Chicago Police DepartmentSpecial Order S04-22
Municipal Administrative Hearings
Issue Date:09 January 2020Effective Date:09 January 2020
Rescinds:28 May 2015 Version
Index Category:Preliminary Investigations
I.Purpose
This directive:
  • A.continues the Municipal Administrative Hearings program for adjudicating Municipal Code of Chicago (MCC) ordinance violations;
  • B.encourages members to use an Administrative Notice of Ordinance Violation (ANOV) citation (CPD-11.497A) in lieu of a physical arrest in accordance with the provisions of this directive;
  • C.informs Department members:
    • 1.of procedures for the enforcement of certain MCC ordinance violations and the adjudication of those violations through the Department of Administrative Hearings program; and
    • 2.that ANOV citations will be used to cite MCC, Chicago Transit Authority (CTA), and Chicago Park District ordinance violations that carry a penalty of a fine or both a fine and a jail sentence, unless otherwise indicated.
  • D.continues the mail-in payment option program that will allow a violator the option of paying a fine by mail for certain MCC ordinance violations in lieu of appearing at a hearing with the Department of Administrative Hearings (DAH);
  • E.continues procedures for the issuance, cancellation, and administrative release of the ANOV citation;
  • F.continues the Administrative Notice of Violation Hearing Date/Hearing Time Changes form (CPD-11.566); and
  • G.satisfies CALEA Law Enforcement Standards Chapter 1.
II.General Information
The purpose of enforcement action, whether the issuance of a citation or making a physical arrest, is to improve the quality of life in the neighborhood and reduce a citizen's fear of illegal activity.
  • A.A Department member will maintain the discretionary authority to make a physical arrest for a MCC ordinance violation.
  • B.A Department member will not issue an ANOV if the ordinance violation imposes a jail sentence as the only penalty.
  • C.If a violator is issued a citation in which all of the offenses qualify for the mail-in payment option and the violator elects to use that option, an ANOV citation will be adjudicated by the Department of Administrative Hearings (DAH). A violator that elects to mail in the prescribed fee that corresponds to the violation(s) issued instead of appearing for a hearing at the DAH will have seven days from the issuance of the notice to mail in the fee before the case proceeds to a hearing.
  • D.The DAH has the authority to hear MCC ordinance violations that impose fines or both a fine and a jail sentence on the respondent. MCC, CTA, and Chicago Park District ordinances that carry penalties of a fine or both a fine and a jail sentence are the only violations that may be cited on an ANOV. The DAH does not have the authority to hear state statute violations.
  • E.The DAH also conducts hearings for false burglar alarm violations, vehicle impoundments, public passenger vehicle rule violations, and Violation Notice citations (e.g., compliance violations). A Department member will refer to the respective Department directives regarding procedures for processing and enforcing these violations.
  • F.The Ordinance Complaint Form will continue to be used for select violations consistent with the Department directive titled "Ordinance Complaint Form" and must be scheduled for the local misdemeanor court branch consistent with the Department directive titled "Court Call Schedule."
    :
    A Department member will not use the ANOV citation to cite an ordinance violation that imposes a jail sentence as the only penalty. For additional information concerning circumstances when the issuance of an ANOV is either prohibited or involves modified procedures, refer to the Department directive titled “Exemptions and Restrictions for Issuing ANOV Citations.”
III.Procedures
  • A.A Department member issuing an ANOV citation will:
    • 1.inform the Office of Emergency Management and Communications (OEMC) dispatcher of the location of the violation, the name of the violator (including the middle initial, if applicable), or an identification number of the violator (i.e., driver's license, state identification card, City of Chicago Municipal ID card). If no RD number is obtained for the violation, the event number issued by OEMC will be recorded on the ANOV citation in the “Event/RD#" box.
      NOTE:
      If a Department member has cause to issue ANOV citations to multiple violators, only one event number will be required and the OEMC dispatcher must be notified of the names or identification numbers (i.e., driver's license, state identification card, City of Chicago Municipal ID card) of all violators cited.
    • 2.name check the violator through a Portable Data Terminal (PDT) or OEMC dispatcher prior to issuing the citation. The identity of the person being issued an ANOV citation will be verified and a complete address will be recorded (i.e., number, street, city, state, and zip code). If an Illinois driver’s license or state identification card number is revealed through the name check, the number will be noted on the ANOV citation in the space provided.
