Chicago Police DepartmentSpecial Order S04-22
Municipal Administrative Hearings
Issue Date:28 May 2015Effective Date:28 May 2015
Rescinds:17 November 2014 Version
Index Category:Preliminary Investigations
I.Purpose
This directive:
  • A.continues the Municipal Administrative Hearings program for adjudicating Municipal Code of Chicago (MCC) ordinance violations.
  • B.encourages members to use an Administrative Notice of Ordinance Violation (ANOV) citation in lieu of a physical arrest and detention, when practical, in accordance with the provisions of this directive.
    NOTE:
    Department members will maintain the discretionary authority to make physical arrests for MCC ordinance violations. The purpose of enforcement action, whether it be the issuance of a citation or making a physical arrest, is to improve the quality of life in the neighborhoods and reduce citizens’ fear of illegal activity.
  • C.informs Department members:
    • 1.of procedures for the enforcement of certain MCC ordinance violations and the adjudication of those violations through the Administrative Hearings program.
    • 2.that ANOV citations will be used to cite most MCC, including Chicago Transit Authority (CTA) and Chicago Park District ordinance violations, which carry a penalty of a fine or both a fine and a jail sentence, unless otherwise indicated.
  • D.continues the mail-in payment option program citywide that will allow violators the option of paying a fine by mail for certain MCC ordinance violations in lieu of appearing at a hearing with the Department of Administrative Hearings (DAH).
  • E.establishes procedures for the issuance, cancellation, and administrative release of the ANOV citation.
  • F.continues the Administrative Notice of Violation Hearing Date/Hearing Time Changes (CPD-11.566) form
II.General Information
  • A.Unless the violator was issued a citation in which all of the offenses qualify for the mail-in payment option and the violator elects to use that option, ANOV citations will be adjudicated by the Department of Administrative Hearings (DAH). Violators who elect to mail in the prescribed fee that corresponds to the violation(s) issued instead of appearing for a hearing at the DAH will have seven days from the issuance of the notice to mail in this fee before the case proceeds to a hearing.
  • B.The DAH has the authority to hear MCC ordinance violations that impose fines or both a fine and a jail sentence on a respondent/person served. Municipal Code of Chicago, CTA, and Park District ordinances that carry penalties of a fine or both a fine and a jail sentence are the only violations that may be cited on an ANOV. Members will not use the ANOV citation to cite an ordinance violation that imposes a jail sentence as the only penalty. The DAH does not have the authority to hear state statute violations.
  • C.In addition to adjudicating ANOV citations, the DAH also conducts hearings for False Burglar Alarm violations, vehicle impoundments, Public Passenger Vehicle rule violations, and Violation Notice citations (Compliance Violations). Members are to refer to the respective Department directives regarding procedures for processing and enforcing these violations.
  • D.The Municipal Code of Chicago Card (CPD-11.445) does not list all of the MCC ordinance violations that may be cited on an ANOV citation. It is only a limited listing of the most often cited MCC ordinance violations. Members are to refer to the Municipal Code of Chicago for additional references on violations.
  • E.The Ordinance Complaint Citation will continue to be used for select violations consistent with the procedures outlined in the Department directive entitled "Ordinance Complaint Form."
    NOTE:
    Individuals issued Ordinance Complaint citations must be scheduled for the local misdemeanor court branch in accordance with the Department directive entitled “Court Call Schedule.”
III.Exceptions and Restrictions
Members will refer to the Department directive entitled “Exceptions and Restrictions for Issuing ANOV Citations” for additional information concerning those offenses and circumstances when the issuance of an ANOV is either prohibited or involve modified procedures.
IV.Procedures
  • A.Department members issuing an ANOV citation will:
    • 1.inform the Office of Emergency Management and Communications (OEMC) dispatcher of the location of the violation and the name or an identification number of the violator. If no RD number is obtained for the violation, the event number issued by OEMC will be recorded on the ANOV citation in the section entitled “Event/RD#.”
      NOTE:
      Only one event number will be required per incident, even if the Department member has cause to issue multiple ANOV citations to one or multiple violators. However, the OEMC dispatcher must be notified of the name or identification number of all violators cited.
    • 2.name check the violator via a Portable Data Terminal (PDT), if so equipped, or through OEMC before issuing the citation. The identity of the person being issued an ANOV citation will be verified and a complete address will be recorded (number, street, city, state, and zip code). If an Illinois driver’s license or state identification card number is revealed through the name check, the number will be noted on the ANOV citation in the space provided.
