Chicago Police DepartmentSpecial Order S06-12-02
Non-Traffic Arrest Warrant Procedures
Issue Date:26 August 2019Effective Date:26 August 2019
Rescinds:13 June 2013 Version
Index Category:Processing Persons
I.Purpose
This directive:
  • A.outlines Department procedures for requesting, processing, and servicing non-traffic arrest warrants.
  • B.continues the:
    • 1.the use of the Intrastate Hold Affidavit.
    • 2.requirements for bond forfeiture notifications by the court sergeant / officer.
    • 3.direct recall procedures to expedite the removal of criminal warrants from the Department's computer system.
    • 4.procedures for processing persons arrested by outside agencies.
  • C.outlines procedures for the completion of the Cook County Arrest Warrant Execution Verification (CCG0657) form, available on the Department Directives Systems.
  • D.establishes responsibilities for the Central Warrant Unit, relative to processing an offender on a failure-to-appear, nontraffic arrest warrant, whether in or outside of Cook County.
  • E.introduces the Negative Identification Notification form (CPD-31.218) and the Arrest Warrant and Return Verification form (CPD-31.219).
II.Request for NonTraffic Warrants
  • A.Persons seeking a summons or an arrest warrant for misdemeanor or ordinance offenses other than domestic-violence-related offenses will be directed to apply to the police officer / warrant clerk assigned to Court Branches 23, 29, 35, or 43, Monday through Friday (excluding court holidays) between 0830 and 1130 hours. The summons / warrant will be made returnable to the court branch where the case would normally be assigned as outlined in the Department directive entitled "Court Call Schedule."
  • B.Persons seeking a summons or an arrest warrant for misdemeanor domestic-violence-related offenses are to be directed to apply to the police officer / warrant clerk assigned to the Domestic Violence Court Warrant Office, Monday through Friday (excluding court holidays) between 0830 and 1130 hours.
  • C.Police officers may request misdemeanor nontraffic arrest warrants from the police officer / warrant clerk assigned to any branch of the First Municipal District, Circuit Court of Cook County (Municipal Court of Chicago). However, the warrant will be made returnable to the court branch where the case would normally be assigned as outlined in the Department directive entitled "Court Call Schedule."
  • D.Requests for felony warrants will be processed in accordance with the provisions of the Department directive entitled "Felony Review by Cook County State's Attorney."
  • E.Upon request for an arrest warrant, the police officer / warrant clerk will:
    • 1.ensure that probable cause exists for the complaint to apply for a warrant or summons and, when probable cause exists, prepare a formal complaint, an arrest warrant, and a summons.
    • 2.accurately record as much personal information as possible for the person named in the warrant (name, address, sex, race, height, weight, date of birth, age, complexion, etc.) in the Information and Description of Defendant section of the warrant. If available, record the Identification Record (IR) number and/or Central Booking (CB) number of the person named in the warrant.
    • 3.have the Assistant State's Attorney assigned to the court branch review the warrant, summons, complaint, and any other related documents for approval before they are presented to the court.
    • 4.inform the officer obtaining a warrant that prior to an immediate execution of the warrant, the officer must first deposit the warrant with the Central Warrant Unit and obtain a warrant number before the warrant can be served. Unserved warrants or copies of unserved warrants will not be retained or circulated in the field.
    • 5.complete the unshaded portion of a Court Complaint Transmittal Listing (CPD-11.551) for each warrant and forward it to the court clerk assigned to the court hearing the complaint.
  • F.A police officer / warrant clerk who ascertains that the person named in the warrant is a Department member will follow the provisions of the Department directive entitled "Complaint and Disciplinary Procedures."
III.Processing Non-Traffic Arrest Warrants
  • A.The Information Services Division (ISD) will maintain a computer system to process pertinent information regarding arrest warrants.
  • B.The Central Warrant Unit will:
    • 1.upon receipt of an arrest warrant from the Cook County Clerk of the Circuit Court of Cook County, obtain a current Chicago Police Department (CPD) criminal history record of the person named on the warrant. If the IR number is listed on the warrant, verify the demographic information contained in the warrant and enter it into the computer system. Warrants that do not contain sufficient information to distinguish the person named in the warrant from others of similar names will be returned to the issuing court.
    • 2.stamp the warrant number assigned by the computer on the BACK of the warrant document.
    • 3.file the warrant and the complaint until served or returned to the Clerk of the Circuit Court of Cook County.