    • 3.complete the applicable sections of the ANOV citation and ensure that:
      • a.if a business is being cited for a violation, the section titled “Respondent’s Name” contains the name of the business (as recorded on the business license, if available); the section titled “Person Served” contains the name of the person or employee that will sign and receive the citation (e.g., the violator, the bartender, the store employee); and the section titled “Resp Address No.” contains the address of the establishment;
      • b.if a person is being cited for a violation, the section titled “Respondent’s Name” contains the name of the violator, the section titled “Person Served” contains the word “same,” and the section titled “Resp. Address No.” contains the respondent’s home address. The section titled “Identification” must contain a valid identification number for the violator (i.e., drivers license, state identification card, City of Chicago Municipal ID card); or
      • c.when citing violations arising from the same incident to multiple persons (e.g., several people drinking alcohol in the park together), all respondents will be issued citations by the same officer and have their cases set for hearing on the same date, time, and room number.
        NOTE:
        Multiple tickets that are issued to a group of persons arising from the same incident will be cross-referenced by ticket number in the section titled “Comments.”
    • 4.indicate the MCC ordinance violation on the citation. A maximum of two MCC ordinance violations can be cited on a single citation provided that the violations are issued to the same offender and are related to the same incident. A list of frequently cited offenses has been preprinted on the ANOV citation. If the violation is not included as a preprinted offense, the officer will write in the MCC violation number and the name of the offense in the appropriate box.
      NOTE:
      If the officer must write the MCC violation number and name, only one write-in violation can be cited on that ANOV citation.
    • 5.designate the count for each violation by recording a number "1" or a number "2" in the box next to the charge in the preprinted listing. This number will then correspond to the appropriate narrative section.
    • 6.ensure that the “Describe Action” section (Step 2 on the ANOV citation) is completed with a detailed description for each offense committed and that the description accurately corresponds to the charge cited as "Count 1" or "Count 2." The hearing officer must understand the action that constituted each offense because the issuing officer will not be present during the hearing.
      NOTE:
      An officer may line out the preprinted phrase “Count 2, In That:” (Step 2 on the ANOV citation) to create more room to complete the detailed description of "Count 1." If this is done only one violation may be issued on this citation.
    • 7.record the hearing date, time, and room number as described in Item VI of this directive, regardless of what type of offense the officer is citing (either mail-in payment option or a mandatory hearing offense). When multiple ANOV citations are issued to a respondent, the hearing date, time, and room number on all citations will be the same.
    • 8.not use correction fluid (white-out) or make erasures, corrections, or changes on the ANOV unless the only mistake is the hearing information. In cases where hearing information must be corrected, the issuing member will:
      • a.correct the hearing information on the original citation;
      • b.complete an Administrative Notice of Violation Hearing Date/Hearing Time Changes form (CPD-11.566);
      • c.send the original Administrative Notice of Violation Hearing Date/Hearing Time Changes form and a photocopy of the corrected citation to respondent/person served via US Mail;
      • d.send a photocopy of the completed Administrative Notice of Violation Hearing Date/Hearing Time Changes form to any complainants or witnesses via US Mail; and
      • e.submit a photocopy of the completed Administrative Notice of Violation Hearing Date/Hearing Time Changes form, attached to the corrected Department of Administrative Hearing Copy (white) of the citation, to the appropriate supervisor.
    • 9.inventory confiscated items consistent with the Department directive titled “Processing Property Under Department Control.” The violator will be required to go to the appropriate police facility to obtain the “Owner’s Copy” of the Property Inventory form (CPD-34.523). The inventory number will be entered in the space provided on the ANOV. A Department member will attach Copy 3 “Court Copy” of the Property Inventory form to the original (white) copy of the ANOV citation.
      NOTE:
      A paperclip will be used to attach items to the ANOV citation to facilitate computer processing.
    • 10.ensure the violator signs the citation and give the violator the “Respondent Copy” (tan) of the ANOV citation.
