Chicago Police DepartmentUniform and Property U01-04
Federal Support for Local Law Enforcement Equipment Acquisition Program
Issue Date:20 September 2017Effective Date:20 September 2017
Rescinds:30 September 2015 version
Index Category:Department Equipment
I.PURPOSE
This directive:
  • A.continues the Federal Support for Local Law Enforcement Equipment Acquisition Program.
  • B.establishes procedures and responsibilities relative for the appropriate use, acquisition, and transfer of controlled equipment by state, local, and tribal law enforcement agencies.
  • C.satisfies CALEA law Enforcement Standard Chapter 17.
II.General Information
On 16 January 2015, the President issued Executive Order No.13688, "Federal Support for Local Law Enforcement Equipment Acquisition". The Executive Order emphasizes the need to better coordinate federal support for the acquisition of certain federal equipment by state, local, and tribal law enforcement agencies and ensure that Law Enforcement Agencies have proper training regarding the appropriate use of that equipment, including training on the protection of civil rights and civil liberties.
III.POLICY
  • A.The Commanding Officer, General Support Division, Bureau of Technical Services, is responsible for overseeing the Federal Support for Local Law Enforcement Equipment Acquisition Program and will consult with the appropriate bureau chief or deputy chief for the purpose of identifying equipment needs.
  • B.The Chief, Bureau of Technical Services, will submit monthly to the Chairperson, Uniform and Personal Equipment Policy Committee, the listing of items obtained and distributed to Department units and members.
IV.RESPONSIBILITIES
  • A.The Chief, Bureau of Technical Services, will identify Department members to function as screeners.
    NOTE:
    Bureau chiefs or an appointed designee will submit to the Commanding Officer, General Support Division, Bureau of Technical Services, requests for specialized equipment or uniform items through the program for their unit and a description of the type of equipment or uniform item sought.
  • B.The Commanding Officer, General Support Division, is responsible for overseeing the Federal Support for Local Law Enforcement Equipment Acquisition Program. The commander will ensure:
    • 1.a matrix is established and maintained which identifies which Departmental units will be serviced by which screeners.
    • 2.designated Department members are trained to serve as screeners.
    • 3.screeners are provided with a listing of equipment needs for designated units which may be available through the Federal Support for Local Law Enforcement Equipment Acquisition Program.
    • 4.all equipment requests are approved by the appropriate command staff member.
    • 5.all approved Federal Support for Local Law Enforcement Equipment Acquisition Program orders are completed.
    • 6.before any uniform or personal equipment is issued to a Department member, the Uniform and Personal Equipment Policy Committee reviews the items to ensure they meet Department policies, procedures, and standards.
    • 7.all pilot programs associated with acquired uniforms and equipment are monitored.
    • 8.evaluation reports are submitted to the Chairperson, Uniform and Personal Equipment Policy Committee, monthly until the items are approved or disapproved for operational use.
    • 9.items obtained through the Federal Support for Local Law Enforcement Equipment Acquisition Program are inventoried with the appropriate designation within the Department inventory system.
    • 10.CPD property inventory control tags are assigned to designated items, including all nonperishable items , consistent with the directive “Department Equipment and Property Control System.”
    • 11.delivery locations are determined for all received items.
  • C.Designated screeners will:
    • 1.reserve items as appropriate.
    • 2.obtain approval within seventy-two hours of reserving any item from the Commanding Officer, General Support Division.
    • 3.maintain records of the status of Federal Support for Local Law Enforcement Equipment Acquisition Program items which have been reserved.
    • 4.maintain records of perishable equipment that have been issued to individual members.
      NOTE:
      Perishable items do not have to be returned to the Department by individual members, but records of the items issued will be maintained.
    • 5.conduct these responsibilities as an ancillary duty of their normal assignment, rather than as a full-time assignment.
  • D.Unit commanding officers will:
    • 1.consult with the appropriate bureau chief or an appointed designee to coordinate with the Commanding Officer, General Support Division, should they want to acquire specialized equipment or uniform items through the Federal Support for Local Law Enforcement Equipment Acquisition Program for their unit.
    • 2.provide the designated screener with a description of the type of equipment or uniform item sought.
    • 3.immediately forward the original transmittal form to the Commanding Officer, General Support Division, upon delivery of Federal Support for Local Law Enforcement Equipment Acquisition Program items.
    • 4.maintain unit level records to identify to whom personalized/perishable items (e.g. vests, clothing, or boots) were issued.
    • 5.inform both the Equipment and Supply Section and the unit’s designated screener when the property is no longer needed or functional and submit the disposal documents as advised by the screener.
  • E.The Firearms Training Unit, Education and Training Division, will maintain all records of Federal Support for Local Law Enforcement Equipment Acquisition Program weapons for the Department and submit the annual weapons reconciliation report to the Law Enforcement Support Office's Illinois State Coordinator.
  • F.The Inspections Division will conduct requested and unannounced audits and inspections to determine conformance with Department-established policies and procedures outlined in this directive.
Kevin B. Navarro
Acting Superintendent of Police
17-118 CAW
GLOSSARY TERMS:
1. -
Any item acquired through the Federal Support for Local Law Enforcement Equipment Acquisition Program that is determined by the Unit commanding officer to have substantive value and does not fit into the perishable goods category. These items include, but are not limited to, night vision devices, weapon optics and fitness equipment.
2. -
Any item acquired through the Federal Support for Local Law Enforcement Equipment Acquisition Program that is determined by unit commanding officers to be individually issued and disposable, such as clothing items. Perishable equipment can be issued to individual members when the commanding officer determines that doing so will enhance the member's ability to perform the member's assignment.