Chicago Police DepartmentSpecial Order S01-01
Department Awards
Issue Date:15 August 2017Effective Date:15 August 2017
Rescinds:04 May 2017 Version
Index Category:Department Organization
I.Purpose
This directive:
  • A.delineates responsibilities when nominating Department members in recognition of outstanding acts of bravery and heroism, outstanding accomplishments, and exceptional performance.
  • B.identifies exempt members of the Awards Committee.
  • C.delineates the responsibilities of exempt members for approving Department awards.
  • D.outlines the Department policy of conferring an award upon citizens, security officers, and criminal justice agencies for their recognition of cooperation with the Department in identifying and resolving problems within the community.
  • E.provides an addendum that describes Department awards and outlines eligibility requirements.
  • F.provides an addendum outlining the proper uniform display of medals and ribbon bars and describes order of precedence.
II.General Responsibilities
  • A.All award requestors will:
    • 1.use the CLEAR Automated Department Award System for the submission of all award nominations.
    • 2.refer to the addendum of this directive entitled “Description Of and Eligibility For Department Awards” for verification that eligibility requirements are met for all nominees regarding the Department award selected.
    • 3.submit only one award nomination per member per incident.
      EXCEPTION:
      At the recommendation of the Awards Committee, the Carter Harrison/Lambert Tree Medal, 100 Club of Chicago Valor Award, Superintendent’s Award of Valor, Police Blue Star Award, and Police Blue Shield Award may be awarded to members who received other Department awards for the same incident.
      Recipients of the Superintendent's Honorable Mention Certificate Award may also be nominated for another Department award for the same incident.
    • 4.include a Records Division (RD) number as a reference number for ALL award nominations. A nomination that does not include an RD number must be explained in the narrative section of the application.
    • 5.submit all award nominations within 45 days from the date the act and/or injury occurred; however, if circumstances dictate otherwise, they may be submitted no later than six months from the date the act and/or injury occurred.
    • 6.include the names of all personnel involved in that incident that meet the eligibility of the award nominations. All nominees should be reflected in the attached support documentation.
      NOTE:
      Award requestors are prohibited from including themselves as a nominee for Department awards, excluding the Military Service Award and Honorable Mention Ribbon Award. The initial nomination must be submitted by another supervisory member.
    • 7.submit all documents that support the submission of the Department award as attachments for all award nominations.
      • a.All attachments will support the nomination of all listed nominees. If applicable, the following attachments must be included: case report, Arrest Report (CPD–11.420), and, if necessary, the Bureau of Detectives or Bureau of Organized Crime Supplemental Report.
      • b.All attachments will be submitted separately based on document type as listed in the drop down option.
        NOTE:
        Support documents will not be submitted as one bulk attachment.
    • 8.forward the award application to the appropriate exempt member next in the chain of command for review.
  • B.Exempt members will:
    • 1.review all award recommendations listed in the CLEAR Automated Department Award System. Exempt members will ensure that all awards are reviewed, forwarded, or finalized within 30 days of receiving the award.
    • 2.submit all award recommendations within 30 days from the date the act and/or injury occurred; however, if circumstances dictate otherwise, they may be submitted no later than six months from the date the act and/or injury occurred.
    • 3.review all award recommendations and:
      • a.concur with the award recommendation and forward it to the next level based on the type of award and the approval process as list in Item V; OR
      • b.reject the award recommendation, stating why it was rejected (missing or lacking support documentation, unidentified nominees, etc); OR
      • c.deny the award recommendation based on the determination that it does not meet the award criteria.
        NOTE:
        If denied or rejected, the exempt member may make a recommendation for a more appropriate award.
  • C.Exempt members who have final approval authority of an award recommendation, as listed in Item V of this directive, will:
    • 1.review and make a recommendation within 30 days of receiving the award.
      EXCEPTION:
      The Awards Committee, which meets quarterly, will review and make recommendations to the Superintendent for final approval.
    • 2.approve award recommendations that meet established criteria and mark them as final.
    • 3.deny award recommendations that do not meet established criteria by denying them in the automated system.
      NOTE:
      Exempt members have the ability to make a recommendation for a more appropriate award.
  • D.The Director, Human Resources Division, will ensure:
    • 1.all approved Department awards are maintained in the CLEAR Automated Department Award System for each recipient.
    • 2.all affected members’ personnel records are updated upon receiving a Department award.