    • 11.inform the respondent or person served if:
      • a.all the ordinance violations cited qualify for the mail-in payment option, to follow the directions on the front and back of the “Respondent Copy” (tan) of the ANOV citation; or
      • b.any of the ordinance violations cited do not qualify for the mail-in payment option, that their appearance at the ANOV hearing is mandatory.
        NOTE:
        A list of ordinance violations that qualify for the mail-in payment option are printed on the inside cover of the ANOV citation book and on the back of the “Respondent Copy” (tan).
    • 12.not issue two separate ANOV citations to one violator relating to the same incident to allow the violator the option of mailing-in a fine for one of the violations.
    • 13.ensure that the complainant's name is recorded in the appropriate box on the front "Department of Administrative Hearings Copy" (white) of the citation and place the address and phone number on the "Prosecuting Department Copy" (pink) to ensure the offender does not gain access to the complainant's information.
    • 14.inform a private person acting as a complainant or witness the location, room number, date, and time of the administrative hearing for the ANOV citation issued.
    • 15.record that an ANOV citation has been issued and list the citation number(s) on any Department reports pertaining to the particular offense or incident.
    • 16.clear from the event using the proper disposition code from the Miscellaneous Incident Reporting Table (CPD-11.484) and include the number of citations issued.
      NOTE:
      When a Department member initiates a name check via PDT, the member is required to enter the driver's license, state identification card number, or City of Chicago Municipal ID card information (name, address, date of birth) in the remarks section of the disposition screen.
    • 17.submit the issued citations and, if applicable, photocopies of all pertinent case reports attached with a paperclip to the member’s supervising sergeant or the district station supervisor by the end of the tour of duty.
    • 18.not attend Administrative Adjudication Hearings unless they receive a notification to appear through their unit. In instances that a scheduled court-case date and time conflicts with a notification to appear at an Administrative Adjudication Hearing, the officer will attend the scheduled court case. The officer will follow the procedures relative to court attendance and required notification to his or her unit consistent with the Department directive titled “Court Call Schedule.”
      NOTE:
      A supervisor that is notified by a Department member of an inability to appear at an Administrative Adjudication Hearing will follow the procedure detailed in Item VI-F of this directive.
IV.Public Passenger Vehicle Violation
  • A.When an officer issues an ANOV citation for a public passenger vehicle violation, the officer will:
    • 1.verify that the driver has:
      • a.a valid state-issued driver’s license;
      • b.either the applicable Taxicab Public Vehicle License or Livery Public Vehicle License (both referred to as the “hard card”) displayed in the regulation license holder located inside the vehicle. The hard card is a two-part license. Information regarding insurance, the year, make, vehicle identification number (VIN), description of the vehicle, whether safety shield required, and if advertising is allowed is documented on the reverse side;
      • c.proof of insurance;
      • d.a current Department of Business Affairs and Consumer Protection chauffeur’s license or temporary chauffeur’s license, if applicable, containing the driver’s photo, name, and signature; and
      • e.a medallion affixed to the exterior of the cowl or hood of the taxicab or a current Department of Business Affairs and Consumer Protection emblem affixed to the lower right-hand corner of the windshield of the livery vehicle. The shape of the medallion changes every year.
    • 2.follow the procedures consistent with the Department directive titled “Citing Traffic Violations and Attending Traffic Court” if a traffic violation has been committed.
      NOTE:
      Traffic violations that must be issued on a "Personal Service Citation" will not be sent to the DAH. A driver's license cannot be sent to the DAH.
    • 3.confiscate the chauffeur’s license or temporary chauffeur’s license and attach it to the "Department of Administrative Hearings Copy" (white) of the ANOV citation with a paperclip ONLY when the:
      • a.chauffeur's license or driver's license is expired, suspended, rescinded, canceled, or revoked; or
      • b.chauffeur's license or temporary chauffeur's license is part of an investigation, including but not limited to possible fraud or forgery of the chauffeur license card.
V.ANOV Citation Distribution and Retention
  • A.Issuing Officer's Responsibilities
    • 1.The “Department of Administrative Hearings Copy” (white) and the “Prosecuting Department Copy” (pink) will be submitted by the end of the issuing member's tour of duty to his or her supervising sergeant or the district station supervisor. If property has been inventoried, attach Copy 3 “Court Copy” of the Property Inventory form (CPD-34.523) to the “Department of Administrative Hearings Copy” (white).
