Chicago Police DepartmentSpecial Order S09-08-05
CLEARpath Crime Stopper Wanted Poster Application
Issue Date:09 February 2007Effective Date:09 February 2007
Rescinds:D07-07
Index Category:Information Management
I.Purpose
This directive:
  • A.introduces:
    • 1.the CLEARpath Crime Stopper Wanted Poster Application,
    • 2.the CLEARtip computer application via the Department’s CLEARpath system.
  • B.delineates the procedures and responsibilities of Department members for creating, editing, approving, and distributing Crime Stopper wanted posters.
II.General Information
  • A.The CLEARpath Crime Stopper Wanted Poster Application is a proactive strategy encouraging residents of the City of Chicago to participate in the apprehension of offenders by supplying information on offenders who are currently wanted for investigation by the Chicago Police Department.
  • B.In an effort to automate and streamline the Department, the CLEARpath Crime Stopper Wanted Poster Application process for creating the Crime Stopper wanted poster to chain-of-command approval is paperless.
  • C.A cash reward up to one thousand dollars ($1000) will be rewarded by Crime Stoppers to citizens who supply the Department with information leading to the arrest and charging of the wanted offender(s). All Department members are exempt from receiving any cash reward(s) and Crime Stoppers has the final decision of the amount and recipient of the cash reward.
  • D.The CLEARpath Crime Stoppers Wanted Poster Hotline number will be utilized by citizens to anonymously report information on crimes or offenders photographically depicted in wanted posters.
  • E.Members of the community will have the opportunity to view the wanted posters by any electronic device with e-mail capability, in Chicago-area businesses, community organizations, and schools from e-mail alerts sent by the Chicago Police Department. Citizens can subscribe for e-mail alerts on the Department’s CLEARpath website at: www.chicagopolice.org.
  • F.In the event an offender is arrested or the case is closed by the Detective Division, a follow-up e-mail alert will be sent to inform the citizens the wanted poster has been “deactivated” and to remove the wanted poster from their place of business.
III.Procedures
  • A.District / Unit commanders or his/her designee who wish to create a CLEARpath Crime Stopper wanted poster will:
    • 1.access the Crime Stopper wanted poster request via the Department’s CLEARpath website (www.chicagopolice.org),
    • 2.create a wanted poster with information regarding a crime or wanted subject from the Crime Stopper wanted poster template,
    • 3.send the wanted poster request via CLEARpath to the appropriate area Detective Division for approval,
    • 4.modify the wanted poster if rejected by the area Detective Division commander or designee, and
      NOTE:
      The area deputy chief will have the authority to override any wanted poster rejected by the area Detective Division.
    • 5.re-submit any rejected Crime Stopper wanted poster to the area Detective Division for approval.
  • B.Area Detective Division commander or designee will:
    • 1.immediately access the CLEARpath Crime Stopper Wanted Poster Application via the Department’s CLEARpath website whenever he / she receives a e-mail regarding a Crime Stopper wanted poster request,
    • 2.review:
      • a.the requested Crime Stopper wanted posters submitted by the District/Unit commanders,
      • b.the submitted Crime Stopper tips via the CLEARtip system,
    • 3.approve, reject, or edit the submitted Crime Stopper wanted posters,
    • 4.submit the approved Crime Stopper wanted poster to the Office of News Affairs (Unit 111),
    • 5.forward all Crime Stopper tip(s) to the detective(s) assigned to the case involving the Crime Stopper tip submitted, and
    • 6.access CLEARpath to deactivate the Crime Stopper wanted poster when an arrest occurs or the case file is closed.