    • 3.all recipients receive designated awards, award certificates, medals, and ribbon bars, as appropriate.
    • 4.the division maintains a sufficient supply of award certificates, medals, and ribbon bars for distribution.
    • 5.the coordination of all award ceremonies, including appropriate notifications.
  • E.Department members are prohibited from displaying any ribbon bar unless the award is acknowledged in the member’s complimentary history.
III.Awards Committee
  • A.The Awards Committee will consist of the following personnel:
    • 1.First Deputy Superintendent
    • 2.Chief, Bureau of Patrol
    • 3.Chief, Bureau of Technical Services
    • 4.Chief, Bureau of Detectives
    • 5.Chief, Bureau of Organized Crime
    • 6.Chief, Bureau of Organizational Development
    • 7.Chief, Bureau of Internal Affairs
    • 8.Director, Human Resources Division (non-voting member).
  • B.The First Deputy Superintendent will serve as the Chair of the Awards Committee.
  • C.The Chief, Bureau of Organizational Development, will serve as the Vice-Chair.
  • D.The Director, Human Resources Division, will serve as secretary.
  • E.Committee affairs will be conducted only when a quorum of the membership is present. A quorum will consist of the chairperson or vice-chairperson and three other members of the committee.
  • F.The Awards Committee will meet at least quarterly, and more often as deemed necessary.
  • G.The Awards Committee will:
    • 1.consider all recommendations for the following awards:
      • a.Superintendent's Award of Valor
      • b.Superintendent's Award of Merit
      • c.Honored Police Star
      • d.Police Blue Star Award
      • e.Police Blue Shield Award
      • f.Superintendent's Award of Tactical Excellence
      • g.Thomas Wortham IV Military and Community Service Award
      • h.Arnold Mireles Special Partnership Award
      • i.William Powers Leadership Award
      • j.Annual Bureau Award of Recognition
      • k.Special Commendation
      • l.Joint Operations Award
      • m.Unit Meritorious Performance Award
      • n.Traffic Stop of the Month Award
      • o.Top Gun Arrest Award
      • p.Special Service Award.
    • 2.when reviewing a recommendation for the Police Blue Star Award, the Police Blue Shield Award, or Honored Police Star, consider consulting with the Medical Administrator to determine the extent of the injury sustained or, in the case of the of the Police Blue Star Award, what possible injuries the member's body armor prevented.
    • 3.consider recommendations to nominate a Department member for the 100 Club of Chicago Valor Award.
  • H.After the review of award recommendations, the Awards Committee will:
    • 1.concur or not concur with the award recommendation. If the Committee does not concur with the recommendation, it may approve or make a recommendation for another more appropriate award.
    • 2.forward all approved recommendations for the following awards to the Superintendent for final approval:
      • a.Superintendent's Award of Valor
      • b.Superintendent's Award of Merit
      • c.Honored Police Star
      • d.Police Blue Star Award
      • e.Police Blue Shield Award
      • f.Superintendent's Award of Tactical Excellence
      • g.Thomas Wortham IV Military and Community Service Award
      • h.Arnold Mireles Special Partnership Award
      • i.William Powers Leadership Award
      • j.Annual Bureau Award of Recognition
      NOTE:
      The Richard J. Daley Police Medal of Honor and the Police Medal Awardees are selected and approved by the Superintendent.
    • 3.recommend to the Superintendent that in addition to awarding the Superintendent's Award of Valor, Police Blue Star Award, Police Blue Shield Award, the Superintendent also considers the member for the Police Medal.
    • 4.recommend to the Superintendent those police stars that meet the criteria for being designated as Honored Police Stars.
      NOTE:
      When the Superintendent approves the designation of a star as an Honored Police Star, the committee will notify the Director, Human Resources Division, who will ensure the necessary arrangements are made for retiring from service and suitably displaying an Honored Police Star.
    • 5.The Awards Committee will have final approval for the following awards:
      • a.Special Commendation
      • b.Joint Operations Award
      • c.Unit Meritorious Performance Award
      • d.Traffic Stop of the Month Award
      • e.Top Gun Arrest Award
      • f.Special Service Award.