      NOTE:
      The issuing officer must include the middle initial of the violator, if applicable, to ensure the accuracy of the name check.
    • 3.complete an ANOV citation when an MCC ordinance has been violated, provided none of the exceptions or restrictions outlined in the Department directive entitled “Exceptions and Restrictions for Issuing ANOV Citations" are present. The officer will complete the applicable sections of the ANOV citation and ensure that:
      • a.if a business is being cited for a violation, the section entitled “Respondent’s Name” contains the name of the business (as recorded on the business license, if available), the section entitled “Person Served” contains the name of the person or employee who signs for and receives the citation (i.e., the violator, the bartender, the store employee), and the section entitled “Resp. Address No.” contains the address of the establishment.
      • b.if a person is being cited for a violation, the section entitled “Respondent’s Name” contains the name of the violator, the section entitled “Person Served” contains the word “same,” and the section entitled “Resp. Address No.” contains the respondent’s home address. The section entitled “Identification” must contain a valid identification number for the violator (i.e., a state identification card number or driver’s license number).
      • c.when citing violations arising from the same incident to multiple persons (e.g., several people drinking alcohol in the park together), all respondents will be issued citations by the same officer and have their cases set for hearing on the same date, time, and room number.
        NOTE:
        Multiple tickets that are issued to a group of persons arising from the same incident will be cross-referenced by ticket number in the section entitled “Comments.”
    • 4.indicate the MCC ordinance violation on the citation. A maximum of two MCC ordinance violations can be cited on a single citation provided that the violations are issued to the same offender and are related to the same incident. A list of frequently cited offenses has been preprinted on the ANOV citation. If the violation is not included as a preprinted offense, officers will write in the MCC violation number and the name of the offense in the appropriate box.
      NOTE:
      If the officer must write in the MCC violation number and name, only one write-in violation can be cited on that ANOV citation.
    • 5.designate the count for each violation by recording a number "1" or a number "2" in the box next to the charge in the pre-printed listing. This number will then correspond to the appropriate narrative section.
    • 6.ensure that the “Describe Action” section (Step 2 on the ANOV citation) is completed with a detailed description for each offense committed and that the description accurately corresponds to the charge cited as Count 1 or Count 2. The hearing officer must be able to understand the action that constituted each offense because the issuing officer will not be present during the hearing.
      NOTE:
      An officer may, if necessary, line out the preprinted phrase “Count 2, In That:” (Step 2 on the ANOV citation) in order to create more room to complete the detailed description of Count 1. If this is done, only one violation may be issued on this citation.
    • 7.record the hearing date, time, and room number as described in Item VI of this directive, regardless of what type of offense the officer is citing (either mail-in payment option or a mandatory hearing offense). When multiple ANOV citations are issued to a respondent, the hearing date, time, and room number on all citations will be the same.
    • 8.when a private person is the complainant, record the complainant’s name in the appropriate box on the front of the citation, but record the complainant’s address and phone number in the section entitled “Comments” on the pink “Prosecuting Department Copy” only. This will ensure that the offender does not gain access to the complainant’s information.
      NOTE:
      At no time will a second officer or supervisor be listed as a complainant or witness to the offense.
    • 9.not use correction fluid (white-out), make erasures, corrections, or changes on the ANOV unless the only mistake is the hearing information. In cases where hearing information must be corrected, the issuing member will:
      • a.correct the hearing information on the original citation.
      • b.complete a Administrative Notice of Violation Hearing Date/Hearing Time Changes (CPD-11.566) form.
      • c.send the original Administrative Notice of Violation Hearing Date/Hearing Time Changes form and a photocopy of the corrected citation to respondent/person served via US Mail.
      • d.send a photocopy of the completed Administrative Notice of Violation Hearing Date/Hearing Time Changes form to any complainants or witnesses via US Mail.
      • e.submit a photocopy of the completed Administrative Notice of Violation Hearing Date/Hearing Time Changes form, attached to the corrected “Department of Administrative Hearing Copy” (white) of the citation, to the appropriate supervisor.