  • C.Department members assigned to approve Crime Stopper wanted posters in the Office of News Affairs (Unit 111) will:
    • 1.immediately access the CLEARpath Crime Stopper Wanted Poster Application whenever he/she receives a e-mail regarding a Crime Stopper wanted poster request,
    • 2.review, edit, and approve submitted Crime Stopper wanted posters based on the criteria set forth in the Department directive entitled, “News Media Guidelines,” and
      NOTE:
      The command staff member of the Office of News Affairs, has the final authority to approve, reject, or edit any Crime Stopper wanted poster,
    • 3.submit the Crime Stoppers wanted poster to Crime Stoppers for approval before distribution, and
    • 4.ensure and verify the Crime Stopper wanted poster is sent to CLEARpath e-mail alert subscribers and is displayed on the CLEARpath website after approval is given by Crime Stoppers.
  • D.Department members assigned to the CAPS Implementation Office (Unit 135) will:
    • 1.access the Department’s webmail at least once every tour of duty to review and print any Crime Stopper wanted poster(s),
    • 2.distribute the wanted posters to area businesses, community organizations, schools, churches, etc., and
      NOTE:
      District level CAPS offices will receive the Crime Stopper wanted posters via e-mail and have the ability to print them for distribution.
    • 3.ensure the wanted posters and flyers are distributed and posted at Jewel, Dominicks, and Walgreens stores.
  • E.Department members assigned to the Deployment Operations Center (DOC) Unit 116, will:
    • 1.field all telephonic calls transferred from 311 or the Crime Stoppers Wanted Poster Hotline regarding Crime Stopper tips and enter the information into the CLEARtip system,
    • 2.ensure for accuracy and completeness when entering the information into the CLEARtip system,
    • 3.provide for the safety of the caller and contact the Office of Emergency Management and Communication (OEMC) in any situation when the caller requires immediate police service or the offender is on scene,
      NOTE:
      Instructing the caller to disconnect the call to re-contact 911 will not preclude the Department member from taking appropriate police action by calling 911 and informing OEMC of any situation requiring immediate police action.
    • 4.issue and relate the Crime Stopper control number to the caller prior to ending the call.
  • F.District personnel receiving information regarding a Crime Stopper tip either by telephone or by “walk-in” will:
    • 1.gather as much information about the crime or wanted offender and directly contact the DOC,
    • 2.not instruct the individual to contact 311 to report the Crime Stopper tip, and
    • 3.provide for the safety of the community member. If contact is made telephonically, contact 911 or immediately notify the appropriate zone via a police radio in any situation when a caller requires immediate police service or the offender is on scene.
      NOTE:
      Instructing the caller to contact 911 will not preclude the Department member from taking appropriate police action by notifying OEMC by calling 911 or immediately notifying the appropriate zone via a police radio of any situation requiring immediate police action.
  • G.District personnel assigned to the Community Policing Office will:
    • 1.access the Department’s webmail at least once every tour of duty to review and print any Crime Stopper wanted poster(s),
    • 2.distribute the wanted posters to area businesses, community organizations, school, churches, etc.,
    • 3.remove outdated or “deactivated” posters from district locations and advise businesses, community organizations, and churches of dispositions of wanted offenders, and
    • 4.print and make the wanted posters available to beat officers for dissemination at beat community meetings.
IV.Procedures in the Event of CLEARpath Crime Stoppers Wanted Poster Application Unavailability
  • A.If a member is unable to access the CLEARpath Crime Stopper Wanted Poster Application on a Department computer, that member will telephone the Help Desk for assistance.
  • B.In the event of system unavailability, Public Safety Information Technology (PSIT) will notify all affected units via facsimile message with information regarding the expected duration of the unavailability.
  • C.In the event that a CLEARpath Crime Stopper Wanted Poster Application unavailability has occurred, the program will be temporally suspended until the CLEARpath application is back in service.
V.Evaluation
A CLEARpath Crime Stopper Wanted Poster Application committee will be established by the Department relative to this program. The committee will meet as needed and make recommendations to continue, expand, modify, or terminate this program under the direction of the Managing Deputy Director, PSIT.
VI.Conflicts Provision
In the event that a procedure in this directive conflicts with the provisions of the Department directive entitled, “News Media Guidelines,” this directive will take precedence.
Philip J. Cline
Superintendent of Police
07-008 MAV(PMD)