    • 2.The “Respondent’s Copy” (tan) will be given to the violator or person served.
    • 3.The “Issuing Officer, Investigator and/or Inspector Copy” (blue) is required to be kept by the issuing officer for a period of one year from the issue date of the last citation in the ANOV citation book.
  • B.Supervisor's Duties
    Sergeants will review completed ANOV citations to ensure that they have been accurately completed and the correct hearing information has been entered. If:
    • 1.correct, the reviewing supervisor will place his or her initials and star number in the lower right-hand corner of the citation to indicate approval and forward the ANOV, by the end of the tour of duty, to the citation clerk or designated unit members for processing; or
    • 2.an ANOV citation is incomplete or inaccurate, it will be returned to the issuing officer for the necessary action.
VI.Hearings
  • A.All ANOV citations will be scheduled for hearings using the officer’s court-key letter designation and the Misdemeanor and City Ordinance Court Citing Date Card (CPD-11.562). Cases will be scheduled for a hearing date not less than 28 but within 65 days of the date of the violation. If an officer’s court key or selected furlough places the hearing date outside the required 28 to 65 day time frame, officers will, when:
    • 1.feasible, request their partner issue the citations to allow placement of the hearing date within the date restriction; or
    • 2.a partner is unable to issue the citation(s), select an alternate hearing date other than their court-key date that conforms to the affected time period.
      NOTE:
      The issuing officer will use only one non-court-key date for all ANOV citations outside the affected time period.
  • B.All ANOV citations, except public vehicle rule violations and public passenger ordinance violations, will be scheduled to be heard at the DAH for the times listed below based on the unit of assignment of the issuing officer.
    • 1.Room 101
      • a.0900 hours: Units 001, 010, and 011.
      • b.1030 hours: Units 012 and 701.
      • c.1300 hours: Unit 059.
      • d.1430 hours: Units 018, 019, 020, and 024.
    • 2.Room 102
      • a.0900 hours: Units 002, 007, 008, and 009.
      • b.1030 hours: Units 003, 004, 005, 006, 022, and 192.
      • c.1300 hours: Units 015, 016, and 145.
      • d.1430 hours: Units 014, 017, and 025.
    • 3.Room 102
      0900 hours: all other Department units not specifically listed in this directive.
  • C.All ANOV citations for the Department of Business Affairs and Consumer Protection public vehicle rule violations and public passenger ordinance violations will be scheduled for Room 106 on Mondays at 0900 hours for even-numbered units and on Thursdays at 0900 hours for odd-numbered units.
    NOTE:
    Members will not schedule cases for any Monday or Thursday designated as a “No Court” day on the Chicago Police Operations Calendar (CPD-11.000).
  • D.Members of Units 145 and 050 that are tasked with the responsibility of issuing public vehicle violations will schedule these violations for Mondays or Thursdays in Room 106 based on the unit of assignment of the issuing member and as designated by the unit commanding officer:
    • 1.Room 106
      • a.0900 hours: Unit 145.
      • b.1030 hours: Units 145 and 050.
      • c.1300 hours: Unit 145.
      • d.1430 hours: Unit 145.
      NOTE:
      The Commanding Officer, Court Section, will ensure that each Department member tasked with public passenger vehicle rule violations and public passenger ordinance enforcement is assigned to one of the court calls listed in Item VI-D of this directive.
  • E.Attendance at Hearings
    • 1.Officers required to appear at the Department of Administrative Hearings facility for a hearing will appear in the appropriate uniform of the day/civilian dress required of duty-related judicial proceedings consistent with the Department directive titled "Uniform and Appearance Standards.”
    • 2.Upon arriving, officers will report to the first floor security office and log in with Court Section personnel.
    • 3.Officers will then report to the appropriate hearing room with copies of any related documents and reports and be fully prepared to testify.
    • 4.At the conclusion of their appearance, officers will log out with Court Section personnel and provide the disposition of the case.
    • 5.When officers complete their duties and Court Section personnel are not present, they will notify:
      • a.the Court Section between 0800 hours and 1600 hours; and
      • b.CPIC between 1600 hours and 0800 hours.
