Chicago Police DepartmentGeneral Order G01-03
Department Directives System
Issue Date:14 May 2018Effective Date:14 May 2018
Rescinds:30 June 2016 Version
Index Category:Department Organization
I.Purpose
This directive:
  • A.describes the Department directives system of the Chicago Police Department.
  • B.complies with CALEA Law Enforcement Standard.
II.Policy
The policy and procedures of the Chicago Police Department will be disseminated through the issuance of directives authenticated by the appropriate authority. Department directives are official documents establishing, defining, and communicating Department-wide policy, procedures, or programs issued in the name of the Superintendent of Police. These directives are intended to guide the efforts and objectives of the Department so the activities of the Department’s members are consistent with and support the mission and overall philosophy of the Department.
III.Directive Classifications
  • A.All Department directives will be issued in accordance with the following classifications.
    • 1.General Orders (GO) are directives that establish critical policies directly related to the core values and functions of the Department or the broad organizational policies and key practices relating to those core values.
    • 2.Special Orders (SO) are directives that establish protocols and procedures concerning specific Department functions, operations, programs, or processes.
    • 3.Employee Resources (ER) are directives that pertain to administrative functions, employment requirements, employee rights and resources, and benefit programs.
    • 4.Uniform and Property (UP) directives pertain to uniforms and equipment, both Department and personal, and Department facilities, property, and vehicles.
    • 5.Department Notices (DN) are directives with a limited duration that:
      • a.establish procedures and assign duties to Department personnel for a single event or circumstance; or
      • b.introduce pilot programs or involve only a limited geographic scope or selected personnel; or
      • c.provide listings, calendars, or other information of general interest.
  • B.The issuing authority for a General Order is the Superintendent of Police and the directive will bear the signature of the Superintendent.
  • C.Reissued General Orders in which the revisions are organizational in nature and do not amend the fundamental policies or procedures will be signed by the Superintendent of Police or authenticated by the Director, Research and Development Division.
  • D.The issuing authority for all other Department directives is the Superintendent of Police as signed by the Superintendent or authenticated by the Director, Research and Development Division.
  • E.Revisions to Department directives which are structural in nature or update incorrect references (e.g. unit names, contact information, cross-referenced directives) will be made at the discretion of the Director, Research and Development Division within the Department Directives System (DDS).
  • F.Addenda and Attachments
    • 1.An addendum is a directive which is issued to separate policy and procedural components of a parent directive into topic-specific sub-divisions.
    • 2.An attachment provides supplementary information such as maps, charts and lists.
  • G.Reissued and Rescinded Directives
    • 1.A Department directive will be reissued when revisions are required to amend provisions of the directive. Once published, the specific items revised from the previous version of the directive will be identified for easy reference and will take the place of those items in the previous version of the directive.
      NOTE:
      Only the current version of a Department directive will be available via the Department Directives System.
    • 2.Previous versions of a Department directive will be identified by the directive number and the associated effective date. Rescinded directives will be maintained and archived by the Research and Development Division.
    • 3.A Department directive will be rescinded only by another Department directive or an Administrative Message Center (AMC) Message issued in the name of the appropriate authority. A unit-level directive may be revised or rescinded only by another unit-level directive, AMC Message, or Department directive.
    • 4.Whenever a directive is rescinded, all addenda, attachments, and related AMC Messages are also rescinded.
  • H.Administrative Messages
    • 1.Administrative Messages are communications of an immediate nature transmitted via the Administrative Message Center, which may be utilized by command and supervisory personnel to direct those Department activities that are within their scope of authority.
    • 2.Administrative Messages are issued under the authority of the originating member.
  • I.Unit-Level Directives
    • 1.Unit-Level Directives are official written documents issued in the name of a command staff member or unit commanding officer establishing or communicating specific procedures or information within the issuing unit and/or in units below the issuing unit as defined in the Department directive entitled “Department Organization for Command.”
      NOTE:
      Unit-level directives can only direct the activities of those units and members under the command of the issuing authority.
    • 2.Unit-level directives will be issued in accordance with the following classification structure:
      • a.Unit Special Orders contain procedural instructions which apply to members assigned or detailed to the unit.