    • 10.inventory confiscated items in accordance with the Department directive entitled “Processing Property Under Department Control.” The violator will be required to go to the appropriate police facility to obtain the “Owner’s Copy” of the Property Inventory form (CPD-34.523). The inventory number will be entered in the space provided on the ANOV. Members will attach Copy 3 “Court Copy” of the Property Inventory form to the original (white) copy of the ANOV citation.
      NOTE:
      To facilitate the computer processing of the citation, members will not use a staple to attach items to the ANOV citation. A paperclip will be used.
    • 11.ensure the violator signs the citation and give the violator the “Respondent Copy” (tan card) of the ANOV citation.
    • 12.inform the respondent or person served,
      • a.if all the ordinance violations cited qualify for the mail-in payment option, to follow the directions on the front and back of the “Respondent Copy” of the ANOV citation.
        NOTE:
        A list of ordinance violations that qualify for the mail-in payment option are printed on the inside cover of the ANOV citation book and on the back of the “Respondent Copy.”
      • b.if any of the ordinance violations cited do not qualify for the mail-in payment option, that their appearance at the ANOV hearing is mandatory.
        NOTE:
        Officers will not issue two separate ANOV citations to one violator relating to the same incident in order to allow the violator the option of mailing in a fine for one of the violations.
    • 13.if applicable, inform the private person acting as a complainant or witness the location, room number, date, and time of the administrative hearing for the ANOV citation issued.
    • 14.record that an ANOV citation has been issued and list the citation number(s) on any Department reports pertaining to the particular offense or incident.
    • 15.clear themselves from the event using the proper disposition code from the Miscellaneous Incident Reporting Table (CPD-11.484), including the number of citations issued.
      NOTE:
      When officers initiate a name check via PDT, they are required to enter the driver’s license or state identification card number in the remarks section of their disposition screen.
    • 16.submit the issued citations, along with a photocopy of all pertinent case reports attached with a paperclip to the citation, by the end of their tour of duty, to the member’s supervising sergeant or to the station supervisor.
    • 17.not attend Administrative Adjudication Hearings unless they receive a notification to appear through their unit. In instances where a scheduled court-case date and time conflict with a notification to appear at an Administrative Adjudication Hearing, the officer will attend the scheduled court case. The officer will follow the procedures relative to court attendance and required notification to his unit as outlined in the Department directive entitled “Court Call Schedule.”
      NOTE:
      Supervisors that are notified by Department members of their inability to appear at an Administrative Adjudication Hearing will follow the procedure detailed in Item VI-F of this directive.
  • B.When an officer issues an ANOV citation for a public passenger vehicle violation, the officer will:
    • 1.verify that the driver has:
      • a.a valid state-issued driver’s license.
      • b.either the applicable Taxicab Public Vehicle License or Livery Public Vehicle License (both referred to as the “Hard Card”) displayed in the regulation license holder located inside the vehicle. The hard card is a two-part license. Information regarding insurance, the year, make, vehicle identification number (VIN), description of the vehicle, whether it is required to have a safety shield, and if advertising is allowed is on the reverse side.
      • c.proof of insurance.
      • d.a current Department of Business Affairs and Consumer Protection chauffeur’s license or temporary chauffeur’s license, if applicable, containing the driver’s photo, name, and signature.
      • e.a medallion affixed to the exterior of the cowl or hood of the taxicab or a current Department of Business Affairs and Consumer Protection emblem affixed to the lower right-hand corner of the windshield of the livery vehicle. The shape of the medallion changes every year.
    • 2.follow the procedures established in the Department directive entitled “Citing Traffic Violations and Attending Traffic Court” if a traffic violation has been committed.
      NOTE:
      Traffic violations that must be issued on a Personal Service Citation will not be sent to the DAH. Drivers’ licenses cannot be sent to the DAH.
    • 3.confiscate the chauffeur’s license or temporary chauffeur’s license and attach it to the original (white) copy of the ANOV citation with a paperclip.
V.ANOV Citation Distribution and Retention
  • A.Issuing Officers’ Responsibilities
    • 1.The “Department of Administrative Hearings Copy” (white) and the “Prosecuting Department Copy” (pink) will be submitted by the end of the issuing member's tour of duty, to their supervising sergeant or to the station supervisor. If property has been inventoried, attach Copy 3 “Court Copy” of the Property Inventory to the original (white) of the ANOV citation that is submitted.
    • 2.The “Respondent’s Copy” (tan card) will be given to the violator or person served.
