Chicago Police DepartmentSpecial Order S04-16
Investigative Alerts
Issue Date:18 December 2018Effective Date:18 December 2018
Rescinds:05 March 2001 version
Index Category:Processing Persons
I.Purpose
This directive
  • A.defines categories of Investigative Alerts.
  • B.continues the Criminal History Records Information System (CHRIS) Investigative Alert Application System to be utilized by the Bureau of Detectives (BOD) and Bureau of Organized Crime (BOC).
  • C.informs members of the availability of investigative alert data via CLEAR, CHRIS, and local Hot Desk name checks.
  • D.delineates responsibilities of BOD, BOC, and the Field Services Section.
  • E.outlines procedures when processing Investigative Alerts and Temporary Wants.
  • F.satisfies the CALEA law enforcement standard in chapter 42.
II.Definitions
  • A.Investigative Alert

    An Investigative Alert is a notice entered into CHRIS identifying a specific individual that Bureau of Detective or Bureau of Organized Crime investigative personnel are attempting to locate. Investigative Alert information is available via CHRIS, CLEAR, and the Hot Desk computer system. There are two categories of Investigative Alerts: Investigative Alert/Probable Cause to Arrest and Investigative Alert/No Probable Cause to Arrest.
    • 1.Investigative Alert/Probable Cause to Arrest

      An Investigative Alert/Probable Cause to Arrest identifies an individual that is wanted by Bureau of Detective or Bureau of Organized Crime investigative personnel concerning a specific crime, and while an arrest warrant has not been issued, there is probable cause for an arrest.
    • 2.Investigative Alert/No Probable Cause to Arrest

      An Investigative Alert/No Probable Cause to Arrest identifies an individual that Bureau of Detective or Bureau of Organized Crime investigative personnel seek to interview concerning a specific police matter. However, an arrest warrant for that individual has not been issued, and there is no probable cause to arrest that person on the strength of the investigative alert alone.
  • B.Temporary Want

    Under certain circumstances, a law enforcement agency may enter a Temporary Wanted Person Record or "Temporary Want" into the LEADS and/or NCIC computer systems prior to obtaining a warrant. This kind of entry may be made to prevent a wanted person for whom there is probable cause to arrest from seeking refuge across jurisdictional boundaries while circumstances prevent the immediate acquisition of a warrant. Temporary Want records are purged automatically forty-eight hours after entry into the LEADS or NCIC computer system.
III.CHRIS Investigative Alert Application System
All requests for Investigative Alerts are entered and approved into CHRIS by sworn BOD and BOC personnel. Any BOD or BOC member with a responsibility for follow-up investigation may request an Investigative Alert via the CHRIS Investigative Alert Application System.
  • A.Members will enter investigative alert requests into CHRIS utilizing the investigative alert application screen. Each person wanted must be entered separately.
  • B.Supervisors will approve or reject investigative alert requests in CHRIS.
  • C.An investigative alert is effective immediately upon approval and is available to Department members via CLEAR, CHRIS, or Hot Desk name checks.
  • D.CLEAR, CHRIS, and Hot Desk name checks will display investigative alert and pertinent investigative alert data (i.e., required data listed in Item III-F of this directive) whenever a name check is performed on an individual who has an investigative alert on file.
  • E.The unit investigative alert file will be audited in accordance with Item IV-A-6 of this directive to ensure that investigative alerts no longer needed are purged from the Investigative Alerts Application System.
  • F.The following data is required to request an investigative alert:
    • 1.Offense code
    • 2.Name of subject (include all known aliases)
    • 3.government issued arrest-related identifying numbers, when available (such as IR, SID, or FBI.)
      NOTE:
      If subject does not have an IR number, this required CHRIS field may be entered as 000000.
    • 4.Physical description (sex, height, DOB, etc.)
    • 5.Last known address
    • 6.Justification for the investigative alert request
    • 7.Requesting member's information (name, star number, unit, etc.)
    • 8.RD number, in all instances that one has been issued.
