Chicago Police DepartmentSpecial Order S07-01-01
Inventorying Arrestees' Personal Property
Issue Date:30 November 2017Effective Date:01 December 2017
Rescinds:04 December 2015 Version
Index Category:Processing Property
I.Purpose
This directive describes procedures for inventorying arrestee's personal property.
II.Policy
  • A.Lockup personnel will accept and inventory only the following items as arrestee's personal property on a Personal Property Form (CPD-11.502):
    • 1.United States Currency (USC) in the amount of $500 or less, following the procedures outlined in Item IV-A-4 of this directive;
      NOTE:
      If an arrestee has more than $500 USC, the inventorying officer will allow the arrestee to keep no more than $500 USC and inventory the remaining currency in eTrack.
    • 2.Prescription medications with pharmacy label matching the arrestee's identification and Medical Alert Bracelets, following the procedures outlined in Item IV-A-5 of this directive;
    • 3.One plain wedding band without engraving or stones, following the procedures outlined in Item IV-A-6 of this directive. No other jewelry will be accepted;
    • 4.One United States Government-issued identification card with photograph;
    • 5.One credit card (with name matching identification);
    • 6.One transit card (Ventra, Metra, etc);
    • 7.Prescription eyeglasses, limit two;
    • 8.One belt;
    • 9.One pair of shoelaces;
    • 10.Personal Keys (e.g., home, vehicle);
    • 11.Religious text with soft cover (e.g., Bible or Koran);
    • 12.Court documents, eTrack receipts and other legal documents (soft cover books only); and
    • 13.Necessary medical items directly related to the treatment of a medical condition (e.g., slings, bandages, prosthetics), unless there is a risk to safety or security.
  • B.Arrestees Clothing will be limited to:
    • 1.One layer of clothing (one pair of pants and one shirt).
    • 2.One layer of undergarments (one pair of underwear and one undershirt/bra or one pair of thermal underwear and one thermal undershirt).
    • 3.Only one outer garment (a coat, jacket or sweater).
      NOTE:
      Outer garments will remain with arrestees and not be inventoried unless they pose a safety threat to arrestees or other persons.
    • 4.An arrestee's shoelaces, tie, belt, scarf, or anything that could be used as a ligature will be taken from the arrestee upon entry in the lockup and secured in the polyethylene Personal Property Envelope (CPD-11.500). The Personal Property Form (CPD-11.502) will be used to document the contents in the Personal Property Envelope.
  • C.All other items of arrestee's personal property must be inventoried by the arresting/assisting officer in eTrack.
III.Arresting/Assisting Officer Procedures
  • A.Arresting/assisting officers will inventory in eTrack all personal property in possession of the arrestee except for those items described in item II-A and II-B of this directive.
    NOTE:
    The arresting/assisting officer will request that the arrestee designate a third party who is authorized to receive the arrestee's property. This person will be listed in the comments section of eTrack.
  • B.Property will be inventoried in eTrack selecting the item type of "Prisoner Personal Property" and the processing action of "Pickup Pursuant to Notice of Inventory Return Policy."
  • C.If an arrestee has $500 USC or less, the inventorying officer will allow the arrestee to keep the currency. Lockup personnel will inventory the currency using the Personal Property Form procedures.
  • D.If an arrestee has more than $500 USC, and the money is the prisoner's personal property, the inventorying officer will:
    • 1.allow the arrestee to keep up to $500 USC with their personal property for inventory by lockup personnel using the Personal Property Form procedures.
    • 2.inventory the money exceeding $500 USC in eTrack prior to the arrestee being taken into the lockup. In eTrack, the inventorying officer will enter the item type as “Prisoner Money” and mark the processing action as ‘Pickup Pursuant to Notice of Inventory Return Policy.”
  • E.Money that is not the prisoner's personal property (evidence, suspected criminal proceeds, etc.) will be inventoried according to the procedures described in the Department directive entitled "Inventorying Money."