    • 3.The “Issuing Officer, Investigator and/or Inspector Copy” (blue) is required to be kept by the issuing officer for a period of one year from the issue date of the last citation in the ANOV citation book.
  • B.Supervisors’ Duties
    Sergeants will review completed ANOV citations to ensure that they have been accurately completed and the correct hearing information has been entered.
    • 1.If correct, the reviewing supervisor will place their initials and star number in the lower right-hand corner of the citation to indicate approval. Upon approval, the supervisor will forward the ANOV, by the end of their tour of duty, to the citation clerk or designated unit members for processing.
    • 2.If an ANOV citation is incomplete or inaccurate, it will be returned to the issuing officer for the necessary action.
VI.Hearings
  • A.ANOV citations will be scheduled for hearings using the officer’s court-key letter designation and the “Misdemeanor and City Ordinance” Court Citing Date Card (CPD-11.562). Cases will be scheduled for a hearing date, when practical, not less than 28 but within 65 days of the date of the violation. If an officer’s court key or selected furlough places the hearing date outside the required 28 to 65 day time frame, officers will:
    • 1.when feasible, request their partner issue the citations to allow placement of the hearing date within the date restriction.
    • 2.when a partner is unable to issue the citation(s), select an alternate hearing date other than their court key date that conforms to the affected time period.
      NOTE:
      The issuing officer will use only one non-court-key date for all ANOV citations outside the affected time period.
  • B.ANOV citations, except public vehicle rule violations and public passenger ordinance violations, will be scheduled to be heard at the DAH for the times listed below, based on the unit of assignment of the issuing officer.
    • 1.Room 101
      • a.0900 hours: Units 001, 010, and 011.
      • b.1030 hours: Units 012 and 701.
      • c.1300 hours: Units 059.
      • d.1430 hours: Units 018, 019, 020, and 024.
    • 2.Room 102
      • a.0900 hours: Units 002, 007, 008, and 009.
      • b.1030 hours: Units 003, 004, 005, 006, 022, and 192.
      • c.1300 hours: Units 015, 016, and 145.
      • d.1430 hours: Units 014, 017, and 025.
    • 3.Room 102
      0900 hours: all other Department units not specifically listed in this directive.
  • C.ANOV citations for the Department of Business Affairs and Consumer Protection public vehicle rule violations and public passenger ordinance violations will be scheduled for Room 106 on Mondays at 0900 hours for even-numbered units and on Thursdays at 0900 hours for odd-numbered units.
    NOTE:
    Members will not schedule cases for any Monday or Thursday designated as a “No Court” day on the Chicago Police Operations Calendar (CPD-11.000).
  • D.Members of Units 145 and 050 who are tasked with the responsibility of issuing public vehicle violations will schedule these violations for Mondays and/or Thursdays in Room 106 based on the unit of assignment of the issuing member and as designated by the unit commanding officer:
    • 1.0900 hours: Unit 145
    • 2.1030 hours: Units 145 and 050
    • 3.1300 hours: Unit 145
    • 4.1430 hours: Unit 145
      NOTE:
      The Commanding Officer, Traffic Section (Unit 145) will ensure that each member tasked with public passenger vehicle rule violations and public passenger ordinance enforcement is assigned to one of the court calls listed in Item VI-D of this directive.
  • E.Attendance at Hearings
    • 1.Officers required to appear at the Department of Administrative Hearings facility for a hearing will appear in the appropriate uniform / citizen’s dress required of duty-related judicial proceedings as outlined in the Department directive entitled “Personal Appearance, Uniform / Citizen's Dress and Equipment.”
    • 2.Upon arriving, officers will report to the 1st floor security office and log in with court section personnel.
    • 3.Officers will then report to the appropriate hearing room with copies of any related documents and reports and be fully prepared to testify.
    • 4.At the conclusion of their appearance, officers will log out with court section personnel and provide disposition of case.
    • 5.When officers complete their duties and court section personnel are not present:
      • a.notify the Court Section between 0800 hours and 1600 hours.
      • b.notify CPIC between 1600 hours and 0800 hours.
    • 6.If appearing during other than normal duty hours, officers will complete an Overtime / Compensatory Time Report (CPD-11.608) for their appearance and leave it in the appropriate location in the security office.
  • F.Supervisors notified by Department members of their inability to appear at an Administrative Adjudication Hearing will notify the station supervisor/designated unit supervisor, who will ensure that the court absence is entered directly into the Automated Court Notification System.