    • 4.enter criminal warrant data into the Law Enforcement Agency Data Systems (LEADS) computer only when the charge is a felony or a class A or B misdemeanor charge and enter criminal warrant data into the National Crime Information Center (NCIC) system when the charge is for a Class "X" felony (homicide, armed robbery, aggravated arson, etc.).
      NOTE:
      In exceptional cases and upon the approval of the States Attorney or Chief, Bureau of Detectives, a felony warrant may be placed in the LEADS and NCIC systems for an offense other than those enumerated above.
    • 5.when notified that a person named in a warrant has been taken into custody:
      • a.retrieve the warrant packet from the warrant file and ensure there are no additional warrants listed on the back of the warrant copy.
      • b.verify the validity of the warrant via Chicago Hot Desk and confirm the warrant using the docket number through the Clerk of the Circuit Court of Cook County System and ensure that no additional warrants are listed in the miscellaneous field of the hot desk.
      • c.after verifying the validity of the warrant, record in the miscellaneous field of the hot desk:
        • (1)the name and star number of the Department member making the notification,
        • (2)the district of arrest,
        • (3)the district the arrestee will be held,
        • (4)the name and star number or employee number of the Department member verifying the warrant, and
        • (5)how the warrant was verified through the Clerk of the Circuit Court of Cook County's System.
      • d.immediately notify the arresting officer(s) or, when not available, station supervisor of the detention facility when it is determined that the warrant is invalid.
      • e.if the warrant contains an available IR number, will:
        • (1)not complete the processing and serving of the warrant until the arrestee's fingerprints are verified.
        • (2)once the arrestee's status is in "IR warrant check pending," complete the automated arrest procedure by ensuring the IR number which the arrestee is clearing under matches the IR number and, if included, the central booking (CB) number on the warrant being served. If the numbers do not match, have the two IR numbers compared by a fingerprint technician.
          NOTE:
          If the person in custody is determined through fingerprint comparison to not be the individual named on the warrant, immediately notify the station supervisor of the detention facility via PAX and send a completed Negative Identification Notification form (CPD-31.218) via fax, to the unit of detention.
        • (3)serve the warrant in the hot desk by updating the status to "served" and notate the arrestee's corresponding central booking (CB) in the appropriate section.
      • f.when no IR is attached to the warrant, serve the warrant in the hot desk by updating the status to "served" and notate the arrestee's corresponding CB number in the appropriate section.
      • g.upon completion of the warrant processing procedure, forward copies, via Department email or facsimile, to the district of detention, of the following:
        • (1)the warrant(s),
        • (2)the complaint(s), when available,
        • (3)the hot desk page, and
        • (4)the Arrest Warrant Execution Verification Cook County (CCG0657) form, for bond forfeiture warrants (BFWs) only.
    • 6.update warrant status in the computer system when a warrant is to be removed from the active file.
    • 7.upon return of a facsimile copy of a warrant by a unit consistent with Item V of this directive, ensure that the original is reinstated to the active file.
    • 8.upon notification that the person named in the warrant is already in the custody of an outside agency, take appropriate action to ensure that the warrant is served.
  • C.The Field Services Section will notify the appropriate station supervisor via the telephone of any alias warrant hits discovered by the Instant Update Unit. The member making the notification will obtain the station supervisor's name and star number.
  • D.When a person in custody is found to be wanted on a warrant issued by an Illinois court, the LEADS Desk in the Field Services Section will immediately notify the extradition officer. In instances when a warrant is discovered during the identification processing, the notification will be made immediately by the Identification Section / Instant Update Unit.
  • E.The extradition officer will complete the initial top sections of the Cook County Intrastate Hold Affidavit sections from the top of the document down to, but not including, the section labeled "IDENTIFICATION / DESCRIPTION OF PERSON IN CUSTODY" for each warrant issued by an Illinois court after a determination of identity has been made and will send the partially completed Intrastate Hold Affidavit, for each warrant, to the district of detention station supervisor via facsimile.
    EXCEPTION:
    An Interstate Hold Affidavit is not required if the original warrant or a copy of the original warrant is available.
IV.Processing Persons Arrested on Warrants
  • A.The arresting officer will:
    • 1.in addition to the procedures outlined below, process arrestees in accordance with the procedures outlined in the Department directive entitled "Processing Persons Under Department Control."
    • 2.contact via PAX:
      • a.the Central Warrant Unit for initial verification, providing the Chicago warrant number, for warrants originating from the City of Chicago.
