned or is no longer wanted for return to an IDHS state-operated mental health center, the Record Services Division, Field Services Section, will upon receipt of notification via facsimile message from the IDHS of the Report and Notification of Unauthorized Absence delete the information from the Hot Desk System.
IV.Adult Arrestees in a UA Status
  • A.When an adult arrestee is on a UA from a IDHS state-operated mental health center and is in Department custody for a criminal offense he or she will be processed in accordance with the Department directive entitled "Processing Persons Under Department Control."
  • B.The station supervisor at the district of detention will ensure that:
    • 1.the appropriate IDHS state-operated mental health center is notified of the UAs status.
    • 2.Do Not Release - Arrestee on Unauthorized Absence from an Illinois Department of Human Services State-Operated Mental Health Center," along with the name of the center from which the arrestee is absent is documented in the narrative portion of the Arrest Report (CPD 11.420).
    • 3.if the UA is released on bond, the UA is immediately transported to the nearest IDHS state-operated mental health center and the facility director, or an approved designee, is provided with the applicable court information and conditions of bond.
    • 4.if the UA is to appear before a judge for a bond hearing, the appropriate court sergeant / court officer is informed of the arrestees UA status.
  • C.Court Section personnel will:
    • 1.inform the City of Chicago Corporation Counsel or the Cook County Assistant States Attorney handling the case of the arrestees UA status.
    • 2.arrange for the return of the UA to the nearest IDHS state-operated mental health center if the UA is released by the court.
      NOTE:
      Court Section personnel will contact the Office of Emergency Management and Communications (OEMC) and request that a squadrol from the district where the court is located be assigned to transport the UA to the nearest IDHS state-operated mental health center identified in the Department directive entitled Approved Medical Facilities.
    • 3.notify the appropriate IDHS state-operated mental health center identified in the Department directive entitled Approved Medical Facilities, of the status of the case if the UA is not released by the court.
V.Adults Not Under Arrest in a UA Status
  • A.When a preliminary investigation conducted by a Department member reveals that a person not in Department custody for a criminal offense may be an adult UA, the Department member will verify via the Hot Desk, Law Enforcement Agency Data Systems (LEADS), National Crime Information Center (NCIC), or the Portable Data Terminal (PDT) the adult UAs status and which IDHS state-operated mental health center hospital reported the absence.
  • B.If the name check reveals an individual is an adult UA, the Department member will transport the adult UA to the nearest IDHS state-operated mental health hospital listed in the Department directive entitled "Approved Medical Facilities" regardless of the UAs cooperativeness. If the name check reveals a Missing / Found Person Case Report (CPD-11.407):
    • 1.was prepared, follow the procedures outlined in the Department directive entitled "Missing / Found Persons."
    • 2.was not prepared, complete a Hospitalization Case Report (CPD-11.406), entering the name of the IDHS state-operated mental health center that the UA was transported to, in the narrative portion.
(Items indicated by italics/double underline were revised or added.)
Authenticated by: JKH
Garry F. McCarthy
Superintendent of Police
00-101/ 12-003 AOG [dw]/SB