VII.Canceled / Administratively Released Citations
  • A.An ANOV citation must be adjudicated unless:
    • 1.an offender refuses to sign the ANOV citation and is subsequently arrested.
    • 2.an error is made in the preparation of the ANOV citation and another ANOV citation is issued.
    • 3.the ANOV citation is prepared in error and another type of citing instrument / complaint has been issued (i.e., Violation Notice citation).
    • 4.the ANOV citation was issued for MCC 7-24-099(a) "Possession of Cannabis" and the subsequent cannabis test revealed a negative result for cannabis.
  • B.When a circumstance listed in Items VII-A exists, a member will prepare a Cancellation / Administrative Release of the Administrative Notice of Ordinance Violation (ANOV)(CPD-11.492).
    NOTE:
    If the only error on the citation is the hearing information, the correction will be made on the citation and the issuing member will follow the procedures outlined in Item IV-A-9 of this directive. Questions concerning the correction of any other errors on the citation, including but not limited to missing dates, incorrect addresses, and incomplete names must be directed to the  Department of Law, Department of Administrative Hearings Unit.
  • C.The officer preparing the release form will clearly explain the circumstances for the release in the “Reason” section.
  • D.Under no circumstances will an officer make any annotations (i.e., VOID or CANCELED) on the citation.
  • E.The officer will attach the “Department of Administrative Hearing Copy” (white), “the Prosecuting Department Copy” (pink), and the “Respondent’s Copy” (tan card) of the ANOV citation to the Cancellation / Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form.
    • 1.If the ANOV citation was issued for MCC 7-24-099(a) "Possession of Cannabis," the “Respondent’s Copy” (tan card) of the ANOV citation is not required to cancel the citation. Department members will attach a photocopy of the Cannabis Field Test Affidavit indicating a negative result.
    • 2.For all other violations, the ANOV citation cannot be administratively released unless the “Respondent’s Copy” that contains the error can be retrieved.
  • F.The officer will submit the release form to the station supervisor / unit commanding officer for approval. If the release request is initiated by a member outside the unit / district, the unit commanding officer approving the release form will ensure that it is forwarded to the citation clerk in the requesting member’s unit of assignment.
  • G.Citation clerks or designated unit members in units that do not have citation clerks will process all canceled / administratively released citations by:
    • 1.receiving the approved Cancellation / Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form with the attached citation.
    • 2.recording the subject citation on a separate Transfer Listing for MCC Administrative Notice of Ordinance Violations (ANOV) with the notation “Canceled” written next to the citation number and attaching a photocopy of the canceled citation to the transfer listing.
    • 3.completing the applicable Administrative Citation Control Sheet (ACCS) with the entry “Canceled,” signifying the disposition of the citation.
    • 4.submitting a photocopy of the approved Cancellation / Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form, a photocopy of the Cannabis Field Test Affidavit indicating a negative result, the “Prosecuting Department Copy” (pink) of the ANOV citation, and the Transfer Listing to the DAH in accordance with the procedures outlined in Item X-C of this directive.
    • 5.attaching the approved Cancellation / Administrative Release of the Administrative Notice of Ordinance Violation (ANOV) form, the original Cannabis Field Test Affidavit indicating a negative result, and the “Department of Administrative Hearing Copy” (white) of the ANOV citation to the ACCS, which will remain in unit files in accordance with existing records-retention requirements.
VIII.Lost of Stolen ANOV Citations or Citation Book
  • A.When an ANOV citation or citation book is lost or stolen, the loss or theft will be reported on the appropriate case report, and the officer reporting the loss or theft will ensure that an administrative message is sent through the Administrative Message Center.
  • B.Citation clerks or designated members will prepare a Transfer Listing for MCC Administrative Notice of Ordinance Violations (ANOV) for each citation lost or stolen. The Transfer Listing and a copy of the appropriate case report will be sent to the DAH.
IX.Issuance and Storage
  • A.Responsibility
    District station supervisors or designated supervisors of units that have no station supervisors will be responsible for the control of ANOV citation books and their issuance to unit members.
  • B.Ordering
    • 1.A supply of ANOV citation books will be maintained at the Equipment and Supply Section. Units will follow established procedures to obtain additional ANOV citation books.
    • 2.The Equipment and Supply Section will be responsible for maintaining an adequate supply of ANOV citations.