IV.Presentation of Awards
  • A.The following awards will be presented at an annual ceremony as directed by the Superintendent:
    • 1.Richard J. Daley Police Medal of Honor
    • 2.Police Medal
    • 3.Superintendent's Award of Valor
    • 4.Police Blue Star Award
    • 5.Police Blue Shield Award
    • 6.Superintendent's Award of Tactical Excellence
    • 7.Thomas Wortham IV Military and Community Service Award
    • 8.William Powers Leadership Award.
    • 9.Annual Bureau Award of Recognition
    • 10.Superintendent's Award of Merit
    • 11.Special Commendation.
  • B.The following awards will be presented as soon as possible with such ceremony deemed appropriate by the Superintendent:
    • 1.Arnold Mireles Special Partnership Award
    • 2.Lifesaving Award
    • 3.Police Officer of the Month Award
    • 4.Chicago Police Leadership Award
    • 5.Department Commendation
    • 6.Problem Solving Award
    • 7.Joint Operations Award
    • 8.Unit Meritorious Performance Award
    • 9.Traffic Stop of the Month Award
    • 10.Top Gun Arrest Award
    • 11.Special Service Award
    • 12.Recognition/Outside Governmental Agency Award
    • 13.Superintendent's Honorable Mention Certificate Award.
    NOTE:
    The Director, Human Resources Division, will determine which members will receive their awards at the monthly award ceremony and which members will receive their awards by mail.
  • C.The following awards will be presented with such ceremony deemed appropriate by the issuing commanding officer:
    • 1.Honorable Mention Ribbon Award
    • 2.Certificate of Recognition
    • 3.Department Emblem of Recognition.
  • D.The 100 Club of Chicago Valor Award will be awarded at an annual ceremony as directed by the Hundred Club of Cook County.
  • E.The Carter Harrison/Lambert Tree Medal will be awarded at an annual ceremony as directed by the Human Resources Board Division, City of Chicago.
V.Approval Process
  • A.Awards reviewed by the Awards Committee
    Awards reviewed by the Awards Committee are designated in Item III-G-1 of this directive.
    • 1.The award requestor will forward the recommendation to the immediate exempt member within his or her unit of assignment.
      NOTE:
      If the award requestor is an exempt member, the exempt member will forward the recommendation to the bureau deputy chief for review.
    • 2.The exempt member will forward approved recommendations to the bureau deputy chief, as appropriate, for review.
    • 3.The bureau deputy chief will review the recommendations and, upon concurrence, forward the award recommendations directly to the Awards Committee.
    • 4.The Awards Committee will forward all approved recommendations for awards designated in Item III-H-2 to the Superintendent for final approval
    • 5.The Awards Committee will have final approval for awards designated in Item III-H-5.
  • B.Department Commendation Award, Lifesaving Award, Police Officer of the Month Award, Chicago Police Leadership Award, Problem Solving Award
    • 1.The award requestor will forward the recommendation to the immediate exempt member within their unit of assignment.
      NOTE:
      If recommending a Department member for the Chicago Police Leadership Award, the award requestor must attach a written statement describing the member’s eligibility.
    • 2.The exempt member will forward approved recommendations to the bureau deputy chief, as appropriate, for review.
    • 3.The bureau deputy chief will forward all recommendations to the appropriate bureau chief.
    • 4.The bureau chief will have final approval of the awards.
  • C.Military Service Award
    • 1.The requestor will forward the award application to the immediate exempt member within their unit of assignment.
      • a.Current members will submit their application through the CLEAR system and include the following attachments:
        • (1)a copy of the applicant’s Department of Defense Form 214 (DD-214) and,
        • (2)if applicable, the dates on Form 214 indicating that the applicant was deployed to a combat zone, activated to full military service during a time of conflict or war, or deployed to a national disaster area or for other humanitarian reasons; and/or
        • (3)a copy of the applicant’s Honorable Discharge if the Form 214 does not indicate character of service as being honorable.
          • a.Retired Department members or family members of deceased members that would have been eligible for this award may contact the Human Resources Division for application instructions.
          • b.Civilian members are also eligible for this award.
    • 2.The Director, Human Resources Division, will approve or deny all submitted Military Service Awards based on the award criteria.
  • D.Honorable Mention Ribbon Award and Recognition/Outside Governmental Agency Award
    • 1.The award requestor will forward the recommendation to the immediate exempt member within their unit of assignment.
    • 2.The exempt member will review and forward the recommendation directly to the Director, Human Resources Division.
    • 3.The Director, Human Resources Division, will approve or deny all submitted recommendations for Honorable Mention Ribbon Awards and Recognition/Outside Governmental Agency Awards.