    • 6.If appearing during other than normal duty hours, an officer will complete an Overtime/Compensatory Time Report (CPD-11.608) and leave it in the appropriate location at the security office.
  • F.Supervisors notified by a Department member of their inability to appear at an Administrative Adjudication Hearing will notify the district station supervisor/designated unit supervisor, who will ensure that the court absence is entered directly into the Automated Court Notification System.
VII.Canceled/Administratively Released Citations
  • A.An ANOV citation must be adjudicated unless:
    • 1.an offender refuses to sign the ANOV citation and is subsequently arrested;
    • 2.an error is made in the preparation of the ANOV citation and another ANOV citation is issued;
    • 3.the ANOV citation is prepared in error and another type of citing instrument/complaint has been issued (e.g., Violation Notice citation); or
  • B.When a circumstance listed in Items VII-A exists, the Department member will prepare a Cancellation/Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form (CPD-11.492).
    NOTE:
    If the only error on the citation is the hearing information, the correction will be made on the citation and the issuing member will follow the procedures outlined in Item III-A-8 of this directive. Questions concerning the correction of any other errors on the citation (e.g., missing dates, incorrect addresses, incomplete names) must be directed to the  Department of Law—Department of Administrative Hearings Unit.
  • C.The officer preparing the release form will clearly explain the circumstances for the release in the “Reason” section.
  • D.Under no circumstances will an officer make any annotations (e.g., VOID or CANCELED) on the citation.
  • E.The officer will attach the “Department of Administrative Hearing Copy” (white), the "Prosecuting Department Copy” (pink), and the “Respondent’s Copy” (tan) of the ANOV citation to the Cancellation/Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form.
  • F.the ANOV citation cannot be administratively released unless the “Respondent’s Copy” (tan) that contains the error can be retrieved.
  • G.The officer will submit the release form to the district station supervisor/unit commanding officer for approval. If the release request is initiated by a member outside the unit/district, the unit commanding officer approving the release form will ensure that it is forwarded to the citation clerk in the requesting member’s unit of assignment.
  • H.Citation clerks or designated unit members in units that do not have citation clerks will process all canceled/administratively released citations by:
    • 1.receiving the approved Cancellation/Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form with the attached citation;
    • 2.recording the subject citation on a separate Transfer Listing for MCC Administrative Notice of Ordinance Violations (ANOV) form (CPD-11.498) with the notation “Canceled” written next to the citation number and attaching a photocopy of the canceled citation to the transfer listing;
    • 3.completing the applicable Administrative Citation Control Sheet (ACCS) form (CPD-11.495) with the entry “Canceled,” signifying the disposition of the citation;
    • 4.submitting a photocopy of the approved Cancellation/Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form, the “Prosecuting Department Copy” (pink) of the ANOV citation, and the Transfer Listing to the DAH consistent with the procedures outlined in Item X-C of this directive; and
    • 5.attaching the approved Cancellation/Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form, and the “Department of Administrative Hearing Copy” (white) of the ANOV citation to the ACCS, that will remain in unit files consistent with existing records-retention requirements.
VIII.Issuance and Storage Responsibilities
  • A.Ordering
    • 1.A supply of ANOV citation books will be maintained at the  Equipment and Supply Section . Units will follow established procedures to obtain additional ANOV citation books.
    • 2.The Equipment and Supply Section will be responsible for maintaining an adequate supply of ANOV citations.
  • B.Storage
    • 1.The supply of ANOV citation books will be maintained in a secured area and will be inaccessible to personnel other than the issuing member.
    • 2.All unopened boxes of ANOV citation books will be retained in a locked storage area.
  • C.Pre-numbering of the Administrative Citation Control Sheet (ACCS) form (CPD-11.495)
    • 1.A citation clerk or designated unit member will open each box of ANOV citation books, make a complete check of the contents, assign an ACCS to each book in the box, and check the appropriate box on the sheet to indicate the type of citation book. The only information required on the sheet at this time will be the number of the first citation in each book in the space marked “From."
    • 2.A citation clerk or designated unit member will also ensure the sheets are arranged numerically and retained within the opened box of supplied books.