  • F.Jewelry that is prisoner's personal property will be inventoried separately in eTrack with the item type of "Prisoner Jewelry" and the classification action of "Pickup Pursuant to Notice of Inventory Return Policy."
  • G.Medical cannabis that is prisoner's personal property will be inventoried separately in eTrack under the item type "Prisoner's Personal Property - Other", adding the description "medical cannabis" and the classification action of "Pickup Pursuant to Notice of Inventory Return Policy."
  • H.Arresting Officers will ensure clothing requirements in Item II-B of this directive are met. If necessary, arrestee will be allowed to remove excess clothing in a secure, private area.
  • I.If prisoner personal property is not picked up by the arrestee or his or her designee as listed in the eTrack comments within 96 hours from the time of inventory, the property will be manifested and sent to ERPS. Prisoner personal property will not be sent to ERPS earlier than 96 hours from the time of inventory.
  • J.Inventoried property will be held in a secure location in the district to prevent misplacement or theft of the property.
IV.Lockup Personnel Procedures
  • A.Lockup personnel will:
    • 1.immediately search each arrestee brought into the lockup. Searches will be conducted by Department members of the same sex.
    • 2.inventory all personal property described in Item II-A and II-B of this directive using the Personal Property Form.
      • a.One Personal Property Envelope will be used to inventory USC, prescription medication, and other listed arrestee property. Each will be sealed separately within the Personal Property Envelope creating three individual compartments.
      • b.Two Personal Property Envelopes can be used if additional capacity is needed.
        • (1)Each Personal Property Envelope will be labeled with the arrestee's name and CB number.
        • (2)Each Personal Property Envelope will be numbered (i.e.1 of 2, 2 of 2).
        • (3)One Personal Property Envelope will contain arrestee USC and prescription medication sealed into two separate compartments.
        • (4)One Personal Property Envelope will contain all other arrestee property.
        • (5)Each Personal Property Envelope will contain a Personal Property Form.
        • (6)Heat-seal both Personal Property Envelopes together.
    • 3.print legibly with a ballpoint pen all the information required on both the Personal Property Form and the Personal Property Envelope.
    • 4.if inventorying money:
      • a.count the money and seal it in a CPD letter-sized paper envelope;
      • b.write the amount of money on the front of the envelope;
      • c.sign the envelope across the seal;
      • d.request that the arrestee sign the envelope beneath the Department member's signature; and
        NOTE:
        If the arrestee refuses to sign the envelope, the Department member will write "SIGNATURE REFUSED" in place of the arrestee's signature.
      • e.place clear plastic tape over the signatures and seal.
      • f.seal the envelope containing the USC within the Personal Property Envelope separately from all other arrestee property.
    • 5.if inventorying prescription medication, seal the prescription medication within the Personal Property Envelope separately from all other arrestee property.
    • 6.if inventorying one plain wedding band without engraving or stones:
      • a.place the ring in a CPD letter-sized paper envelope;
      • b.write a description of the ring on the front of the envelope;
      • c.sign the envelope across the seal;
      • d.request that the arrestee sign the envelope beneath the Department member's signature; and
        NOTE:
        If the arrestee refuses to sign the envelope, the Department member will write "SIGNATURE REFUSED" in place of the arrestee's signature.
      • e.place clear plastic tape over the signatures and seal.
    • 7.list all arrestee property on a Personal Property Form, drawing a line under the last item listed, and:
      NOTE:
      When listing US currency, lockup personnel will list the appropriate number of bills under the proper denomination(s), list the total value for all coins under the box labeled "Coins," and list the total cash and coin value under the box labeled "Total Value of Cash and Coins"
      • a.complete and sign the appropriate portions of the "Prisoner's Receipt" and "Inventory Stub";
      • b.request that the arrestee sign the Personal Property Form in the appropriate location;
        NOTE:
        If the arrestee refuses to sign the form, the Department member will write "SIGNATURE REFUSED" in place of the arrestee's signature.
