Chicago Police DepartmentSpecial Order S09-01-02
Requests to Add, Deactivate, or Modify CHRIS Code Maintenance Tables
Issue Date:03 May 2001Effective Date:04 May 2001
Rescinds:G98-07-07
Index Category:Information Management
I.Purpose
This directive specifies procedures for adding, deactivating, or modifying:
  • A.entries within the CHRIS Charge Code Table.
  • B.Incident Reporting Guide classifications and their corresponding entries within the CHRIS IUCR Code Maintenance Table.
  • C.other CHRIS code maintenance tables.
II.General Information
  • A.The Public Safety Information Technology (PSIT) is responsible for the general development, system and code table maintenance, and data integrity and security of the entire CHRIS application.
  • B.Access to the various CHRIS code maintenance tables is restricted to only those units and personnel specifically authorized.
  • C.Within the general procedures established for the CHRIS system by PSIT, the Research and Development Division is the unit authorized and responsible for the maintenance of the CHRIS Charge Code Table and the CHRIS IUCR Code Table.
    NOTE:
    Personnel from the Identification Section of the Records Services Division will assist the Research and Development Division in maintaining the CHRIS Charge Code Table according to the procedures established by the command staff member of the Research and Development Division.
  • D.The Deputy Superintendent, Bureau of Administrative Services, may grant access and limited control over other CHRIS code maintenance tables to any Departmental unit, with the following limitations:
    • 1.PSIT retains overall authority with respect to the actual underlying table structure, the related computer forms, and data integrity and security of the entire CHRIS application.
    • 2.The affected code maintenance tables contain values that, in order to ensure the data quality of the information collected within CHRIS, require unique technical or operational expertise in order to ensure the proper maintenance of the table.
    • 3.No more than one Departmental unit will be designated as the unit authorized and responsible for the maintenance of any single CHRIS code maintenance table.
    • 4.The designated Departmental unit authorized and responsible for a CHRIS code maintenance table can effectively ensure accuracy and reliability of the table’s entries.
    • 5.The designated Departmental unit has sufficient, qualified personnel to handle the associated duties and responsibilities.
    • 6.PSIT can provide the designated Departmental unit access to the computer forms for the identified table(s) in a secure manner.
  • E.The Managing Deputy Director, PSIT, will ensure that a listing is maintained, within PSIT, identifying all specific CHRIS code maintenance tables discussed in Item II-D of this directive and listing the corresponding designated unit of responsibility.
III.Procedures
  • A.Lockup keepers, desk sergeants, and watch commanders making a request to add to or modify a statute or ordinance in the CHRIS Charge Code Table will:
    • 1.on Mondays through Fridays, excluding holidays, between the hours of 0800 to 1700, make direct telephone contact with the Research and Development Division.
    • 2.during hours in which the Research and Development Division is not operational, make direct telephone contact with the Identification Section.
  • B.Members making a request to add, deactivate, or modify an entry in the CHRIS IUCR Code Maintenance Table and the related classifications within the Incident Reporting Guide will:
    • 1.make the request by submitting through channels a To-From-Subject report to the command staff member of the Research and Development Division. The report will include the following information:
      • a.the suggested IUCR code addition, deactivation, or modification.
      • b.the reason for the request.
      • c.identification of any obvious impact to operations.
      • d.identification of affected units.
      • e.identification of any additional responsibilities created.
      • f.identification of any related training issues.
    • 2.The command staff member of the Research and Development Division will:
      • a.review the request and consult with the following command staff:
        • (1)Deputy Superintendent, Bureau of Patrol;
        • (2)Deputy Superintendent, Bureau of Professional Standards;
        • (3)Chief, Detective Division;
        • (4)Chief, Organized Crime Division; and
        • (5)Managing Deputy Director, PSIT.
      • b.implement the request if the above command personnel concur with the request; or
      • c.attempt to resolve any non-concurrences or other issues that arise as a result of the staffing; or
      • d.if unable to resolve any non-concurrences or other issues, prepare a report summarizing the issues to the Deputy Superintendent, Bureau of Administrative Services.
      • e.for those IUCR code changes effecting code tables maintained in the PCAD (Police Computer Aided Dispatch) system, ensure that notification is made to both the Commander, Communications Administration and the Executive Director, Office of Emergency Management and Communications.
  • C.Members making a request to add, modify, or deactivate any other CHRIS code maintenance table entries will:
    • 1.make the request by submitting through channels a To-From-Subject report to the Managing Deputy Director, PSIT. The report will include the following information:
      • a.the suggested CHRIS code maintenance addition, deactivation, or modification.
      • b.the reason for the request.
      • c.identification of any obvious impact to operations.
      • d.identification of any affected units.
      • e.identification of any additional responsibilities created.
      • f.identification of any related training issues.
    • 2.The Managing Deputy Director, PSIT will:
      • a.for all requests corresponding to a CHRIS code table that has been designated for code table maintenance by a unit other than PSIT as outlined in Item II-D of this directive:
        • (1)forward the request, and a recommendation regarding concurrence or non-concurrence, to the appropriate unit commanding officer for review and processing.
        • (2)notify the requestor that the request has been forwarded.
      • b.for all other requests corresponding to a CHRIS code table, follow the procedures identified in Item III-B of this directive.
    • 3.The Managing Deputy Director, PSIT, or the unit commanding officer of the unit designated in the provision of Item II-D of this directive will:
      • a.review the request and consult with the following command personnel:
        • (1)Deputy Superintendent, Bureau of Patrol
        • (2)Deputy Superintendent, Bureau of Professional Standards;
        • (3)Chief, Detective Division;
        • (4)Chief, Organized Crime Division; and
        • (5)Command staff member of the Research and Development Division.
        NOTE:
        The Managing Deputy Director, PSIT, will also be consulted for requests processed by a unit designated in Item II-D of this directive.
      • b.implement the request if the above command personnel concur with the request; or
      • c.attempt to resolve any non-concurrences or other issues that arise as a result of the staffing; or
      • d.if unable to resolve any non-concurrences or other issues, prepare a report summarizing the issues to the Deputy Superintendent, Bureau of Administrative Services.
  • D.In the event that Items III-B-2-d or III-C-3-d occur, the Deputy Superintendent, Bureau of Administrative Services, will:
    • 1.consult with the affected units and command personnel.
    • 2.make the final determination whether to approve or reject the requested addition, deactivation, or modification.
Terry G. Hillard
Superintendent of Police
01-141 DGM(PMD)