  • E.Attendance Recognition Award
    • 1.The issuance of the Attendance Recognition Award is an automated process for all members who meet the criteria as established in the addendum to this directive entitled “Description Of and Eligibility For Department Awards.” Members do not have to apply for the award.
    • 2.Any member who does not receive the award can appeal to the Director, Human Resources Division.
  • F.Deployment Operations Center Award
    The Deployment Operations Center Award has been discontinued and is no longer available for nominations. However, members awarded the Deployment Operations Center Award may continue to wear and display the award and the award will remain a part of their complimentary history.
  • G.Honor Guard Award
    • 1.The award requestor will submit, in writing, the names of members who are eligible to receive the award to the commanding officer of the Honor Guard for review.
    • 2.The commanding officer of the Honor Guard will forward the recommendation directly to the Director, Human Resources Division.
    • 3.The Director, Human Resources Division, will approve or deny all submitted recommendations for the Honor Guard Award.
  • H.Pipe Band Award
    • 1.Department-recognized pipe-band organizations will submit, in writing, the names of members who are eligible to receive the award to the Director, Human Resources Division, based on the award criteria.
    • 2.The Director, Human Resources Division, will approve or deny all submitted recommendations for the Pipe Band Award.
  • I.Crime Reduction Award 2009, Crime Reduction Award 2004, NATO Summit Service Award, Presidential Election Deployment Award, and Democratic Convention Service Award
    • 1.To be eligible for the:
      • a.Crime Reduction Award 2009, a Department member must have been assigned to active duty during the year of 2009.
      • b.Crime Reduction Award 2004, a Department member must have been assigned to active duty during the year of 2004.
      • c.NATO Summit Service Award, a Department member must have been assigned to active duty between 18 - 21 May 2012.
      • d.Presidential Election Award, a Department member must have been assigned to active duty on 04 November 2008.
      • e.Democratic Convention Award, a Department member must have been assigned to active duty between 26 - 29 August 1996.
    • 2.The issuance of the above awards is an automated process for all members who meet the criteria. Members do not have to apply for these awards.
    • 3.Retired Department members or family members of deceased members that would have been eligible for the above awards may contact the Human Resources Division to receive them.
    • 4.Any Department member who meets the requirements for the above awards, but did not receive them, may appeal to the Director, Human Resources Division.
  • J.Emblem of Recognition
    • 1.Appearance Bar
      Annually, district/unit commanding officers may select uniformed sworn members from their commands for appearance recognition.
      • a.Selection of members may be based upon:
        • (1)personal observations and/or recommendations from supervisory personnel wherein a member has continually displayed exemplary appearance while wearing the authorized uniform and equipment items; AND
        • (2)the nominated member maintained a minimum overall performance evaluation category of Meets Expectations, consistent with the Department directive entitled “Performance Evaluation System," over the last two rating periods.
      • b.District/unit commanding officers will forward reports containing the names, star numbers, and employee numbers of nominated members to the Commander, Inspections Division, no later than 01 June of each calendar year.
      • c.The Commander, Inspections Division, will ensure that unannounced inspections of nominated members are conducted. These inspections will be completed before the first Saturday in November of the given year. The names of sworn members passing these inspections will be forwarded to the Director, Human Resources Division, before 15 November of each calendar year.
      • d.Revocation
        The Department Emblem of Recognition/Appearance Bar may be revoked at any time. Any supervisor observing a uniformed member wearing the Department Emblem/Appearance Bar whose appearance is not exemplary may initiate the following revocation procedures:
        • (1)The supervisor will forward a To-From-Subject report to the member's exempt member describing their observations.
        • (2)The unit exempt member will determine whether the right to wear the Department Emblem will be revoked.
        • (3)If revoked, the Department Emblem will be recovered from the member and returned to the Human Resources Division with a written report.
    • 2.Fitness Bar
      • a.Annually, any sworn member may elect to participate voluntarily and during off-duty hours in a fitness test to determine the member's level of physical fitness. Neither compensatory time nor overtime will be granted to members participating in the physical fitness testing program.
        NOTE:
        Members are authorized to wear the Department Emblem of Recognition for one year beginning on 01 January and terminating on 31 December of the same calendar year.
      • b.Police officers on suspension, medical roll, convalescent duty, or having a physical condition that might prevent them from performing strenuous physical activity on the day of testing are prohibited from participating.