      • c.place the "Inventory Stub" of the Personal Property Form in the Personal Property Envelope with the listed property. The copy will be placed face-up so it is visible through the clear back panel of the property envelope;
      • d.provide the arrestee with the "Prisoner's Receipt" copy of the Personal Property Form.
    • 8.place all arrestee personal property into a polyethylene Personal Property Envelope, including the signed and sealed envelopes described in Item IV-A-4 and IV-A-6 of this directive, if applicable, and:
      • a.heat-seal the Personal Property Envelope, and
        NOTE:
        If using multiple Personal Property Envelopes, heat-seal envelopes together.
      • b.place it in a secure location.
    • 9.complete the appropriate portions of the Arrestee Property Log (CPD-21.972), available on the Department Directives System link on CLEAR. When property is released from the lockup, lockup personnel will record and initial the disposition of the property in the appropriate field on the log.
    • 10.make notation of the Personal Property Form number in the lockup keeper comments section of the automated arrest report.
    • 11.prepare, print, and sign the appropriate portions of an Arrestee and Property Transport Manifest, (CPD-21.971), available on the Department Directives System link on CLEAR. A separate form will be completed for each court call for all arrestees sent to court. Lockup personnel will:
      • a.print and sign three copies of the manifest: one copy will remain in the unit; one copy will remain with the transporting officer; and one copy will remain with the Sheriff of Cook County representative; and
      • b.present the three copies to the transporting officer, ensure the transporting officer signs all three copies, and retain one copy for the unit records.
V.Transporting Officer Procedures
When receiving arrestees and property, the transporting officer will:
  • A.complete and sign the appropriate portions of the Arrestee and Property Transport Manifest, indicating receipt of arrestees and personal property; and
    NOTE:
    The transporting officer will sign all three copies of the manifest.
  • B.upon transporting the arrestees and personal property to the Sheriff of Cook County, ensure the receiving member of the Sheriff's office completes and signs the appropriate portions of the Arrestee and Property Transport Manifest. The member of the Sheriff's office will sign both remaining manifests and retain one for their records. The remaining manifest will be retained in the unit of transport.
    NOTE:
    The personal property will be given directly to the Sheriff of Cook County representative. At no time will the transporting officer return the property directly to the arrestee.
VI.Returning Property
  • A.If an arrestee is released from the lockup, lockup personnel will return personal property listed on the Personal Property Form by:
    • 1.requesting that the arrestee submit the "Prisoner's Receipt" of the Personal Property Form;
    • 2.ensuring that the arrestee's signature matches the signature on the "Inventory Stub";
    • 3.completing and signing the appropriate portions on the reverse side of the "Prisoner's Receipt," signing the box marked "Property Returned By";
    • 4.requesting the arrestee to sign the "Owner's Signature" box and complete the "Owner's Address" box;
    • 5.returning the property (still sealed in the property envelope) to the arrestee; and
    • 6.attaching the "Prisoner's Receipt" to the corresponding yellow copy of the Personal Property Form book.
  • B.Consistent with Department directive entitled "Processing Property Under Department Control," station supervisors will ensure that property still retained in the unit at the time an arrestee is released from the lockup is returned to the arrestee as a Field Turnover.
    NOTE:
    The property does not need to be released by the arresting officer. For complete Field Turnover procedures, members will refer to the Department directive entitled "Processing Property Under Department Control."
  • C.Items not picked up by the arrestee after 96 hours will be transported to Evidence and Recovered Property Section (ERPS) by regular courier pick up.
  • D.Upon completion of this process, the Department member will return the Personal Property Form book to the lockup keeper or other designated member.
VII.Conflict Resolution
If this directive conflicts with any other Department directive, this directive will take precedence.
(Items indicated by italics/double underline have been added or revised.)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
17-116 RWN