IV.Responsibilities
  • A.Bureau of Detectives and Bureau of Organized Crime supervisors will ensure that:
    • 1.a unit investigative alert file is maintained. The investigative alert file will contain sufficient information relating to the subject of the alert to allow any member of the investigating unit to handle the investigation if the requesting member is not available. Copies of all reports, documents, etc., supporting the investigative alert request and a summary of how the subject was involved in the crime or incident will also be included in the investigative alert file;
    • 2.a copy of the subject's most recent photograph, if available, is attached to a paper copy of the approved investigative alert request and placed in the unit investigative alert file;
    • 3.a current list of investigative alerts requested by the unit is maintained;
    • 4.if a juvenile is involved or is alleged to be involved in an offense, every effort is made to apprehend the juvenile before an investigative alert is requested. This will include requesting that Area Violent Crimes Section personnel search their files for pertinent information that could assist in the apprehension of the juvenile;
      NOTE:
      Members will follow the procedures outlined in the Department directive titled "Processing of Juveniles and Minors Under Department Control" when processing or interrogating juveniles.
    • 5.investigative alert requests are updated or canceled as necessary;
      NOTE:
      Any BOD or BOC member of the rank of sergeant or above is authorized to update or cancel an investigative alert initiated from their assigned unit.
    • 6.the unit investigative alert file is audited each police period to ensure investigative alert requests on file are canceled when the subject of the alert has been apprehended or the investigative alert is no longer needed;
    • 7.Temporary Want entry requests are telephoned or faxed to the Field Services Section Central Warrant Unit to be entered into the LEADS and/or NCIC computer systems; and
    • 8.the Help Desk is contacted if there is a problem with the CHRIS Investigative Alert Application System.
  • B.Field Services Section
    If a fingerprint verification of an arrestee's identity indicates that an investigative alert is in effect, the Field Services Section will immediately make notifications to both the district of detention and the unit that originated the investigative alert.
    NOTE:
    The Field Services Section will notify the Cook County Fugitive Unit upon verification that the arrestee is a participant (inmate or offender) in an electronic home monitoring detention program supervised by the Illinois Department of Corrections, probation supervisory authority, sheriff, or any other office charged with authorizing and supervising home detention.
V.Processing Investigative Alerts and Temporary Wants
  • A.Department members who conduct a name check on individuals and the name check reveals an:
    • 1.Investigative Alert / Probable Cause to Arrest will:
      • a.only enforce the alert if its status is "active" or "renewed";
      • b.place the subject into custody if not already in custody;
      • c.notify the requesting BOD or BOC member's unit that the subject is in custody and indicate on the Arrest Report the name and star number of the investigating member notified;
        NOTE:
        If the investigative alert is for an arrestee who is a participant in an electronic home monitoring detention program, the officer will notify the Field Services Section.
      • d.process the arrestee in accordance with the procedures outlined in the Department directive titled "Processing Persons Under Department Control." Indicate on the Arrest Report that the arrestee is the subject of an "active" or "renewed" Investigative Alert / Probable Cause to Arrest; and
      • e.notify the district station supervisor of the incident.
    • 2.Investigative Alert / No Probable Cause to Arrest will:
      • a.be reminded that IF NO OTHER CRIME WAS COMMITTED, AN ARREST IS NOT AUTHORIZED;
      • b.only follow-up on the alert if its status is "active" or "renewed"; and
      • c.inform the individual that a BOD or BOC investigative member seeks to interview the individual about a specific police matter and request that the subject voluntarily accompany the officer(s) to the district station to speak with the investigating officer so that the matter may be resolved.
      • d.if the individual consents, the officer will assist the individual to the district station, and:
        • 1.notify the district station supervisor of the incident;
        • 2.notify the requesting member's unit indicating that the subject of the Investigative Alert is at the district station voluntarily and has consented to speak with the investigating member; and
        • 3.complete an Automated Information Report in accordance with the Department directive titled "Automated Information Report System," documenting the incident. Include the pertinent Investigative Alert data and indicate that the subject voluntarily accompanied the officer to the district station.