        • (1)For their own safety, members normally will not participate in the testing program if aware that their blood pressure readings are greater than 150 systolic or 90 diastolic or have a resting heart rate greater than 90 beats per minute.
        • (2)At the discretion of the Department, a member on limited duty or whose physical condition requires a physician's care may be granted permission by the Medical Administrator to participate in the testing program. The member will be required to present a letter dated no earlier than 30 days prior to the date of testing from a licensed physician indicating that it is medically safe for the member to participate.
        • (3)Any injuries incurred during or as a result of the performance of any of the tests will not be considered an injury on duty.
      • c.Physical fitness testing will be consistent with the Peace Officer Wellness Evaluation Report (POWER Test), as established by the Illinois Law Enforcement Training and Standards Board, that measures the physical fitness of candidates in three critical areas (aerobic capacity, strength, and flexibility) using four basic tests (sit and reach, sit-ups, bench press, and 1.5 mile run).
      • d.The Deputy Chief, Education and Training Division, will ensure that:
        • (1)announcements are made a minimum of two police periods prior to the scheduled physical fitness test.
        • (2)the names, star numbers, and employee numbers of members who have met the requirements for the fitness POWER Test are forwarded to the Director, Human Resources Division, no later that 15 November of the calendar year.
    • 3.The Director, Human Resources Division, will ensure that:
      • a.before the end of the 1st police period of the year following the year of recognition, the names of awarded members and Department Emblems of Recognition are forwarded to the following command members, who will be responsible for bestowing the award to each recipient under their command:
        • (1)appropriate bureau chiefs, except for units assigned to the Bureau of Patrol;
        • (2)deputy chiefs assigned to the Bureau of Patrol;
        • (3)exempt members for units within the Office of the Superintendent and Office of the First Deputy Superintendent; and
        • (4)Deputy Chief, Education and Training Division.
      • b.the appropriate entry is made in the member's personnel file.
  • K.Honorable Mention Certificate - granted to any Department member who has demonstrated outstanding performance above and beyond that required by the member's assignment.
    • 1.The award requestor will forward the recommendation to the immediate exempt member within their unit of assignment.
    • 2.The exempt member will concur, reject, or deny the award recommendation.
    • 3.If approved, the exempt member will ensure that a copy of the certificate is printed and forwarded to the member's supervisor/unit commanding officer for presentation.
  • L.Superintendent's Honorable Mention Certificate
    • 1.A supervisor can recommend a member, within their unit of assignment, by submitting a To- From-Subject report directly to the Chief Communications Officer, Office of Communications.
      NOTE:
      The nomination of a member to receive the Superintendent's Honorable Mention Certificate award will not preclude the member from being eligible for another Department award for the same documented incident.
    • 2.The Chief Communications Officer, Office of Communications, will identify and submit recommendations directly to the Deputy Chief, Crime Control Strategies Section.
    • 3.The Deputy Chief, Crime Control Strategies Section, will:
      • a.have final approval of all Superintendent's Honorable Mention Certificate Awards.
      • b.ensure that a copy of the certificate is printed and presented to the member as soon as possible during such ceremony deemed appropriate by the Superintendent.
  • M.Certificate Of Recognition
    The Certificate of Recognition may be presented to any group or member of a civic organization, neighborhood group, or law enforcement agency other than this Department by any exempt member without approval from a higher authority.
    • 1.An exempt member electing to present a Certificate of Recognition will prepare an original certificate detailing the incident being awarded.
    • 2.The unit secretary will complete one copy of the Summary of Certificate of Recognition (CPD-11.628) for each certificate presented. Multiple recipients for the same incident may be recorded on the same summary. The summary will be retained in the unit files in accordance with records-retention requirements.
    • 3.Certificates of Recognition may be obtained from the Equipment and Supply Section.
(Items indicated by italics/double underline have been added or revised)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
T17-102 CMF
GLOSSARY TERMS:
ADDENDA:
1.S01-01-01 - Description Of and Eligibility For Department Awards
2.S01-01-02 - Proper Uniform Display and Order of Precedence of Department Awards
3.S01-01-07 - Honors for Deceased Members
4.S01-01-08 - Complimentary Communications
5.S01-01-09 - Physical Fitness Incentive Award Program
6.S01-01-10 - CLEAR Automated Department Awards System