  • C.Storage
    • 1.The supply of ANOV citation books will be maintained in a secured area and will be inaccessible to personnel other than the issuing member.
    • 2.Unopened boxes of ANOV citation books will be retained in a locked storage area.
  • D.Pre-numbering of the Administrative Citation Control Sheet (ACCS)
    • 1.Citation clerks or designated unit members in units that do not have citation clerks will, upon initially opening each box of ANOV citation books, make a complete check of the contents, assign an ACCS to each book in the box, and check the appropriate box on the sheet to indicate the type of citation book. The only information required on the sheet at this time will be the number of the first citation in each book in the space marked “From.”
    • 2.The sheets will be arranged numerically and retained with the supply of books (opened boxes).
  • E.Issuance of books
    • 1.The ANOV citation books will be issued in ascending numerical order. A book will not be issued out of sequence. If a citation book is missing, an immediate investigation will be conducted and, if circumstances warrant, the provisions outlined in the Department directive entitled “Complaint and Disciplinary Procedures” will be followed.
    • 2.Each member, upon issuance of an ANOV citation book, will be responsible for determining if all the citations are in the book and if they are in satisfactory condition. Books found to be satisfactory will be accepted by the receiving member by completing and signing the ACCS.
    • 3.Citation books that are found to be unacceptable because of mutilated, misprinted, or missing citations will not be accepted by the member. These books will be listed by the citation clerk on a Transfer Listing for MCC Administrative Notice of Ordinance Violations (ANOV) and returned to the Equipment and Supply Section. An explanation for the unacceptability of the citation book will accompany each Transfer Listing.
X.Accountability and Responsibility
  • A.Administrative Citation Control Sheets
    • 1.Immediately upon issuance of an ANOV citation book, the corresponding ACCS will be completed by the requesting and issuing members. Both members must sign the sheet. The requesting member will enter the complete citation number of the last citation in the book on the ACCS in the space marked “To.” The line indicated for the first citation will be completed by entering the entire number of the first citation. The last three digits of each succeeding citation number will be entered on the ACCS for the remaining citations in the book. The ACCS will then be inserted in the “Active Citation” binder in numerical order by the citation clerk.
    • 2.As copies of issued citations are received by the citation clerk or designated unit member, entries will be made on the corresponding ACCS indicating the date the citation was written, the date of the transfer listing covering the citation, and the initials of the person making such entries. If the entire ACCS is filled in on the same date by the same member, that member will sign his name vertically in the column provided for initials, rather than initial each line individually.
    • 3.If a citation from any book is not received in numerical order, the member preparing the ACCS will notify the station supervisor/unit commanding officer. The station supervisor/unit commanding officer will immediately initiate an investigation to locate the missing citation. In addition to notifying the station supervisor/unit commanding officer, the member will record the notification in the “Remarks for C.O.” column in which the “skip” was noted. While the investigation is being conducted, all subsequent citations from the same book will be processed without delay.
    • 4.Whenever a book of citations is completed and all citations are received and accounted for, the citation clerk or designated unit member making the final entry will remove the ACCS from the “Active Citation” binder and present it to the station supervisor/unit commanding officer for approval. After inspection of the ACCS for correctness and completeness, the station supervisor/unit commanding officer will sign the ACCS before it is placed in the “Inactive Citation” binder.
    • 5.The station supervisor/unit commanding officer will schedule periodic inspections of the “Active Citation” binder to ensure that completed ACCS have been removed and placed in the “Inactive Citation” binder.
  • B.Reassigned ANOV citation books
    • 1.When an officer is detailed or transferred to another unit that does cite MCC violations, the officer will retain his assigned ANOV citation book. At the completion of the last tour of duty before the transfer is effective, the officer will submit all ANOV citations that he or she has written to that date. The unit citation clerk will forward the officer’s active ACCS to the officer’s new unit of assignment.
    • 2.When an officer is detailed or transferred to a unit that does not cite MCC violations, the officer will promptly remove the “Issuing Officer, Investigator and/or Inspector Copy” (blue) tickets that correspond to citations that have been issued and return the assigned ANOV citation book and the remaining ANOV citations to the citation clerk in the previous unit of assignment. When a previously assigned ANOV citation book is turned in for reassignment, the citation clerk will:
      • a.make a notation on the ACCS immediately below the last entry, stating the reason the book was turned in and the date.