      • b.Unit Standard Operating Procedures (SOP) contain administrative functions and protocols which apply to the operation of the unit.
    • 3.The issuing authority for a unit-level directive is the unit’s command staff member or commanding officer as defined in the Department directive entitled “Department Organization for Command.”
    • 4.Unit level directives enacted by the previous unit’s command staff member or commanding officer will remain in effect until such time as they are revised or rescinded under the authority of the current unit’s command staff member or commanding officer.
    • 5.A unit’s command staff member or commanding officer will review and revise unit level directives, as necessary.
IV.Directive Numbering
  • A.General Orders, Special Orders, Employee Resources, and Uniform and Property directives will be assigned consistent directive numbers which will remain unchanged upon any reissue of or revision to the directive. The directive number will be based upon the directive's classification (alpha character); index category (two digit numeric indicator); and a two digit sequential number.
    EXAMPLE:
    G01-02 would indicate "General Order" – "Index Category 01" – "Directive 02 of the category."
  • B.Department Notices will be numbered using the traditional two digit year of issuance followed by a two digit sequential number. Upon any reissue of or revision to a Department Notice, the number will reflect the current year of issuance and appropriate sequential number.
    EXAMPLE:
    D11-01 would indicate "Department Notice" – "Issued in 2011" – "Directive 01 of the year."
  • C.Addenda to a Department directive are numbered by using the parent directive number and a sequential numbering of each addendum (e.g., G01-02-01).
  • D.Attachments to a Department directive are numbered sequentially for each directive or addendum in which they are referenced (e.g., Attachment 1 or Att. 1).
  • E.Unit-level directives will be numbered as determined by the issuing authority, a unit’s command staff member or commanding officer, of the directive.
V.Precedence of Directives
  • A.Department directives, regardless of classification, supersede all unit-level directives. A unit-level directive will not:
    • 1.conflict with a Department directive. Any provision of a unit-level directive which conflicts with a Department directive is invalid.
      NOTE:
      Department directives may include a provision which allows specific units to issue unit-level directives in direct conflict with the Department directive.
    • 2.direct the activities of units or Department members other than those units or members under the command of the issuing command staff member or unit commanding officer.
    • 3.expand the authority, responsibilities, or functions of any Department unit or member when such authority, responsibilities, or functions have been specifically established or limited by a Department directive.
      NOTE:
      A unit-level directive may further restrict the actions of unit members beyond those established in a Department directive, provided that the additional restriction is not otherwise in conflict with the Department directive.
  • B.Unless a conflict provision is contained within a Department directive, a General Order will supersede any other directive regardless of the publication date of the General Order.
  • C.If a conflict exists between Special Orders, Department Notices, Employee Resources, or Uniform and Property directives, the most recent directive will supersede the earlier directive, unless the provisions of Item V-D of this directive apply.
  • D.If multiple Department directives address the circumstances of a particular situation or issue, the directive which is the most specific to the situation or issue in question will take precedence over other directives, including directives which have a later publication date, unless specified otherwise. Where discretionary time permits, the determination of which directive is the most specific to the issue will be made by the Director, Research and Development Division.
VI.Format of Directives
  • A.Directives will be prepared in outline style, with sections and sub-sections clearly indicated for rapid reference. When the length of a directive is brief and simple, paragraph form may be used. This General Order is an example of the appropriate outline format.
  • B.When used in directives, pronouns will be interpreted to include both the masculine and feminine gender unless specifically stated otherwise.
VII.Publications
  • A.The Department Directives System (DDS) serves as the official repository for the Department directives and provides access to the current, official copies.
  • B.Print copies of Department directives will only be distributed to members when legally required or if the subject matter is of special interest.
  • C.The Research and Development Division will notify Department members that a Department directive is newly published, reissued, or rescinded (e.g., an email and/or an AMC Message).
  • D.Unit commanding officers will ensure that members under their command are notified when a directive is published.
  • E.The Deputy Chief, Education and Training Division, will ensure monthly eLearning modules identifying the Department directives issued the previous month are created and maintained.
  • F.The Director, Research and Development Division may request additional eLearning training modules when legally required or for policies or directives of subject matters deemed particularly significant.