  • D.Issuance of books
    • 1.The ANOV citation books will be issued in ascending numerical order. A book will not be issued out of sequence. If a citation book is missing, an immediate investigation will be conducted and, if circumstances warrant, the provisions consistent with the Department directive titled “Complaint and Disciplinary Procedures” will be followed.
    • 2.A Department member issued an ANOV citation book will be responsible for determining if all the citations are in the book and if they are in satisfactory condition. Books found to be satisfactory will be accepted by the receiving member by completing and signing the ACCS.
    • 3.Citation books that are found to be unacceptable because of mutilated, misprinted, or missing citations will not be accepted by the member. These books will be listed by the citation clerk on a Transfer Listing for MCC Administrative Notice of Ordinance Violations (ANOV) form (CPD-11.498) and returned to the Equipment and Supply Section. An explanation for the unacceptability of the citation book will accompany each transfer listing.
  • E.Lost or Stolen ANOV Citations or Citation Book
    • 1.When an ANOV citation or citation book is lost or stolen, the loss or theft will be reported on the appropriate case report, and the officer reporting the loss or theft will ensure that an administrative message is sent via the Administrative Message Center.
    • 2.Citation clerks or designated Department members will prepare a Transfer Listing for MCC Administrative Notice of Ordinance Violations (ANOV) for each citation lost or stolen. The Transfer Listing for MCC Administrative Notice of Ordinance Violations (ANOV) and a copy of the appropriate case report will be sent to the DAH.
      NOTE:
      The district station supervisor or designated supervisor of a unit will be responsible for the control of ANOV citation books and their issuance to unit members.
IX.Accountability and Responsibility
  • A.Administrative Citation Control Sheets (ACCS)
    • 1.Upon issuance of an ANOV citation book, the corresponding ACCS will be completed by the requesting and issuing members. Both members must sign the sheet. The requesting member will enter the complete citation number of the last citation in the book on the ACCS in the space marked “To.” The line indicated for the first citation will be completed by entering the entire number of the first citation. The last three digits of each succeeding citation number will be entered on the ACCS for the remaining citations in the book. The ACCS will then be inserted in the “Active Citation” binder in numerical order by the citation clerk.
    • 2.As copies of issued citations are received by the citation clerk or designated unit member, entries will be made on the corresponding ACCS indicating the date the citation was written, the date of the transfer listing covering the citation, and the initials of the person making such entries. If the entire ACCS is filled in on the same date by the same member, that member will sign his or her name vertically in the column provided for initials, rather than initial each line individually.
    • 3.If a citation from any book is not received in numerical order, the member preparing the ACCS will notify the district station supervisor/unit commanding officer. The district station supervisor/unit commanding officer will immediately initiate an investigation to locate the missing citation. In addition to notifying the district station supervisor/unit commanding officer, the member will record the notification in the “Remarks for C.O.” column in which the “skip” was noted. While the investigation is being conducted, all subsequent citations from the same book will be processed without delay.
    • 4.Whenever a book of citations is completed and all citations are received and accounted for, the citation clerk or designated unit member making the final entry will remove the ACCS from the “Active Citation” binder and present it to the district station supervisor/unit commanding officer for approval. After inspection of the ACCS for correctness and completeness, the district station supervisor/unit commanding officer will sign the ACCS before it is placed in the “Inactive Citation” binder.
    • 5.The district station supervisor/unit commanding officer will schedule periodic inspections of the “Active Citation” binder to ensure that completed ACCS have been removed and placed in the “Inactive Citation” binder.
  • B.Re-assigned ANOV citation books
    • 1.When an officer is detailed or transferred to another unit that does cite MCC violations, the officer will retain the assigned ANOV citation book. At the completion of the last tour of duty before the transfer is effective, the officer will submit all ANOV citations written to that date. The unit citation clerk will forward the active ACCS to the officer’s new unit of assignment.
    • 2.When an officer is detailed or transferred to a unit that does not cite MCC violations, the officer will promptly remove the “Issuing Officer, Investigator and/or Inspector Copy” (blue) tickets that correspond to citations that have been issued and return the assigned ANOV citation book and the remaining ANOV citations to the citation clerk in the previous unit of assignment. When a previously assigned ANOV citation book is turned in for re-assignment, the citation clerk will:
      • a.make a notation on the ACCS immediately below the last entry, stating the reason the book was turned in and the date; and
      • b.ensure that a second ACCS is prepared with the remaining ANOV citation numbers listed on the new ACCS. The original ACCS will be stapled to the second ACCS and will remain together with the ANOV citation book until it is re-assigned to another officer.