      • e.if the individual will not voluntarily accompany the officer(s) to the district station:
        • 1.notify the district station supervisor of the incident;
          NOTE:
          DO NOT DETAIN SUCH PERSONS IN ORDER TO MAKE NOTIFICATIONS.
        • 2.notify the requesting member's unit that the subject was located; and
        • 3.complete an Automated Information Report in accordance with the Department directive titled "Automated Information Report System," documenting the incident. Include the pertinent Investigative Alert data and indicate that the subject declined to accompany the officer to the district station.
          :
          IF NO OTHER CRIME WAS COMMITTED, AN ARREST IS NOT AUTHORIZED.
      • f.if the subject is in custody for some other offense and a name check reveals Investigative Alert / No Probable Cause to Arrest, the officer(s) will:
        • 1.only follow-up on the alert if its status is "active" or "renewed";
        • 2.notify the requesting BOD or BOC member's unit that the subject is in custody; and
        • 3.document the Investigative Alert / No Probable Cause to Arrest and the name and star number of the investigating member notified on the Arrest Report.
          NOTE:
          It is not necessary to complete an Information Report if the subject has been arrested for some other offense and a name check reveals Investigative Alert / No Probable Cause to Arrest.
    • 3.Officers who conduct a name check on individuals who have a Temporary Want on file will:
      • a.take the wanted person into custody if not already in custody;
      • b.process the arrestee in accordance with the procedures outlined in the Department directive titled "Processing Persons Under Department Control";
      • c.contact the Field Services Section, Central Warrant Desk, for direction on how to proceed with the Temporary Want arrest; and
      • d.ensure that either the warrant information or the basis for probable cause has been articulated on the arrest report as soon as that information is available and prior to the arrestee being sent to court.
  • B.District station supervisors and designated supervisors of non-district facilities
    If a person in custody is the subject of an investigative alert or Temporary Want, district station supervisors and designated supervisors of non-district facilities will ensure that the:
    • 1.Investigative Alert or Temporary Want is "active" or "renewed";
    • 2.the Investigative Alert is investigated before an arrestee is let to bail;
    • 3.requesting BOD or BOC member's unit is notified;
    • 4.requesting BOD or BOC unit responds or notifies the district of detention if the Investigative Alert is no longer in effect;
    • 5.Field Services Section is notified if the arrestee is a participant in an electronic home monitoring detention program; and
    • 6.Field Services Section, Central Warrant Desk, is contacted for directions on procedures to be followed whenever a Temporary Want arrest is made.
  • C.Watch operations lieutenants will ensure compliance with policy and procedures regarding arrestee processing and booking, including but not limited to reviewing each arrest situation to determine the propriety of the charge and proper indication of initial approval of the probable cause.
    NOTE:
    Whenever the detention of a person in Department custody would result in the subject being held more than 48 hours from the time of arrest and the subject was arrested without a warrant and the approval of charges has not occurred, the subject must be either released without charging or sent before the appropriate court for a determination of probable cause. Members will refer to the Department directives titled "Processing Persons Under Department Control" and "Duty Judge Procedures" for further guidance.
  • D.Bureau of Detectives and Bureau of Organized Crime sworn members will:
    • 1.respond to the district station immediately upon notification that the subject of an Investigative Alert is in custody or at the district station on a voluntary basis (if the individual is the subject of an Investigative Alert / No Probable Cause to Arrest);
    • 2.conduct follow-up investigations relative to information received from Investigative Alert Information Reports; and
    • 3.ensure that a supervisor is notified if an Investigative Alert is to be updated or canceled.
  • E.Field Services Section—Central Warrant Desk
    When processing Temporary Wants, the Central Warrant Unit will:
    • 1.enter Temporary Want requests into the LEADS and/or NCIC systems;
    • 2.include any additional information and all known aliases;
    • 3.place a copy of the Temporary Want request into the warrant file after entry has been made into the systems; and
    • 4.include a list of active Temporary Wants in the LEADS, NCIC, or Hot Desk systems within the weekly listing of active warrants provided to the Bureau of Detectives.
(Items indicated by italics/double underline were revised.)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
17-035 MJC