      • b.ensure that a second ACCS is prepared with the remaining ANOV citation numbers listed on the new ACCS. The original ACCS will be stapled to the second ACCS and will remain together with the ANOV citation book until it is reassigned to another officer.
    • 3.An officer who is reissued an ANOV citation book will follow the instructions in Items IX-E-2 and IX-E-3 of this directive.
XI.ANOV Citation Processing
  • A.Unit commanding officers will ensure that ANOV citations are processed and submitted to the Department of Administrative Hearings and the Department of Law on a daily basis (excluding holidays).
  • B.The Department of Administrative Hearings requires that ANOV citations are received at least two (2) weeks prior to the assigned hearing date. In the event a hearing date of the ANOV citation is less than two weeks from the date of processing, the unit commanding officer will ensure the citations are immediately delivered by unit personnel to 740 North Sedgwick – 2nd floor for immediate processing.
  • C.Unit citation clerks will:
    • 1.separate the “Department of Administrative Hearing Copy” (white) of the ANOV citation from the “Prosecuting Department Copy” (pink) and process them separately as outlined in Item XI-D.
    • 2.include with the “Department of Administrative Hearing Copy” (white) of the ANOV citation, if applicable:
      • a.copy 3 “Court Copy” of the Property Inventory form,
      • b.a photocopy of the “Cancellation / Administrative Release of the Administrative Notice of Ordinance Violation (ANOV).”
      • c.the Cannabis Field Test Affidavit (CPD-12.125).
      • d.other pertinent reports (e.g., case report).
  • D.Unit citation clerks will complete a Transfer Listing for MCC Administrative Notice of Ordinance Violations on a daily basis (excluding holidays), regardless of the number of citations that are listed. The transfer listing will:
    • 1.list all citations issued by members of the unit, separated by the date of issuance and listed in ascending numerical order.
    • 2.contain the signature of both the preparing member and the station supervisor/unit commanding officer.
    • 3.be photocopied and prepared for distribution as follows:
      • a.the original (white) and yellow copy of the Transfer Listing formset will be
        • (1)wrapped around the “Department of Administrative Hearing Copy” (white) of the ANOV citation which correspond to that transfer listing.
          NOTE:
          Do not staple the Transfer Listing to the ANOV citations.
        • (2)placed in an appropriate envelope by the member completing the transfer listing. This member will place his signature, the unit of assignment, and employee or star number (sworn members) across the sealed flap. Separate envelopes will be used for each complete transfer listing.
        • (3)forwarded on a daily basis (excluding holidays), via the Police Documents Section to the Department of Administrative Hearings, Municipal Hearings Division.
      • b.the pink copy of the Transfer Listing formset will be maintained in the unit file until the yellow copy is “receipted” and returned to the unit from the DAH. When the yellow copy is returned, the pink copy will be destroyed in accordance with existing records-retention requirements, and the yellow copy will be placed in the unit file.
      • c.the photocopy of the Transfer Listing formset will be wrapped around the “Prosecuting Department Copy” (pink) of the ANOV citation and will be:
        • a.placed in a separate sealed envelope by the member completing the Transfer Listing. This member will place his or her signature, the unit of assignment, and employee or star number across the sealed flap. Separate envelopes will be used for each complete transfer listing.
        • b.forwarded on a daily basis (excluding holidays), via the Police Documents Section to the Chicago Department of Law, Department of Administrative Hearings Unit.
(Items indicated by italics/double underline have been added or revised)
Authenticated by: KC
Garry F. McCarthy
Superintendent of Police
15-047 TSS
PHONE BOOK:
1.
Department of Administrative Hearings, Court Section Personnel
740 North Sedgwick
312-742-8428 / PAX 0544
2.
Field Services Section (Hot Desk), Records Division
PAX 0262
GLOSSARY TERMS:
ADDENDA:
1.S04-22-01 - Exemptions and Restrictions for Issuing ANOV Citations
2.S04-22-02 - Enforcement of the Chicago Cruising Zones
3.S04-22-03 - False Burglar Alarms
4.S04-22-04 - Mobile ANOV Processing Unit Pilot Program – Phase I
5.S04-22-05 - Cancellation of Administrative Notice of Ordinance Violation (ANOV) Citation Books
6.S04-22-06 - ANOV Defaults and Failure to Appear