X.ANOV Citation Processing
  • A.Unit commanding officers will ensure that ANOV citations are processed and submitted to the Department of Administrative Hearings and the Department of Law on a daily basis (excluding holidays).
  • B.The Department of Administrative Hearings requires that ANOV citations are received at least two weeks prior to the assigned hearing date. If a hearing date of the ANOV citation is less than two weeks from the date of processing, the unit commanding officer will ensure the citations are immediately delivered by unit personnel to the Department of Administrative Hearings, 740 North Sedgwick, 2nd floor, for immediate processing.
  • C.Unit citation clerks will:
    • 1.separate the “Department of Administrative Hearing Copy” (white) of the ANOV citation from the “Prosecuting Department Copy” (pink copy) and process them separately as outlined in Item X-D; and
    • 2.include with the “Department of Administrative Hearing Copy” (white) of the ANOV citation, if applicable:
      • a.copy 3 “Court Copy” of the Property Inventory form (CPD-34.523);
      • b.a photocopy of the Cancellation/Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form (CPD-11.492); and
      • c.other pertinent reports (e.g., case report).
  • D.Unit citation clerks will complete a Transfer Listing for MCC Administrative Notice of Ordinance Violations formset (CPD-11.498) on a daily basis (excluding holidays), regardless of the number of citations that are listed. The Transfer Listing will:
    • 1.list all citations issued by members of the unit separated by the date of issuance and listed in ascending numerical order;
    • 2.contain the signature of both the preparing member and the district station supervisor/unit commanding officer; and
    • 3.be photocopied and prepared for distribution as follows:
      • a.the original white and yellow copy of the Transfer Listing formset will be:
        • (1)wrapped around the “Department of Administrative Hearing Copy” (white) of the ANOV citation that correspond to that Transfer Listing;
        • (2)placed in an appropriate envelope by the Department member completing the Transfer Listing formset. This Department member will place his or her signature, the unit of assignment, and employee or star number (sworn members) across the sealed flap. Separate envelopes will be used for each complete transfer listing; and
        • (3)forwarded on a daily basis (excluding holidays), via the Police Documents Section, General Support Division, to the Department of Administrative Hearings—Municipal Hearings Division.
        NOTE:
        A paper clip will be used to attach items to the ANOV citation to facilitate computer processing.
      • b.the pink copy of the Transfer Listing formset will be maintained in the unit file until the yellow copy is “receipted” and returned to the unit from the DAH. When the yellow copy is returned, the pink copy will be destroyed in accordance with existing records-retention requirements and the yellow copy will be placed in the unit file; and
      • c.the photocopy of the Transfer Listing formset will be wrapped around the “Prosecuting Department Copy” (pink) of the ANOV citation and will be:
        • a.placed in a separate sealed envelope by the member completing the Transfer Listing formset. This member will place his or her signature, the unit of assignment, and employee or star number across the sealed flap. Separate envelopes will be used for each complete transfer listing; and
        • b.forwarded on a daily basis (excluding holidays), via the Police Documents Section, General Support Division, to the Chicago Department of Law—Department of Administrative Hearings Unit.
(Items indicated by italics/double underline have been added or revised)
Authenticated by: KC
Charlie Beck
Interim Superintendent of Police
17-007/19-054 JAB/JJR
PHONE BOOK:
1.
Department of Administrative Hearings, Court Section Personnel
740 North Sedgwick
312-742-8428 / PAX 0544
2.
Equipment and Supply Section
1869 W. Pershing 4th fl
PAX 4051
GLOSSARY TERMS:
ADDENDA:
1.S04-22-01 - Exemptions and Restrictions for Issuing ANOV Citations
2.S04-22-02 - Enforcement of the Chicago Cruising Zones
3.S04-22-03 - False Burglar Alarms
4.S04-22-04 - Mobile ANOV Processing Unit Pilot Program – Phase I
5.S04-22-05 - Cancellation of Administrative Notice of Ordinance Violation (ANOV) Citation Books