  • G.All Department members, as designated, will participate and complete the pertinent assigned eLearning module.
  • H.The Education and Training Division will store training compliance for directives on eLearning.
VIII.RESPONSIBILITIES
  • A.The Director, Research and Development Division will:
    • 1.be responsible for the drafting, review, and publication of Department-level directives, including the consultation with concerned units, the editing and numbering of Department directives, the arrangement for their publication, and other actions to ensure the integrity and soundness of the Department Directives System.
    • 2.maintain a master archive file of:
      • a.authenticated, signed copies of all published, official Department directives.
      • b.expired and rescinded Department directives.
    • 3.ensure that:
      • a.all current Department directives are available via the Department Directives System.
      • b.Department members are notified when a Department directive is newly published, reissued, or rescinded.
      • c.a file of unit-level special orders and SOPs issued by the various units of the Department is maintained.
    • 4.upon request, provide an interpretation of the content, meaning, or intent of any provision of a Department directive.
    • 5.review and respond as appropriate to requests from outside of the Department for copies of specific Department directives.
      NOTE:
      The copies of all Department directives sought via subpoena or other inquiry from any attorney or court will be forwarded to the General Counsel to the Superintendent for review and appropriate dissemination.
    • 6.whenever a unit-level directive is determined to be in conflict with a Department directive, report to the issuing command staff member or unit commanding officer the following:
      • a.the governing Department directive that relates to the unit-level directive in question; and
      • b.the substance of the conflict created by the unit-level directive needing to be revised or rescinded.
  • B.If a unit issues unit-level directives, the unit commanding officer will ensure:
    • 1.the unit-level directives are prepared and issued in accordance with the provisions of this and other relevant directives, including ensuring the directive does not conflict with Department directives and notifying members under their command when a directive is published.
    • 2.an index to unit-level directives is prepared and maintained.
    • 3.within five working days of issuance, a copy of each published unit-level special order or standard operation procedure, including any addenda, attachments, or revisions, are forwarded to the:
      • a.unit commanding officer's bureau chief or the Chief of Staff for units within the Office of the Superintendent,
      • b.General Counsel to the Superintendent,
      • c.Commander, Inspections Division, Bureau of Support Services, and
      • d.Director, Research and Development Division.
    • 4.when a unit-level directive from their command is in conflict with a Department directive, that unit-level directive is revised or rescinded to eliminate the conflict.
  • C.Individual members of the Department will be knowledgeable concerning all Department and unit-level directives which apply to their positions, duties, and responsibilities. As a guideline:
    • 1.with respect to General Orders, members need to maintain a level of knowledge that is sufficient for them to immediately recall and apply the key policy and procedural elements of these directives.
    • 2.with respect to all other Department and unit-level directives, members need to maintain a level of knowledge that is sufficient for them to appropriately perform their assigned duties.
IX.Directive Staffing
  • A.Directive staffing is the process of consulting Department members and soliciting comments concerning a draft directive that has been developed and reviewed by the Research and Development Division.
  • B.Department members who receive a directive staffing will review the draft directive, and return a response to the Director, Research and Development Division by the specified return date.
    NOTE:
    To ensure the timely and efficient development of Department directives, Department members will be responsible to comply with staffing instructions. If a Department member is unable to return a response by the due date, they will notify the Director, Research and Development Division of the date the response will be returned.
(Items identified by italics/double underline have been added or revised.)
Eddie T. Johnson
Superintendent of Police
18-034 KT/JD
GLOSSARY TERMS:
1. -
Any bureau, division, group, section, unit, or other subset of the Department that is officially established in the Department directive entitled "Department Organization for Command" and commanded by a supervisory Department member.
2. -
A Department directive will be considered “published” at the time when, after signing or authentication, Department members are notified it has been issued and subsequently uploaded to the Department Directives System.
3. -
Identified categories that form logical groupings of directives which pertain to similar subject matters to facilitate and ease the search for specific policies or procedures.
4. -
A statement, usually in a directive introducing a pilot program or other new process being implemented in a phased-in basis, which designates the Department directive to be followed in the event of an inconsistency between the newly-established policies or procedures and those established in existing directives.