Chicago Police DepartmentEmployee Resource E02-03
Time and Attendance Record
Issue Date:13 April 2001Effective Date:15 April 2001
Rescinds:D01-19
Index Category:Payroll and Timekeeping
I.Purpose
This directive:
  • A.continues the:
    • 1.28-day pay cycle consisting of four calendar weeks, 0001 hours Sunday to 2400 hours Saturday, as the pay cycle for purposes of computing overtime for sworn Department members.
    • 2.calendar week, 0001 hours Sunday to 2400 hours Saturday, as the pay cycle for purposes of computing overtime for civilian Department members.
    • 3.use of the Sworn Time and Attendance Record (CPD-11.602-A) for recording the daily duty status and overtime hours worked by sworn bargaining unit members below the rank of sergeant.
    • 4.use of the Sworn Supervisor Time and Attendance Record (CPD-11.602-A) for recording the daily duty status of sworn bargaining and non-bargaining supervisory members and, if applicable, overtime hours worked.
    • 5.use of the Civilian Time and Attendance Record (CPD-11.602-B) for recording the daily duty status of civilian members of the Department and, if applicable, overtime hours worked.
    • 6.procedures for the operation and maintenance of a Time and Attendance Record for a detailed member.
  • B.provides:
    • 1.instructions for completing the Sworn and Civilian Time and Attendance Records.
    • 2.sample copies of Sworn and Civilian Time and Attendance Records illustrating a members daily duty status, overtime worked and type of compensation requested by the member for the overtime worked.
II.Time and Attendance Records
Procedures for completing the Time and Attendance Record are found in the subsequent addenda.
Terry G. Hillard
Superintendent of Police
97-124 MAS (PMD) [dw]
ADDENDA:
1. E02-03-01 - Sworn Time and Attendance Record - Bargaining Unit Members and Probationary Police Officers
2.E02-03-02 - Sworn Time and Attendance Record – Command Staff Non-Bargaining Unit Members
3.E02-03-03 - Civilian Time and Attendance Record
4.E02-03-04 - Time and Attendance Record – Detailed Personnel
5.E02-03-05 - Automated Daily Attendance and Assignment Record
6.E02-03-06 - Chicago Automated Time and Attendance System - Phase I
7.E02-03-07 - Chicago Automated Time and Attendance System – Pilot Program