Chicago Police DepartmentSpecial Order S04-22-04
Mobile ANOV Processing Unit Pilot Program – Phase I
Issue Date:08 June 2006Effective Date:08 June 2006
Rescinds:D06-21
Index Category:Preliminary Investigations
I.Purpose
This directive:
  • A.introduces the Mobile ANOV Processing Unit (MAPU) Pilot Program.
  • B.delineates the procedures and responsibilities of Department members, designated by this pilot program, for processing ANOV citations at special events throughout the City of Chicago.
  • C.continues the use of the:
    • 1.Administrative Notice of Ordinance Violation Citation Books (CPD-11.497A).
    • 2.Administrative Citation Control Sheet (ACCS) (CPD-11.495) for ANOV citations.
    • 3.Cancellation / Administrative Release of the Administrative Notice of Ordinance Violations (ANOV) (CPD-11.492).
    • 4.Transfer Listing for MCC Administrative Notice of Ordinance Violations (CPD-11.498), referred to as the "Transfer Listing."
II.Scope
  • A.Phase I of this pilot program will be announced via AMFN message, which will include the dates, times, and location of the Mobile ANOV Processing Unit implementation.
  • B.The special events and the accompanying geographical regions that will encompass this pilot program will be designated by the Assistant Superintendent, Operations, prior to the start of each event.
  • C.Only Department members assigned to the special event or designated by the Assistant Superintendent, Operations, will process ANOV citations using the procedures delineated by this directive.
III.General Information
  • A.The Mobile ANOV Processing Unit Pilot Program implements an on-site adjudication program by the Department of Administrative Hearings (DOAH) and on-site collection by the Department of Revenue of fines and costs, if imposed. This program will give violators the option of paying the imposed fine(s) or have an on-site administrative hearing to adjudicate violations.
  • B.The Mobile ANOV Processing Unit is comprised of various City of Chicago Departments to facilitate ANOV compliance and efficiency of adjudication. The Mobile ANOV Processing Unit will be staffed with personnel from the following City of Chicago Departments:
    • 1.Department of Administrative Hearings (DOAH);
    • 2.Department of Law, Corporation Counsel;
    • 3.Department of Police;
    • 4.Department of Revenue.
  • C.The Mobile ANOV Processing Unit is a specially modified vehicle and/or designated area retrofitted with the following technologically advanced equipment:
    • 1.Portable Data Terminals (PDT) with high-speed wireless communication and access to the following databases:
      • a.Hot Desk;
      • b.I-CLEAR (criminal history and investigative alerts);
      • c.Law Enforcement Agencies Data System (LEADS).
    • 2.Mobile Identification System, with the following capabilities:
      • a.Digital photography;
      • b.Fingerprint capture and identification verification via hand held fingerprint device.
IV.Procedures
Department members issuing an ANOV citation to MCC violators using the Mobile ANOV Processing Unit pilot program will:
  • A.perform a protective pat down for weapons/contraband and escort the violator without the use of restraining devices to the Mobile ANOV Processing Unit.
  • B.not transport the violator to the Mobile ANOV Processing Unit by use of any department vehicle. If the violator is unable or unwilling to be escorted on foot to the Mobile ANOV Processing Unit, the violator will placed under arrest and processed in accordance with the procedures outlined in the Department directive entitled “Processing Persons Under Department Control.”
  • C.have the violator photographed, fingerprinted, and name checked by the Mobile ANOV Processing Unit. Sworn Department members assigned to the Mobile ANOV Processing Unit will inform the issuing officer of the fingerprint search results to verify if the violator is eligible for issuance of an ANOV citation in accordance with the Department directive entitled, “Exemptions and Restrictions For Issuing ANOV Citations” (warrants, investigative alerts, deficient in past ANOV citations, etc.).
  • D.follow the procedures outlined in Item IV-A of the Department directive entitled, “Municipal Administrative Hearingsexcept:
    • 1.record the hearing date and time as the date and time of the offense, regardless of what type of offense the officer is citing (either mail-in payment option or a mandatory hearing offense). The room number will be recorded as MAPU.
    • 2.after the violator signs the citation and the violator is given the “Respondent Copy” (white card) of the ANOV citation, the member will direct the violator to complete the adjudication process in the Mobile ANOV Processing Unit.
      NOTE:
      Department members will not discuss monetary payment options, amount of fines, handle currency, or satisfy payment requirements with violators to adjudicate the violation(s).
  • E.not physically restrain any violator, after the violator signs the ANOV citation, if the violator chooses to leave the Mobile ANOV Processing Unit before a hearing or exercising the adjudication options from DOAH officials.
  • F.not attend the initial hearing located in the Mobile ANOV Processing Unit.