      • b.the LEADS Desk for initial verification, providing the LEADS warrant number, for Illinois warrants originating from outside the City of Chicago.
    • 3.indicated on the Arrest Report the warrant charge and local charges for each warrant, if any. In addition, the following information for each warrant is to be listed on the Arrest Report:
      • a.Warrant number
      • b.Warrant charge
      • c.Court branch
      • d.Amount of bond
      • e.Judge's name
      • f.Identification Record (IR) number listed on the warrant, if any
      • g.Docket number, if known.
    • 4.follow procedures for charging a fugitive apprehended on a warrant issued in another state in compliance with the Department directive entitled "Extradition Procedures." All fugitive warrant arrests go to Court Branch 98, even with local charges.
    • 5.process persons apprehended on warrants issued within the State of Illinois:
      • a.The original signature of the arresting officer should appear on the Intrastate Hold Affidavit whenever possible. However, the processing and/or transporting of arrestees to the Central Detention Section, when required, will not be delayed in order to obtain the partially completed affidavit from the extradition officer or the original signature of the arresting officer. Instead, the Intrastate Hold Affidavit will be completed by the station supervisor at the district of detention or by the 001 District station supervisor when the Intrastate Hold Affidavit is hand-delivered by the extradition officer, who will ensure the LEADS hit printout is attached to the affidavit.
        REMINDER:
        An Interstate Hold Affidavit is not required if the original warrant or a copy of the original warrant is available.
      • b.If further information is needed to complete the affidavit, the station supervisor will verify the required information via the extradition officer (e.g., a fingerprint or photograph comparison if significant discrepancies between the physical description of the person in custody and the person named in the warrant are noted).
    • 6.verify the information and physical description of the subject named in the warrant matches the subject in custody.
      NOTE:
      If significant discrepancies between the physical description of the arrestee and the person named in the warrant are noted, the watch operations lieutenant of the detention facility has the final authority of determining whether or not the arrestee will be processed for the warrant.
    • 7.include the original charges on the warrant, stated in the narrative section of the arrest report.
  • B.The station supervisor will ensure that:
    • 1.all persons arrested on a Cook County Sheriff's warrant returnable to the First Municipal District are transported from the district of arrest to the court of issuance (the local Branch Court, Traffic Court, or 26th and California, as appropriate).
    • 2.all persons arrested on a warrant issued outside of the first Municipal District and who have local charges are transported from the district of arrest to the local branch court according to the Case Priority Listing Unit Matrix outlined in the Department Directive entitled "Court Call Schedule."
    • 3.the following will be transported to Central Bond Court:
      • a.all persons arrested on a warrant outside of the First Municipal District and no local charges,
      • b.all persons arrested on a warrant issued from Criminal Trial Court and no local charges, and
      • c.all persons arrested on all warrants on Saturday, Sunday, and court holidays.
    • 4.all persons arrested on all Illinois Department of Corrections Warrant without local charges are transported to the Central Detention Section.
    • 5.all persons arrested on serviceable Child Support Warrants are transported to the Central Detention Section.
    • 6.arrestees are processed in accordance with the procedures outlined in this directive and the Department directive entitled "Processing Persons Under Department Control."
    • 7.the arrestee's IR number, if available, and the IR number listed on the facsimile copy of the warrant are the same before the arrestee is let to bail or sent to court.
    • 8.the Cook County Arrest Warrant Execution Verification (CCG0657) form is completed and ensure the form is included in the documents that comprise the court package for the arrestee.
    • 9.all facsimile copies of local warrant(s) and complaint(s), if available, have been received. If a copy of the warrant is not received by the time the booking process is completed, immediately:
      • a.notify the Central Warrant Unit;
      • b.request that a copy of the warrant be transmitted immediately; and
      • c.at the end of the tour of duty, inform the oncoming station supervisor that the Intrastate Hold Affidavit has not been received.
        REMINDER:
        An Interstate Hold Affidavit is not required if the original warrant or a copy of the original warrant is available.
    • 10.the documents identified in the Checklist of Required Court Documents for Prisoner Transfer to Cook County Sheriff Personnel (CPD-34.441) are attached to the remaining court papers.
    • 11.if at the end of the tour of duty, a facsimile copy of the warrant, complaint, and, if applicable, the Intrastate Hold Affidavit have not been received, the oncoming station supervisor is informed. The oncoming station supervisor will then be responsible for ensuring that the facsimile copies of the warrant, complaint, Intrastate Hold Affidavit, and copies of the computer-generated printouts of the LEADS hit are received and attached to the appropriate court papers.