    NOTE:
    Members will be notified through their unit of assignment if required to attend Administrative Adjudication Hearings. Department members will follow procedures relative to court attendance and required notification as outlined in the Department directive entitled “Court Call Schedule.”
  • G.return to assigned duties after the violator signs the ANOV citation, the signed citation is distributed in accordance with Item V-A of this directive, and the violator is directed to complete the adjudication process in the Mobile ANOV Processing Unit.
V.ANOV Citation Distribution and Retention
  • A.Issuing Members’ Responsibilities
    • 1.The “Department of Administrative Hearing Copy” (white) and the “Prosecuting Department Copy” (pink) will be submitted to the Mobile ANOV Processing Unit supervisor for approval.
    • 2.The “Respondent Copy” (white card) will be given to the violator or, if the violator is an entity, personally served upon the employee or agent.
    • 3.The “Issuing Officer, Investigator and/or Inspector Copy” (blue) is required to be kept by the issuing officer for a period of one year from the issue date of the last citation in the ANOV citation book.
  • B.Mobile ANOV Processing Unit (MAPU) Supervisor Responsibilities
    • 1.The MAPU supervisor will:
      • a.review submitted ANOV citations to ensure that they have been accurately completed and indicate approval by placing their initials and star number in the lower right-hand corner of the citation. If an ANOV citation is incomplete or inaccurate, it will be returned to the issuing member for necessary action.
      • b.complete daily one Transfer Listing for each unit issuing ANOV citations using the Mobile ANOV Processing Unit Pilot Program and record “MAPU Pilot Program” in the “A.H. Unit Use Only” box of the Transfer Listing.
    • 2.Upon approval of an ANOV citation, the MAPU supervisor will:
      • a.list the ANOV citation number on the appropriate Transfer Listing.
      • b.indicate the citation was processed through the Mobile ANOV Processing Unit Pilot Program by recording “MAPU Pilot Program” in the “comments” section of the ANOV citation.
      • c.immediately forward the:
        • (1)“Department of Administrative Hearings Copy” (white) to the Department of Administrative Hearings (DOAH) personnel assigned to the Mobile ANOV Processing Unit.
        • (2)“Prosecuting Department Copy” (pink) of the ANOV citation to the Department of Law personnel assigned to the Mobile ANOV Processing Unit.
    • 3.At the end of the tour of duty, the MAPU supervisor will:
      • a.obtain the signature of the DOAH personnel on all Transfer Listings to indicate receipt of the corresponding ANOV citations.
      • b.sign the Transfer Listing in the “Approved By” box.
      • c.give the white copy of the Transfer Listings to the DOAH personnel.
      • d.forward the yellow copy of the Transfer Listings to the appropriate units via the Police Document Services Section.
      • e.submit the pink copy of the Transfer Listings to the supervisor in charge of the special event to account for all ANOV citations processed using the Mobile ANOV Processing Unit Pilot Program.
    • 4.In the event that an ANOV citation issued during the Mobile ANOV Processing Unit Pilot Program needs to be cancelled or administratively released, the MAPU supervisor will:
      • a.ensure the procedures outlined in Item VII of the Department directive entitled “Municipal Administrative Hearings” are followed.
      • b.review the “Cancellation / Administrative Release of the Administrative Notice of Ordinance Violation (ANOV)” form and indicate approval by placing their signature in the “Watch Commanders Signature” box.
      • c.forward the approved form and the submitted copies of the cancelled ANOV citation to issuing members’ unit of assignment via the Police Document Services Section.
  • C.Department members designated to process ANOV citations in units assigned to issue ANOV citations using the Mobile ANOV Processing Unit Pilot Program will account for the citations consistent with the procedures outlined in Item X of the Department directive entitled “Municipal Administrative Hearings,” excluding:
    • 1.Units will receive only the yellow copy of the Transfer Listing to account for ANOV citations issued during the Mobile ANOV Processing Unit Pilot Program.
      NOTE:
      The Transfer Listings created as a result of the MAPU Pilot Program will be identified by having “MAPU Pilot Program” recorded in the “A.H. Unit Use Only” section of the Transfer Listing.
    • 2.Units are not required to forward any copies of the citations or the Transfer Listings associated with the Mobile ANOV Processing Unit Pilot Program to the Department of Administrative Hearings or the Department of Law.
VI.Evaluation
A Mobile ANOV Processing Unit Committee will be established by the Department relative to this pilot program. The committee will meet as needed and make recommendations to continue, expand, modify, or terminate the pilot program at the direction of the Chief of Staff, Office of the Superintendent, and select Department members as designated by the Office of the Superintendent.
VII.Conflicts Provision
In the event that a procedure in this directive conflicts with the provisions of the Department directives entitled, “Processing Persons Under Department Control” and “Municipal Administrative Hearings,” this directive will take precedence.
Philip J. Cline
Superintendent of Police
06-096 MAV/MWK(PMD)