  • C.The 001 District station supervisor will ensure that:
    • 1.in cases where the arrestee is not picked up by the demanding agency, the arrestee is sent to the next regularly scheduled court session as outlined in the Department directive entitled "Court Call Schedule" for persons detained on fugitive warrants and warrants issued in other Illinois counties.
    • 2.if applicable, the Intrastate Hold Affidavit is received, completed, signed, clerked, and has a LEADS hit printout attached to the Intrastate Hold Affidavit and that the documents are attached to the Court Complaint Transmittal Listing (CPD-11.551).
      NOTE:
      The original arrest warrant or a copy of the original arrest warrant will be used in lieu of the Intrastate Hold Affidavit, if available.
  • D.the LEADS Operator, Field Services Section, will make proper notifications to the affected police agency when an arrestee is being held on an outside warrant.
V.Warrants Returned by Units
When a facsimile copy of a warrant is not served and is returned to the Central Warrant Unit (i.e., the wanted person is no longer in custody), the station supervisor of the unit of detention will immediately make a telephonic notification to the Fields Services Section and, in addition, submit a To-From-Subject Report along with the copy of the returned warrant, indicating the reason(s) why the warrant was not served.
VI.Bond Forfeiture Procedure
  • A.Whenever a bond forfeiture warrant is issued the Clerk of the Circuit Court of Cook County personnel will forward a copy of the warrant to the Central Warrant Unit for processing.
  • B.When a bond forfeiture order is vacated and a bond is reinstated, Court Section personnel will notify the arresting officer's unit of assignment of the continued court date in cases where the arresting officer's court appearance is required.
VII.Direct Recall Procedures
Upon receipt of the transmittal listing of warrants from a judge of the Circuit Court of Cook County, the Central Warrant Unit will:
  • A.update the warrants in the computer system to "inactive" status.
  • B.pull the respective warrants from their files.
  • C.complete the transmittal listing of warrants.
  • D.send a completed facsimile copy of the transmittal listing of warrants back to the Circuit Court's Office.
  • E.return the recalled warrants to the Chief Clerk of the Circuit Court of Cook County's office with the Warrant-Recall Order.
VIII.Persons Arrested by Outside Agencies
Central Warrant Unit Responsibilities
  • A.Upon receiving notification from an outside agency that a person wanted on a Chicago warrant is in their custody, the Central Warrant Unit will:
    • 1.verify the status of the warrant and the identity of the arrestee.
    • 2.contact the agency to determine whether or not the arrestee will make bond and will be detained on other local charges.
    • 3.if the wanted person will not make bond and will not be detained on other local charges, advise the arresting agency of arrangements being made for return of the wanted person to Chicago.
  • B.When the agency holding the arrestee is within Cook County, the Central Warrant Unit will notify the Office of Emergency Management and Communications (OEMC) and request assignment of a two-officer car or squadrol from the district nearest to the holding agency be assigned to return the arrestee.
  • C.When the agency holding the arrestee is outside Cook County, the Central Warrant Unit will notify the appropriate unit having the responsibility for the follow-up investigation or the issuance of the warrant and request that they assign personnel to return the arrestee. Furthermore:
    • 1.A supervisor from the unit having the responsibility for the follow up-investigation or the issuance of the warrant will inform the Central Warrant Unit within 24 hours of being notified and complete the Arrest Warrant and Return Verification form (CPD-31.219) form indicating if personnel will respond to the arresting agency outside of Cook County to return and process the arrestee. The supervisor will forward the completed form to the Central Warrant Unit.
      NOTE:
      Department members must respond without unnecessary delay to the agency outside of Cook County to return and process the arrestee.
    • 2.If no unit has follow-up responsibility for the investigation or the appropriate unit is unable to return the arrestee from the agency outside of Cook County, the Central Warrant Unit will notify the area Bureau of Detectives unit nearest the holding agency or the Fugitive Apprehension Unit and request that they assign personnel to return the arrestee.
    NOTE:
    Department members responsible for the issuance of an original warrant for a subject that is arrested by an agency that is outside of Cook County and no longer wants the warrant served will have the responsibility of having the warrant quashed with the appropriate court branch without unnecessary delay. This will not apply to bond forfeiture warrants.
(Item indicated by italics/double underline were revised )
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
19-004 RCL